Page Comparison

Date

25 Jan 2021

...

Anya

Donna Minor

Rameka Barnes

mey

Jana Freytag

Discussion Items

...

Notes

• PC Announcements, Sharon Wiles-Young
  • Links in agenda
  • Friday, 1/29, 10 AM EST: Mike and the Governance Committee are going to give an overview of the Governance Model.
    • Will address questions.
  • Anton et al are looking at the testing process; thinking of moving some testing after sprint reviews to avoid finding issues so late in the process (Bugfest) in future.
• User permissions discussion, Erin Nettifee
  • Slide deck in agenda
  • Intention is to provide background info on permissions and foster discussion on the topic.
  • FOLIO permissions are granular, with several little pieces: some hidden, some visible.
  • Permission attributes: all permissions have some/all of these values.
    • permissionName: can be very lengthy, typically contains an action verb; acts as unique identifier.
    • displayName: what appears in the UI (permission picker plugin); required if a visible permission.
    • Description
    • subPermissions: cluster of more granular permissions; cannot be discerned in UI
    • visible: dictates whether it appears in the UI (permission picker plugin); only about 10% of all permissions appear in UI unless developer setting has been flipped to show hidden permissions.
      • Note: showing invisible permissions can wreak havoc on user functionality in FOLIO due to sheer volume – UI not meant to handle that – but you can turn on to poke around test
    • Permissions v. permission sets
      • Confusing concept/terminology
      • Don’t worry about the difference; people tend to use terms interchangeably.
        • Use permission sets explicitly when talking about building in user settings.
      • Some institutions are worried about sub-permissions.
    • Questions & discussion:
      • Andrea L.: So how do we find what sub-permissions are assigned?
        • Github – even showing invisible permissions in UI does not show sub-permissions.
      • Amelia S.: If there is no specified "visible" field is the value is assumed false?
        • Correct; there needs to be an explicit true for the permission to display in the UI.
      • Mark C.: Has there been any thought given to delivering FOLIO with default permission sets?
        • One possibility is to gather from Snapshot
        • Some ERM libraries and early adopters shared their permissions sets on the Wiki: https://folio-org.atlassian.net/wiki/display/FOLIOtips/Sample+Permissions+Sets+from+Implementing+Institutions
      • How are permissions managed upgrade to upgrade?
        • Adding functionality in Iris to migrate built in permissions to address changes/deprecation.
        • Does not help with new permissions, but new permissions should be documented by POs in release notes for each version.
      • Anya: How do we rectify dependent permissions? E.g. if you need inventory permissions for courses, what is the “rippling” impact?
        • com/folio-org
        • If a module has mod- prefix, typically back-end (usually hidden permissions)
        • If a module has ui-prefix, typically front-end (usually visible permissions)
        • Courses had both a mod- and a ui- module
          • Look in package.json (sometimes names differently)
          • Has lots of information about permission sets and sub-permissions and when those overlap between apps
        • Need to have communication between practitioners and developers to have a permission set that reflects the need/desired behavior while working within the bounds of what FOLIO allows.
      • Erin: What kind of documentation do we want/need for permissions?
        • Role-based permission set advisory
        • Descriptions displayed in tool-tip – helpful for many things in FOLIO
          • Name, description, sub-permissions, visibility included in documentation
          • Erin showed spreadsheet maintained by POs. Might not be super accessible, but could be adapted for a better format with PO buy-in and consultation with Marcia.
          • Keeping this up to date and more visible is a good interim solution
        • David: More inclined to be generous with permissions if system logging of operator actions is improved.
          • g. not just logging renewals, but logging operator of a due date change.
          • Circulation log may help bridge that gap with RA-related actions
        • Are there permissions that are missing that are required by your institution?
          • Permission restrictions when off duty.
            • Would need to be facilitated by hosting provider based on location, rather than schedule.
            • IP or VPN restriction – depends on campus configuration
            • 2 factor authentication setup
          • Restrictions by service points were discussed but have not gained momentum.
• Please add topics for Thursday's meeting. We will be discussing documentation but would like more granular topics.