KKH: Overall excellent conference: was well organized, good topics. could we do better tracking? Could we have longer breaks. Room for small groups to talk,
Ian: good for general understanding and where the focus is. Very good confernce
Simeon: size of conference is good. How can we motivate more people speaking up?
Edwin: Excellent confernence. As a new member: good open discussions - issues have been addressed
Maike: GOKb imterest has risen - good talks and good that GOKB was on the agenda
Simeon: Echo from Damien Katz: was good to have VuFind track as well
Mike: after a late planing start everything came out very well
Paula: The advantage of f2f is really given! It makes a lot of difference
Christopher: Execellent confernce, Jesses did a very good job - expecially with the planning group,
Tom: Maybe give smaller projects more room by not placing the session beside big FOLIO sessions
Improvement with virtual attendance needed: mics, etc
Focus on workshops could be expanded: marketing, development
Charge for virtual attendees? To prevent people are not coming in because of budget reasons
Sponsor for vitual attendance (VA)
Have a moderate rate for VA
Pick the f2f2 location carefully for good reach and being not too expensive
F2f is necessary for keeping the communities going and find people to step into responsible positions and birng the project forward - building trust and motivation
Lightning talk: 30 minutes habe been a surprise - maybe 10 minutes?
quick updates - format might need more specs?
Attendance of Clarivate and OCLC legitimizes the openness of the Wolfcon format
LC is thinking about having some default contracts with various vendors to do some certain piece of necessary development (for the community as well). The contract doesn't specify the scope or content of work. That is lined out later with each vendor.
Can FOLIO SMLLC be a vendor in this scenario?
Challenge: who will work with the vendors in this area? Has the OLF funding? What needs to be charged?
Revenue generating vehicle for the SMLLC
Subcontracts to organizations: FOLIO SMLLC would be a sub contractor funded by LOC and would task appropriate others with some work
quite very complex for volunteer SMLLC officers
Index Data, K-Int, EBSCO would be very interested in this kind of collaboration - especially because of the liability piece
Edwin: from a service providers standpoint we need a general agreement and action to solve some severe issues that are underlying the functional scope - that needs to be solved as a general effort - we can't neglect this issues in lieu for the interest of big libraries wanting to get "their things done"
Action item: good topic for the next meeting or the tri-council meeting
Decision to be made:
FOLIO SMLLC need to reply to the IDIQ
FOLIO SMCC does not reply itself but is supporting another vendor in doing so
CC should see a draft contract before making a decision - Simeon will go back to LOC (Caitlin) and follow up with her - DONE. shared CC discussions with Caitlin 2023-08-31
Should we change the governance model to slightly reduce the size of CC (from 15 to 13, and corresponding quorum chance) given limited interest in elections and departures? See FOLIO Governance Model#Charter
Decision: 13 members and quorum of 7 - align with PC and TC: Action item for Simeon Warner : write up the change and let it discuss and ratify with other councils
The CC is worried to find enough new members to fill in the vacant seats in the next election period - Tom is proposing to find a solution here
Paula will leave definitley, Dracine has/ will leave as well
Balance the need for experienced, qualified members and people "sitting forever" in their positions
What do CC members expect from next years work and what do they want to bring in? Can we collect the most important topics and go forward with them?
Make the community developer advocate happen!
Add a certain timeline to decision making - have a defined decision framework → how to get there?
Meaningful meetings
Health check: follow up of action items and end every initiative properly with an decision or a task - follow up on them and make things happen
Missed topics: like MOU for contributions: CC needs to come to an agreement about this topic first → action item: summarize the need and put it on CC's agenda
productive governance structure
activating the members - how?
Result: Give the council a strategic agenda for their election period and follow this up
do a retrospective before starting freshly
check after 6 month
Have a backlog and maintain it
Asking people to report to CC where appropriate: like the future developer advocate
Have a "carry forward" area in the minutes
Add the CC calendar to the minutes
What helps the developing parties (vendors)
K-Int: why do we have the scratch environments → how can FOLIO be run in individual environments? Would reduce costs
would make development much easier
CC would need more background abou this to find a way forward
Transparent cost models to maintain an app - 4 people to maintain an app over time
CC needs to have transparency about those costs and sees ways to support this?
MoU for maintenance could be a way the CC would want to engage? Action item; on agenda of a next meeting with additional technical background information
EBSCO:
Agrees to the point above
Hosting / Developement needs additional documentation for sustainable maintenance and transparent information about changes of scope and resources (e.g. people leaving) → Action item for CC
Develpment is never "done" - commitment is needed: test coverage, health check, liability, documentation
How can we start to surface and manage the most importatn issues of the product and the community?
Goal for the next year
Define this nearer in the Tri-Council Meeting and take away action items
break it down in doeable chunks
Architectual evolution: Define and realize a process to solve the defined issues as a CC task (together with others)
How can we make the community early and effective aware of known issues?
Integrate the main developing partners with updates
Right now, these information is already somewhere, but it is often not accessible to the councils and mainly not to the CC (on managment level)
Community process should contain not only the gathering of ideas but more: Reason, POC, Community Approval → means: write a proper document → tie it to domains and add swim lanes for features → work for SIG's?
→ give intitiatives to the responsible SIGs and Councils for transparency (not for decision)
Even if everything is in Jira: update to the community on behalf of the Jiras
Action item for CC: Community communitcation norms- subgroup?
Subgroup: Tom (Kickoff), Ian Christopher , member PC + TC
Result: idea about changing the ask on SIG's! Information and discussion in the SIGs and a transport of summaries to upper levels
Architectural evolution: this seems a priority. Do we all know what it is? Do we agree? How can we organize and do it in a deliberate way?
Elections eligibility: should we stay with the current restrictions on renewal?
Other Business
No meeting next Monday 8/28...! No meeting on Monday August 28, 2023
Mike Gorrell to Everyone (Aug 25, 2023, 10:53 AM) https://www.gsa.gov/small-business/register-your-business/explore-business-models/indefinite-delivery-indefinite-quantity-idiq Christopher Spalding (EBSCO) to Everyone (Aug 25, 2023, 10:54 AM) documentation, testing. Mike Gorrell to Everyone (Aug 25, 2023, 10:54 AM) “Task Orders” are the actual specific work that Christopher Spalding (EBSCO) to Everyone (Aug 25, 2023, 10:54 AM) testing and training Mike Gorrell to Everyone (Aug 25, 2023, 11:12 AM) I’d be in favor of simple majority Rachel Besara to Everyone (Aug 25, 2023, 11:13 AM) I also am in favor of a simple majority Paula Sullenger to Everyone (Aug 25, 2023, 11:13 AM) Dracine left as of Aug 1 so that Jesse K could be the FOLIO Manager at the conference Mike Gorrell to Everyone (Aug 25, 2023, 11:18 AM) Also - being a member of the council is not a prerequisite for doin stuff :-)
com/event/1Qc9i/cross-council-meeting Health Check to me is like a “retrospective”… 1-3:30pm CDT https://folio-org.atlassian.net/wiki/display/CC/Community+Council+Calendar Christopher Spalding (EBSCO) to Everyone (Aug 25, 2023, 11:42 AM) No, the big shops find this very painful as well. Christopher Spalding (EBSCO) to Everyone (Aug 25, 2023, 11:54 AM) I think it will help with deployment of test beds as well that will help bring down overall dev env costs.