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How can councils help ensure that we have good candidate pools?

• Election in 4 weeks time in May
• Paula Sullenger 15:13
  Elections timeline from last year: 2022 Community Council Elections Nominations will be collected from May 9 through May 25, 2022 via the nomination form - Now Closed Voting will be open from May 31 through June 17, 2021 Successful candidates will join the council on July 1, 2022
• Checkup of requirements for candiates and announce this → through councils?
• Shift councils?
• Active recuitment is necessary
• How to find the right people to fulfil the tasks in PC, CC, TC? Be more specific in regard to the needs?
• PC: we need PO's    - if your institutions is sending a PO - this person gets a seat in PC? A proposal from Harry
• Boaz Nadav Manes (Lehigh) 15:24: We just didn’t have enough people
• Until today, there was no rush of candiates for the councils
• Ian: do we need elections? Makes a lot of work for not a lot of gain!  If we need PO's in the councils, do we need the overhead of elections?  Perhaps the CC can re-evaluate after this election cycle, if the patterns of low engagement and limited viable candidates continue to hold.
• Tom 15:28: To what degree do we think that POs and Tech leads aren’t currently represented or engaged in those respective councils? 
• Harry 15:35: I agree with the CC continuing to exist and having elections
• Ian Walls  an  Alle Walls  15:36: I think the CC or something similar has to exist in order to manage the FOLIO SMLLC entity.  but again, that's just 1 player in the community, not the community itself
• Maccabee Levine  an  Alle 15:36
  The TC functions extremely well by lazy consensus, and when there is disagreement we talk it out.  But there was a decision last week that actually required a vote to decide.  And a vote becomes meaningless if there are no elected representatives.Harry  an  Alle
• Harry  15:36: And as Kirstin describes it, isn’t that the CC’s role?
• Kirstin: PC / CC / TC more than one role. It's about balancing interests of different partners and giving everyone a voice and steer the project at large. Elections are an important tool in a democratic process; This discussion is really good. But I think, the time is too short to change the process it this year.   →  Agreement
• Ian: Elections are important in situations of delegated authority, yes. However, in an open source community, it's possible for all individual members to retain their own authority, and provide consent directly to group decisions.
• Result: Maybe we need to discuss this topic in the future (Wolfcon?) and the CC asks the election committee to continue to organize the election

• FOLIO store, etc
• Not to be mixed with the high level onboarding initiative for new members  → having a liaison to marketing group?
• Tom 15:51: Onboarding and mktg were two of the top 9 things that could be better about FOLIO.
• Result: agreement to found this marketing group  (and replace "outreach SIG" → reach out to members and ask them to join the initiative)
• Marketing group reports to CC. Is it called a SIG or a Working Group?
  
• Kristin Martin 15:56: (Definition of SIG from the FOLIO wiki homepage) A Special Interest Group (SIG) consists of practitioners from libraries and services providers that are interested in contributing to a specific functional area of the FOLIO platform.
• Tom 15:56: It sounds like a working group to me.
• Name the new group →  COM Working Group

Review the Community Council Calendar in general, consider what we should be doing now and soon (e.g. new member campaign)

• MoU are just send out for new members and for members who want to change something in their MoUs
• New member initiative would be a good idea →  follow up next time   
• Come back to more discussion next time!