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Feedback form: https://forms.office.com/r/8jQ6irHpKh

Dates: Jan. 2021-2427, 2025

Slack channel for UAT questions and discussion: #acquisitions-uat

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  1. In the Orders app, create an order and order line:

    1. The order should be ongoing (recommended, not required)

    2. Ordering and receiving quantity should be independent (recommended, not required.)

    3. Claim active should be checked/true (this is required.)

    4. In most real world cases, the receipt date should also be filled in, as this provides the expected date (without which FOLIO doesn’t know whether a piece is actually late.)

    5. When complete, open the order.

  2. In the Organizations app, verify that the selected vendor for the order has an associated claiming integration

    1. Select the organization

    2. Click on "integrations" in the third pane

    3. Expand the "integration details" accordion

    4. If at least one integration exists verify that it is a claiming integration

    5. If no integrations exist, click "add integration" and create a claiming integration:

      1. Make sure integration type is "claiming"

      2. Selecting transmission method "ftp" without a valid ftp server will generate an error when the job is created, but the claim file will be downloadable.

      3. The simplest check will be transmission method "download" and file format "CSV" (recommended).

      4. If using "download" and "CSV", EDI configuration and FTP details can be ignored.

  3. In the Receiving app, create receiving pieces - OR - use the Serials app to generate receiving pieces

    1. The number of pieces doesn't matter, but multiple pieces are recommended for this test.

    2. Once pieces have been created and are "expected", click each piece to enter its detail screen

    3. Use the drop-down next to "Save & close" and select "Mark late"

  4. You may want to repeat steps 1-3 so you have multiple orders from multiple vendors.

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  1. When you have finished sending claims, open Export manager

  2. On the “All” tab, under “Job type”, select Orders (EDI) or Orders (CSV), depending on which integration you chose. Please note that claims will be in one or the other, not both.

  3. Click on the hyperlinked Job ID. This should cause a download to begin automatically.

  4. Open the file and verify that it is correct.

  5. Switch to the Organizations tab

  6. Select Integration type “Claims”. The same job number should appear as in step 3.

  7. Click on the row, NOT the Job ID link. (Clicking on the Job ID link will cause the file to download. You can do this as well, if you like, but it’s the same thing as Step 3 above.)

  8. Verify Export job details in the third pane

  9. Click on the Actions menu, and verify that you have options to Rerun (i.e. recreate the job), Download and Resend (which is mostly for failed FTP transfers.)