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Proposal UB Leipzig and SLUB Dresden

Outline

• Description:
• There is no functionality in Folio to manage periodical subscriptions and claimings. 
• Proposals:
• The management of the subscription and its claiming should be located in the app Order (André Hohmann  10 Dec 2022 : or partly in the app serials).
• In each Purchase order (PO), the elements to manage the subscription and claiming are necessary. 
• It could look like this in the app orders:
  

General description

• Subscription:
• In the PO, it should be possible to define standard values to facilitate the check-in of issues by automatically writing the standard values in the defined fields
• In each PO, the accordion “Subscription standard values” should be implemented.
• It must be possible to assess the most applied parameters in the settings as for example the location, loan types, statistical codes, … Thus, each institution can define its own set of parameters for the standard values. This could be configurable in the settings. 
• It must be possible to enter basic information to create the issue caption automatically. This includes the number of volume, the number of issue, the first date of issuance, … It must be possible to agree on a specific set, which can be applied by all institutions, because specific functions need to be implemented. 

• Claiming:
• In each PO, the accordions “Subscription caption values” and “Claiming information” should be implemented.
• It must be possible to enter basic information to derive the the dates on which the issues should be delivered. This includes the number of volume, the number of issue, the first date of issuance, … It must be possible to agree on a specific set, which can be applied by all institutions, because specific functions need to be implemented. 
• It must be possible to manage the claiming process by an overview of received and expected issues and by implementing a batch claim process. 
• Some values in “Claiming information” must be modifiable, in case of undeliverable issues, delays in delivery … as for example: caption, date due, claim 1-4, claim code

Accordion Claiming information

The following fields describe the dates, which are entered in the caption automatically. 

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• Claim 1
• The date when the first claim should be sent
• Claim 2
• The date when the second claim should be sent
• Claim 3
• The date when the third claim should be sent
• Claim 4
• The date when the fourth claim should be sent
• Claim code
• Located in the settings
• Definition of the claim periods on which the above mentioned claim dates are derived

Accordion Subscription standard values

Aim: With Subscription standard values, the receiving of items should be simplified by not having to enter repetitive values for each subscription manually. The values for each item are filled automatically. 

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• App Inventory - Item: Permanent loantype
  • Settings Inventory: Loan types
• App Inventory - Item: Administrative data / Statistical code types
  • Settings Inventory: Statistical code types
• App Inventory - Item: Administrative data / Statistical codes
  • Settings Inventory: Statistical codes
• App Inventory - Item:  Location / Permanent
  • Settings Tenant: Location
• App Inventory - Item:  Location / Temporary
  • Settings Tenant: Location
• App Inventory - Holding: Location / Permanent
  • Settings Tenant: Location
• App Inventory - Holding: Location / Temporary
  • Settings Tenant: Location
• App Inventory - Item: Call number
  
  • Text field

Accordion Subscription caption values

Label information

Aim: The label information is necessary to derive the values for the fields "Caption" automatically. 

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• Label volume
• The label of the volume which is included in the caption, for example “vol.”, “Volume”, “Bd.” …
• Text field
• Label issue
• The label of the issue which is included in the caption, for example “Issue”, “Heft”, “H.” …
• Text field
• Caption volume/issue
• Definition, if the volume and/or the issue is regarded in the caption
• Selection field - possible values: Volume, Volume-Issue, Issue

Number information

Aim: The number information is necessary to derive the values for the fields "Volume" and "Caption" automatically. 

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• First volume number
• The first volume number of the subscription
• Number field
• First issue number
• The first issue number of the subscription
• Number field
• Issues per volume
• The number of issues per volume to enable a re-start of the issue numbers for each volume
• Number field

Date information

Aim: The date information is necessary to derive the values for the fields "Caption" and for claiming information automatically. 

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