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Attending: Gregory Bailey (Texas A&M); Ricc Ferrante (Smithsonian); Sebastian Hammer (Index Data); Pablo Morales Henry (Harvard/Radcliffe); Aaron Rubinstein (UMass-Amherst); Sarah Schmidt (Duke); Aaron Trehub (Auburn University);
Regrets: Julia Kim (Library of Congress); Peter Murray (Index Data); Jeanine Nault (Library of Congress); Catherine Uecker (University of Chicago); Christine Wise (SOAS); Jeanine Nault (Library of Congress)
The meeting began at 2:00 PM Eastern/1:00 PM Central. Aaron Trehub welcomed Ricc Ferrante, Pablo Morales Henry, Aaron Rubinstein, and Sarah Schmidt to the SC&A WG. Sarah is also a member of the Metadata Management SIG.
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1. Review minutes from last week's call at https://wikifolio-org.folioatlassian.orgnet/wiki/pages/viewpage.action?pageId=118950743051664. There were no changes.
2. Address questions about WG's charge from Aaron Rubinstein (UMass-Amherst). The bulk of the call was devoted to a discussion of the questions raised in an e-mail by Aaron Rubinstein. Among other things, these questions touched on the scope of the WG's work, its timeline, its place in the larger FOLIO landscape, and its deliverables.
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Sarah Schmidt and Sebastian Hammer compared FOLIO to a smartphone and an SC&A module as to one of its apps. On the question of WG membership, Sarah suggested reaching out to would-be members in other (non-SC&A) library departments. Aaron R. said that the WG is a good venue for having a "gentle discussion" among ourselves, but we need to make sure that we have a good line of communication to the other FOLIO groups and the PC.
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3. Review SC&A needs/functionalities wish-list at https://wikifolio-org.folioatlassian.orgnet/wiki/pages/viewpage.action?pageId=78336403047435. Sarah offered to encourage her department to contribute to the list. Speaking of deficiencies: she said that ArchivesSpace requires considerable in-house IT expertise and support, and for that reason tends to scale better for large institutions than for small ones. She also said that it is not a one-size-fits-all solution. On the question of gap analysis more generally, Aaron R. suggested that the group set a deadline for submitting information to the Wiki in order to meet the May 1 reporting deadline.
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5. Other business. Sarah and Sebastian gave a brief summary of the data repository workshop at Duke at the end of February. Sarah said that her main takeaway from the workshop was that SC&A work is so varied that one app may not be enough. Example: a calendar app for managing embargoed collections.
Sebastian said that the software development RFP for the Hungarian National Library has been accepted, but that there is some red tape to be gotten through before his and the other four companies that responded to the RFP can start work. Aaron R. asked whether the software developed under the RFP will be released under an open-source license. Sebastian said that it would be.
Aaron T. said that we will need to change the time of the SC&A WG calls to late morning Eastern time to accommodate Christine Wise in the UK. Christine should be joining the calls after March 12.
The call ended at 2:40 PM Eastern/1:40 PM Central. Since Aaron T. will be out of the office on Monday, March 12, Aaron R. suggested that we use that date for Sebastian's presentation on the FOLIO model.