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| Rec Type | ID | Editable? | Global/Local | Why unique? | Explicit or augmented? | System-generated or manual? | Responsible Team | JIRA Link | Use Case | Notes | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Tenant | Name | Y | G | E | M | Thunderjet | Done | |||||||||||||||
| Tenant | Code | Y? | G | E | M | Thunderjet |
| Tenant Code is intended as a prefix to enforce identifier uniqueness across multiple tenants (e.g. prepending to an acquisition unit to ensure uniqueness across the consortium) | ||||||||||||||
| Item | Barcode | Y | G | Resource sharing | Augmented | M | Folijet Spitfire | Nearly impossible to eliminate barcode duplication across a large consortium, but need to differentiate ownership. | ||||||||||||||
| Item | Item | N | Folijet Spitfire | Even if not unique, do we need some sort of indicator of which tenant the Item HRID belongs to? | ||||||||||||||||||
| Instance | Instance HRID | N | Folijet Spitfire | Even if not unique, do we need some sort of indicator of which tenant the Instance HRID belongs to? | ||||||||||||||||||
| Holdings | Holdings HRID | N | Folijet Spitfire | Even if not unique, do we need some sort of indicator of which tenant the Holdings HRID belongs to? | ||||||||||||||||||
| Organization | Code | L | Thunderjet | 2 | ||||||||||||||||||
| Organization | Name | L | Thunderjet | 2 | ||||||||||||||||||
| Orders | PO Number | Thunderjet |
| 3 | ||||||||||||||||||
| Orders | PO Line | Thunderjet | 3 | I can't identify any scenarios where Tenant A would need to see a unique POL for Tenant B | ||||||||||||||||||
| Invoices | Invoice # | L | Thunderjet | 3 | ||||||||||||||||||
| Acquisition Unit | Name | G | Shared order across multiple tenants | Augmented | M | Thunderjet |
| 1 | Possible use case: central tenant acquires on behalf of other tenants. | |||||||||||||
| Fiscal Year | Name | L | Thunderjet | 3 | ||||||||||||||||||
| Fiscal Year | Code | L | Thunderjet | 3 | Presumptive. Need confirmation from consortia. | |||||||||||||||||
| Ledger | Code | L | Thunderjet | 3 | ||||||||||||||||||
| Group | Code | L | Thunderjet | 3 | ||||||||||||||||||
| Fund | Code | L | Thunderjet | 3 | ||||||||||||||||||
| Voucher | Number | L | Thunderjet | 3 | ||||||||||||||||||
| User | Username | Y | G | Users can have multiple affiliations; need to avoid conflict. | Explicit | M | Thunderjet |
| 1 | Use case: Central office has a John Doe with limited permissions across multiple tenants. One of those tenants has a staff member Jane Doe. Folio cannot support 2 "jdoe" logins within the same instance. | ||||||||||||
| User | Barcode | Y | G | M | ||||||||||||||||||
| Service point | For additional info please refer to
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| User | External system ID | The external system ID for the User. The field is auto-populated if it is included in source data provided by an external system. | Auto-populated data in source data provided by external system |
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