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Meeting time: 8:30 AM (EST) / 1:30 PM (BST) / 2:30 PM (CEST)
Meeting URL: https://openlibraryfoundation.zoom.us/j/82643780981 (Password required)
OA Working Group Wiki: Open Access SIG Home
Google Drive Folder: https://drive.google.com/drive/folders/1HR1JyDkUeRE0kL1eBKcu6uIvcNcnn352?usp=sharing
Slack channel: #open-access-management
Mailing list: folio-rm-oa@ole-lists.openlibraryfoundation.org (Subscribe here selecting 'folio-rm-oa' list)
Housekeeping
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Agenda items
- We start discussion about eligibility / compliance criteria & tracking
- Homework: Please respond to the corresponding questions in preparation for the meeting: https://docs.google.com/document/d/1mYVw0_ZaM6WDJAmXb8FRopGONNga5mZm-oiL7NzjuzQ/edit?usp=sharing
Minutes
- O-S: we discussed what could the starting point be for the process?
- publisher request
- author request
- publisher invoice
- does this cover all starting points?
- O-S: in terms of process is there any difference between this starting points?
- A-O: from just the invoice it's more difficult to get all the author information (authors, institutions); with author information it's easier to find relationships
- C-L: authors can request funding in the repository; then change request to article ID; it's all in the repository; both, intended and already published articles
- O-S: the form of the request more or less information available; apart of that, is the process the same?
- C-L: not such a difference in the process
- M-B: process is more dependend on the particular contract and not on the way the request comes in
- O-S: checking the corresponding author
- O-S: affiliation, date of submission, or publishing
- A-O: author should be affliate with the university while sbmission as well as publishing
- O-S: if author is not affiliated with institution, means that the process is fully stopped?
- A-S: some exeptions exist
- M-B: date of checks would be good for other colleagues and for later transparency
- C-L: would be good to have capabilty to capture text information during checking; e.g. URL of website
- A-O: could be good to have check-boxes as well as free text e.g. for other reasons why the author are funded without beeing eligible
- M-B: some order exist; but also shortcuts; depends where an author comes from
- O-S: so. it would be good to have an order suggested by the system but you don't want to be restricted on this order?
- group agreed
- O-S: email communication, what aspects should be tracked? should email be stored in Folio? what level of correspondence recording in FOLIO
- C-L: would not need emails in FOLIO, but references to email communications
- A-O: at some points it would make sense to store emails, since difficult to receive emails; elaborately to store but good to have the capability
- O-S: an idea could be to connect SMPT email account but we don't want a; or copy/paste email text in FOLIO
- F-M: on OA monitor an interview/poll revealed that there is a lot of email communication; OA Monitor things about storing them in the system
- O-S: check of journal lists
- A-O: sometimes authors ask if inst would fund in a specific journal?
- O-S: how do you keep track of predatory journals
- M-B: has a list of journals identified as predatory or not supported
- O-S: how often are there requests that are not recorded/tracked?
- A-O: actually would make an encumbrance for planned publications
- O-S: what are the differences between book/chapters and articles? what are you looking for in respect to books?
- A-O: duration on book publication is longer; specific contract are negotioated between author and publisher, sometimes with the help of the library; expenses are much higher
- M-B: more strict quality criteria; with decision board
- O-S: book chapters more similar to books or monographs?
- M-B: monographs
- A-O: in the middle, hard to get funded
- O-S: other types?
- A-O: software and data could be a future issue
- O-S: priority question: first focus on articles, then monographs, that other?
- silent consensus
- O-S: article type / research vs. non-research; so we need a list of article types which is universal or custom list?
- A-O: in favour of custom list because we do not know what will evolve in future
- O-S: are you want to report on the article type?
- F-M: There's the NISO list of article types: https://jats.nlm.nih.gov/archiving/tag-library/1.1/attribute/article-type.html
- O-S: license type
- V-G: we can give advice or recommandations but it's not a criteria
- O-S: doe's anyone check after publication (supposed and applied license)
- V-G: yes, we check and communicate to publisher?
- A-O: also check with SUB-G's metadata tool, sometimes more often
- O-S: how to you track that you want to re-check something?
- V-G: based on date
- A-O: there are other then CC licenses; mostly for books; so list should be open for other license types
- O-S: publisher specific licenses? could we alsoways link to a description of a website
- V-G: have not had
- M-B: had such publisher licenses; had to reject funding because no OA license
- O-S: submission dates, other important dates?
- V-G: submission, acceptance, and publication dates are important
Attendees list
Present | Name | Home Organization |
x | Owen Stephens | K-Int |
x | Ian Ibbotson | K-Int |
Gill Osguthorpe | K-Int | |
x | Björn Muschall | UL Leipzig |
Christina Prell | UL Regensburg | |
Caroline Ziegler | UL LMU Munich | |
Volker Schallehn | UL LMU Munich | |
x | Vanessa Gabriel | UL LMU Munich |
Eloisa Deola Schennerlein | SLUB Dresden | |
x | Lisa Schäfer | ZBW |
x | Martin Bauschmann | UL Leipzig |
x | Peter Sbrzesny | SUB Göttingen |
Mona Orloff | ZBW | |
x | Astrid Orth | SUB Göttingen |
x | Cornelia Lang | UL Regensburg (proxy Christina Prell) |
Peter McCracken | Cornell University | |
x | Ethan | K-Int Dev |
x | Sam Hepburn | K-Int Dev |
x | Frank Manista | JISC UK |