Newly elected TC members will takes effect today, July 14
Questions:
- Does the meeting time still work for everyone?
- Yes, we will keep the same time.
- Note: current TC documents say meet every other week or as needed, but we have had a lot of business. Need to update the documents?
- Decide who has 1-year, 2-year terms.
- Zak, Jeremy, Mark D. have volunteered for 1-year terms
- Will need total of 5 to have 1-year terms
- Will revisit in October
- TC self-governance...
- Who will be the convener? Rotating responsibility? Full set of officers? etc.
- Split responsibilities:
- Chair/convener: set agenda, act at whip to move conversation towards goal
- Scribe/note taker (could rotate?): Zak Burke for next week, will rotate by surname
- Liaison to PC: Tod Olson
- Should be clear on the goals of agenda items:
- Does this item require a decision?
- Is this item just discussion?
- Need to list the specific responsibilities:
- See Tech Council Charter
- what is the business of the TC and what does the TC need to do to conduct that business and have a suitable record?
- What does the decision making process look like? Voting? Lazy Consensus? Something else?
- Get something agreed to and written down (on the wiki)
- Decision making:
- Default to lazy consensus, with ability to escalate to a vote
- voting member or non-voting guests can call for a vote
- Votes will be by Yes/No (or +/-) in Zoom chat
- Process:
- Call for vote
- Call for (additional) discussion
- Vote
- Any decision requires a quorum
- Decisions must be recorded, and decisions decided by vote
- Decisions made by lazy consensus may be challenged/called for vote by a TC member who was absent
- It is possible to informally poll all present
- Quorum: at least half (6) of elected TC members
- Meetings are recorded and stored in Technical Council > Recordings folder in Google Drive
- Review relationship with PC and CC, see FOLIO Governance Model