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Meeting time: 8:30 AM (EST) / 1:30 PM (BST) / 2:30 PM (CEST)
Meeting URL: https://openlibraryfoundation.zoom.us/j/82643780981 (Password required)
OA Working Group Wiki: Open Access SIG Home
Google Drive Folder: https://drive.google.com/drive/folders/1HR1JyDkUeRE0kL1eBKcu6uIvcNcnn352?usp=sharing
Slack channel: #open-access-management
Mailing list: folio-rm-oa@ole-lists.openlibraryfoundation.org (Subscribe here selecting 'folio-rm-oa' list)
Housekeeping and major community updates
- Outstanding topics, please add any topics that have not yet been discussed, or those that you feel need more discussion to fully understand the issues
- All: Please add yourself to the SIG member list at Open Access SIG Home. This is optional but gives the larger community a sense of involved institutions and SIG expertise.
Agenda items
- We continue the discussion from last week: work examples of OA publication requests
- All: If not done already, please contribute to the respective document/questions in preperation of the call: https://docs.google.com/document/d/1UAi1aFpHnNC5Fd2CCsOsKp2aoJZxu_bqKhYk02Ko90A/edit
Minutes
- OS: Main routes of incoming request: via author or via publisher, does group agree?
- group: yes
- OS: Ways of receiving request from authors? Some institutions have request forms, some not
- OS: Something alternative to a request form?
- AO: Just via email address; sometimes not conrete, depending on the time in the process
- OS: Those of who have a form; do you promt author to use the form before starting the process?
- EDS: sometimes approached without form; but process starts only with filled form
- MB: put information sometimes by themselves; depending on the completeness of information via email
- OS: Request can be arrive at any time in the process; what is the most common time to author contacts you in the process
- EDS: at acceppance; but sometimes earlier; and even later (but not if they have already paid); MB agreed
- AO: Confusion with the start of DEAL contracts; so contact time can be dependend on changes of the agreements
- OS: What is the content of the request? Two scenarios: 1. Ask if institution can take the payment 2. Request payment
- OS: Information on request form
- Looking at request forms of Leipzig and Dresden
- examples might identify some typical information and required information
- AO: in Leipzig example distinction between Junior scientist and Senior scientist; interesting
- MB: to support Junior scientist, Postdocs etc.
- OS: after checking completenss; next step in Leipzig is: Check if request matches existing publisher request via dashboard/email
- MB: Both situation possible: check local records and check publisher dashboard
- OS: With what information do you check?
- MB: title, author name
- OS: next Leipzig step: check eligibility for agreement with publisher
- MB: check if there might be an agreement in place already
- OS: does this overlap with the step before?
- MB: yes
- OS: do you have a exact procedure to check?
- MB: a lot of implicit knowledge - knowing journal/publisher; or checking agreements locally to see if journal is included
- MB: steps are informed by personal knowledge - much shortcut; AO agreed via chat
- OS: These checks descibed so far: are these the same checks like request from publiher?
- EDS: checks are the same
- OS: Split in process whether Gold OA and Hybrid OA; not discussed the differences so far. Why is there a split?
- MB: different ways of financing; authors can't distinguish or don't care about the difference
- MB: Process is different for Gold and Hybrid funding
- AO: go towards Gold OA; don't want to fund Hybrid OA
- OS: Is the difference between Gold and Hybrid important to record? Do we need an indicator?
- EDS/AO: would be good to have a distinction for reporting
- EDS: only fund Hybrid if there is an existing contract (Wiley and Springer Nature); quite a lot transformative agreements
- MB: agree with EDS: a lot of transformative agreements; very important
- OS: are the modes expected to grow
- EDS: have a diamod agreement with free publication
- Group: discussion about tracking expenses for diamod and the need of recording single articles in FOLIO; at the moment no indicator in Agreements app whether it's an OA or Subsription agreement; not sure at the moment whether this information should come from the invoice side or agreement side
- AO: fund infrastructures and report number of articles later from the platform
- AO: DEAL contracts: do dashboard approval but not record these single request; rather import from the invoice
- AO: receive a quarterly etc. invoice with number of articles; variations of just number or each article
- EDS: experience: track each records for hybrid article BUT while matching these with dashboard info you get a lot of problems
- EDS: do not track any diamond article; just reports from platform to analyse whether it makes sense to support in next term (how many authors from the institution have published there)
- OS: recording all OA cost (membership etc.) and tracking related publications seems to be a topic for discussion
- OS: further discussion of the Leipzig checklist - comments see document
Attendees
Present | Name | Home Organization |
x | Owen Stephens | K-Int |
Ian Ibbotson | K-Int | |
x | Gill Osguthorpe | K-Int |
x | Björn Muschall | UL Leipzig |
Christina Prell | UL Regensburg | |
Caroline Ziegler | UL LMU Munich | |
Volker Schallehn | UL LMU Munich | |
x | Vanessa Gabriel | UL LMU Munich |
x | Eloisa Deola Schennerlein | SLUB Dresden |
x | Lisa Schäfer | ZBW |
x | Martin Bauschmann | UL Leipzig |
Peter Sbrzesny | VZG Göttingen | |
Mona Orloff | ZBW | |
x | Astrid Orth | SUB Göttingen |
Cornelia Lang | UL Regensburg (proxy Christina Prell) | |
x | Peter McCracken | Cornell University |
x | Ethan | K-Int Dev |
x | Sam Hepburn | K-Int Dev |
x | Frank Manista | JISC UK |
Simone Gruner | SLUB Dresden | |
Michael Wolgemuth | SLUB Dresden | |
x | Michael Kozyba | UL Braunschweig |
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