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column	Item Metadata Elements,Repeatable,Required,Property name in item.jsonQuery search
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iconfilter	Status
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Item Metadata Elements

Jira stories

Status

Input Type

Description

Property name in item.json
Query search

Repeatable

Required

...

Item note		✓	String			R	N
Donor date updated	UIIN-255		String	System supplied date/timestamp		R	N
Donor display note	UIIN-255		String			R	N
Donor note	UIIN-255		String			R	N
Purchase order line	UIIN-807		String			TBD	TBD
Fund name	UIIN-255		String			TBD	TBD
Order status	UIIN-807		String			R	N
Order date	UIIN-807		String			R	N
Price	UIIN-807		String			R	N
Vendor line item identifier	UIIN-255		String			TBD	TBD
Receipt status	UIIN-255		Select	Receipt status (e.g. pending, awaiting receipt, partially received, fully received, receipt not required, and cancelled)		NR	N
Receipt status date	UIIN-255			This element is value pair with Receipt status. Data is coming from the Order app.		NR	N
Acquisition Method	UIIN-255		String			NR	N
Order format	UIIN-255		String			NR	N
Item barcode	UIIN-239	✓	String	Text, with input likely validated by the barcode scanner	item.barcode	NR	N
Item HRID	UIIN-239	✓	Read only	The human readable ID, also called eye readable ID. A system-assigned sequential ID which maps to the Item ID	item.hrid	NR	Y
Suppress from discovery	UIIN-239	✓	Y/N flag	Records the fact that the record should not be displayed in a discovery system	item.discoverySuppress	NR	N
Date created	UIIN-239	✓	Record metadata component.	The date that the original item record was created.		NR	Y
Created by (user)	UIIN-239	✓	Record metadata component	Indicates user who created the item record		NR	Y
Date updated	UIIN-239	✓	Record metadata component	Indicates the date that the item record was last updated		NR	Y
Updated by (user)	UIIN-239	✓	Record metadata component	Indicates user who last updated the item record		NR	Y
Accession number	UIIN-239	✓	String	Accession number is also called inventar number. Accession number is a unique number assigned to an item in the order in which it is added to a library collection. Most libraries assign accession numbers in continous numerical sequece, but some use a code system to indicate type of material and/or year of accession in addition to order of accession	item.accessionNumber	NR	N
Former identifier	UIIN-239	✓	String	Previous identifiers assigned to the item	item.formerIds	R	N
Statistical code	UIIN-239	✓	String			R	N
Statistical code type	UIIN-239	✓	Select		item.statisticalCodeIds	R	N
Item identifier	UIIN-239	✓	Read only	Item identifier number, e.g. imported from the union catalogue (read only)		NR	N
Shelving order	UIIN-816		String	A system - generated normalization of the call number that allows for call number sorting in reports and in search results.		NR	N
Number of missing pieces	UIIN-252	✓	String	Number of missing pieces	item.numberOfMissingPieces	NR	N
Missing pieces	UIIN-252	✓	String	Description of the missing pieces.	item.missingPieces	NR	N
Date (Missing pieces)	UIIN-252	✓	System generated	Date when the piece(s) went missing	item.missingPiecesDate	NR	N
Item damaged status	UIIN-458	✓	Select	Valuelist	item.itemDamagedStatusId	NR	N
Item damage status free text	UIIN-593		String		-	NR	N
Date (Item damaged status)	UIIN-252	✓	System generated	System supplied date/timestamp	item.itemDamagedStatusDate	NR	N
URL relationship	UIIN-256	✓	Select	Relationship between the electronic resource at the location identified and the item described in the record as a whole. The URL relationship is defined in a reference table with values from MARC 21, tag field 856 2nd indicator. The values are: No information provided, Resource, Version of resource, Related resource, No display constant generated.	item.electronicAccess	R	N
URI	UIIN-256	✓	String	Uniform Resource Identifier (URI) is a string of characters designed for unambiguous identification of resources	item.electronicAccess	R	N
Link text	UIIN-256	✓	String	Link text is used for display in place of the URL	item.electronicAccess	R	N
Materials specified	UIIN-256	✓	String	Materials specified is used to specify to what portion or aspect of the resource the electronic location and access information applies (e.g. a portion or subset of the item is electronic, or a related electronic resource is being linked to the record)		R	N
URL public note	UIIN-256	✓	String	URL public note to be displayed in the discovery	item.electronicAccess	R	N
Volume	UIIN-251	✓	String	Volume is intended for monographs when a multipart monograph (e.g. a biography of George Bernard Shaw in three volumes).	item.volume	NR	N
Enumeration	UIIN-251	✓	String	Enumeration is the descriptive information for the numbering scheme of a serial, usually identified by level and a descriptive caption, e.g., level 0 = v. and level 1 = no. This means that each issue of the serial has a volume and an issue number that would appear (e.g. v.71:no.6-2").	item.enumeration	NR	N
Chronology	UIIN-251	✓	String	Chronology is the descriptive information for the dating scheme of a serial, usually identified by level, e.g., level 0 = year level 1 = month. This means that each issue of the serial has a month and a year on each issue (e.g. 1985:July-Dec.)	item.chronology	NR	N
Year, caption	UIIN-251	✓	String	In multipart monographs, a caption is a character(s) used to label a level of chronology, e.g., "year 1985".	item.yearCaption	R	N
Copy number	UIIN-250	✓	String	Copy number is the piece identifier. The copy number reflects if the library has one (or more) copies of a single-volume monograph; one (or more) copies of a multi-volume, (e.g. Copy 1, or C.7.)	item.copyNumbers	NR	N
Number of pieces	UIIN-250	✓	String	Number of pieces. Used when an item is checked out or returned to verify that all parts are present (e.g. 7 CDs in a set)	item.numberOfPieces	NR	N
Description of pieces	UIIN-250	✓	String	Description of pieces, e.g. 500 puzzle pieces	item.descriptionOfPieces	NR	N
Item level call number prefix	UIIN-250	✓	String	Prefix of the call number on the item level.	item.itemLevelCallNumberPrefix	NR	N
Item level call number suffix	UIIN-250	✓	String	Suffix of the call number on the item level.	item.itemLevelCallNumberSuffix	NR	N
Item level call number	UIIN-250	✓	String	Call Number is an identifier assigned to an item, usually printed on a label attached to the item. The call number is used to determine the items physical position in a shelving sequence, e.g. K1 .M44. The Item level call number, is the call number on item level.	item.itemLevelCallNumber	NR	N
Item level call number type	UIIN-250 UIIN-378	✓	Select		item.itemLevelCallNumberTypeId	NR	N
Normalized call number	UIIN-722					NR	N
Item level shelving order	UIIN-250		System supplied			NR	N
Material type, term	UIIN-250 UIIN-152	✓	Select	Material type, term. Define "what type of thing" the item is.	item.materialTypeId	NR	Y
Material type, category	UIIN-250 UIIN-152		Select	Material type, category. Identifies the category for a group of terms, which define "what type of thing" the item is.		NR	Y
Material type, source	UIIN-250 UIIN-152		System generated, value: folio, local	See: UIIN-152		NR	Y
Permanent loan type	UIIN-254	✓	Select	Permanent loan type, is the default loan type for a given item. Loan types are tenant-defined in a reference table in Settings, Inventory, Item, Loan type (e.g. Can circulate, Course reserves, Reading room, Selected)	item.permanentLoanTypeId	R	Y
Item status	UIIN-254	✓	System generated	Name of the item state (e.g. Available, Checked out, In transit, Awaiting pickup, On order). Default value is set to: Available.	item.status	R	Y
Temporary loan type	UIIN-254	✓	Select	Temporary loan type, is the temporary loan type for a given item. Loan types are tenant-defined in a reference table in Settings, Inventory, Item, Loan type (e.g. Can circulate, Course reserves, Reading room, Selected)	item.temporaryLoanTypeId	NR	N
Request	UIIN-254	✓	System generated	Coming from the Request app		NR	N
Current borrower	UIIN-254	✓	System generated	Coming from the Check out app		NR	N
Loan date	UIIN-254	✓	System generated	Coming from the Check out app		NR	N
Due date	UIIN-254	✓	System generated. String	Coming from the Check out app		NR	N
Check-in note	UIIN-254 UIIN-422	✓

...

	String	Note that pops up when item is scanned in check in app.	item.circulationNotes	R	N
Check-in note date		✓	Date	Date/time check-in note was created		NR	N
Check-in note user		✓	String	FOLIO user who last created/updated the note		NR	N
Check-in note staff only		✓	Boolean	Whether the check in note is staff only or could be displayed at a self-check machine		NR	N
Check-out note		✓	String	Note that pops up when item is scanned in check out app.		R	N
Check out note date		✓	Date	Date/time check-out note was created		NR	N
Check out note user		✓	String	FOLIO user who last created/updated the note		NR	N
Check out note staff only		✓	Boolean	Whether the check out note is staff only or could be displayed at a self-check machine		NR	N
Item status date	UIIN-254	✓	System generated	Date of the current item state. E.g. date set when item state was changed by the Check out app.		NR	N
Effective location for item	UIIN-261	✓	System assigned	The effective location is used by FOLIO and other integrated systems to know the current home location for the item (read only, derived from locations on HoldingsRecord and Item)		NR	N
Permanent holdings location	UIIN-261	✓	Select	Defined in Settings > Inventory > Item > Loantype		NR	N
Temporary holdings location	UIIN-261	✓	Select	Defined in Settings > Inventory > Item > Loantype		NR	N
Temporary item location	UIIN-261	✓	Select	Temporary item location is the temporarily location, shelving location, or holding which is a physical place where items are stored, or an Online location. The location is defined by Institutions, Campuses, libraries, and locations. Permanent location can be assigned at the holding level, and be overridden at the item level if needed	item.temporaryLocationId	NR	N
Permanent item location	UIIN-261	✓	Select	Permanent item location is the default location, shelving location, or holding which is a physical place where items are stored, or an Online location. The location is defined by Institutions, Campuses, libraries, and locations. Permanent location can be assigned at the holding level, and be overridden at the item level if needed	item.permanentLocationId	NR	N
Item ID		✓	Read only	System-assigned, associated to Holdings ID, maps to the Item HR ID	item.id	NR	Y
Holdings ID		✓	System-assigned, non-repeatable, read-only, associated to Instance-id	ID of the holdings record the item is a member of	item.holdingsRecordId	-	-
Item note updated date	UIIN-253		String			NR	N
Action note	UIIN-253	✓	String	Information about processing or preservation actions, usually for staff use	item.notes	R	N
Binding	UIIN-253	✓	String	Note about unique binding of rare books. Purpose is to permit filtering/searching for items that have certain types of binding.	item.notes	R	N
Provenance	UIIN-253	✓	String	Note about historical ownership of the specific item represented in the Holdings record	item.notes	R	N
Copy notes	UIIN-253	✓	String	Note about special things or identifying markings that distinguish the copy described in the holdings	item.notes	R	N
Use and reproduction	UIIN-253	✓	String	Text of a legal or official statement of restrictions	item.notes	R	N
Reproduction note	UIIN-253	✓	String	Descriptive elements for different format parked on the bibliographic record for another format.	item.notes	R	N
Electronic bookplate	UIIN-253	✓	Select	Display of Donor / Gift bookplates in discovery layer. Also used widely in reporting.	item.notes	R	N
_version		✓	Read only	Record version, used with optimistic locking.		NR	N
Effective Shelving Order		✓	Read only	A system generated normalized version of the effective call number that allows for call number sorting in reports and search results		NR	N
Effective Call Number		✓	Read only	A system generated call number from the item and/or holdings call number values		NR	N
Effective Call Number Prefix		✓	Read only	A system generated call number prefix from the item and/or holdings call number values		NR	N
Effective Call Number Suffix		✓	Read only	A system generated call number suffix from the item and/or holdings call number values		NR	N
Effective Call Number Type Id		✓	Read only	The call number type ID for the effective call number (generated from the item and/or holding)		NR	N
Item Identifier		✓	Read only	Item identifier number, e.g., imported from the union catalog (read only)		NR	N
Administrative Note		✓	String			R	N

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