Author	Andrei Makaranka
JIRA task	UXPROD-2899 - Getting issue details... STATUS
Business Requirements	Allow User to generate a preview of fiscal year rollover
Architects Review	Raman Auramau DONE
PO review	Dennis Bridges IN PROGRESS

Revision History

Version	Date	Owner	Description	Reason
v1.0	06.14.2022	Andrei Makaranka	Initial version
v2.0	06.22.2022	Andrei Makaranka	Schema changed and WBS added
v2.1	06.30.2022	Andrei Makaranka	Status for preview added
v3.0	07.07.2020	Andrei Makaranka	Redesign and rollover logs functionality added	Requirements changed

Overview

Allow user to generate a rollover report that will tell the user what errors may occur if rolling over with current data.

Preview report should contain : finance rollover errors (budget errors) and clone of new generated budgets.

Constraints

The current approach can cover rollover for the only one ledger though in real life there can be several ledgers - but this needs to be considered

Assumptions, dependencies

Ledger Fiscal Year Rollover already implemented.
It is likely that we will be creating upwards of 75000 - 100000 encumbrances during this process. (statistics from Library).
Prepare report with Unpaid invoices is UI responsibility.

Out of Scope

Prepare report for orders rollover.
Prepare report for encumbrances rollover.
Support exchange rate.

Architecturally Significant Requirements

The preview process should not make changes in real tables, but store the results in a temporary or separate tables.
Finance rollover preview should be done by the same SQL script as used for Real rollover process.
Must be compatible with PostgreSQL 10.x

Solution Design

Current scheme for rollover records - add a column/flag to mark every rollover if it is a real or a preview one - this will also keep the history of completed previews
mod-finance-storage-master\src\main\resources\templates\db_scripts\budget_encumbrances_rollover.sql - make this script parameterizable; pass a real/preview flag as the input parameter; use different tables depending on the flag value. This will allow not to duplicate the SQL script, but to use the same script for both the real rollover and the preview, and thereby get the correct results for the preview.
Add another table to store preview data, including Export budget and errors that have occurred; data from this table can then be exported to any convenient format or displayed on the UI

Data Model

Update schema "ledger_fiscal_year_rollover" with new "action" field

Property

Type

Read Only

Default

Required

Notes

action

enum ["Preview", "Commit", "Rollback"]

false

Commit

Y

Current scheme for rollover records - add a column/flag to mark every rollover if it is a real or a preview one - this will also keep the history of completed previews

Create ledger fiscal year rollover Budget schemas

Shema name : ledger_fiscal_year_rollover_budget

Schema should be copy of ramls/acq-models/mod-finance/schemas/budget.json where all amounts are "persistent"(remove readOnly flag from all amounts). Also link on Ledger Rollover ("ledgerRolloverId")

ledger_fiscal_year_rollover_budget

{
  "$schema": "http://json-schema.org/draft-04/schema#",
  "description": "A budget",
  "type": "object",
  "javaName": "budget",
  "extends" : {
    "$ref" : "../../common/schemas/entity.json"
  },
  "properties": {
    "id": {
      "description": "UUID of this budget",
      "$ref": "../../common/schemas/uuid.json"
    },
    "ledgerRolloverId": {
      "description": "Ledger fiscal year rollover UUID",
      "$ref": "../../common/schemas/uuid.json"
    },
    "name": {
      "description": "The name of the budget",
      "type": "string"
    },
    "budgetStatus": {
      "description": "The status of the budget",
      "type": "string",
      "enum": [
        "Active",
        "Frozen",
        "Inactive",
        "Planned",
        "Closed"
      ]
    },
    "allowableEncumbrance": {
      "description": "The encumbrance percentage limit for this budget",
      "type": "number"
    },
    "allowableExpenditure": {
      "description": "The expenditure percentage limit for this budget",
      "type": "number"
    },
    "allocated": {
      "description": "The amount currently allocated to this budget",
      "type": "number"
    },
    "awaitingPayment": {
      "default": 0,
      "description": "The amount currently awaiting payment for this budget",
      "type": "number"
    },
    "available": {
      "description": "The amount currently available for this budge",
      "type": "number"
    },
    "encumbered": {
      "default": 0,
      "description": "The amount currently encumbered for this budget",
      "type": "number"
    },
    "expenditures": {
      "default": 0,
      "description": "The amount currently expended for this budget",
      "type": "number"
    },
    "netTransfers": {
      "default": 0,
      "description": "Summing all the transfers on this budget",
      "type": "number"
    },
    "unavailable" : {
      "description": "Unavailable amount for this budget",
      "type": "number"
    },
    "overEncumbrance": {
      "description": "The amount currently over-encumbered for this budget",
      "type": "number"
    },
    "overExpended": {
      "description": "Amount the budget is over expended.",
      "type": "number"
    },
    "fundId": {
      "description": "UUID of fund",
      "$ref": "../../common/schemas/uuid.json"
    },
    "fiscalYearId": {
      "description": "UUID of fiscal year",
      "$ref": "../../common/schemas/uuid.json"
    },
    "acqUnitIds": {
      "description": "acquisition unit ids associated with this budget",
      "type": "array",
      "items": {
        "$ref": "../../common/schemas/uuid.json"
      }
    },
    "tags": {
      "type": "object",
      "description": "arbitrary tags associated with this budget",
      "$ref": "../../../raml-util/schemas/tags.schema"
    },
    "metadata": {
      "type": "object",
      "$ref": "../../../raml-util/schemas/metadata.schema",
      "readonly": true
    },
    "initialAllocation": {
      "default": 0,
      "description": "The amount of the first allocation made to this budget",
      "type": "number"
    },
    "allocationTo": {
      "default": 0,
      "description": "The sum of all allocation transaction amounts made TO this budget not including the Initial allocation",
      "type": "number"
    },
    "allocationFrom": {
      "default": 0,
      "description": "The sum of all allocation transaction amounts made FROM this budget not including the Initial allocation",
      "type": "number"
    },
    "totalFunding": {
      "description": "budget.allocated + budget.netTransfers",
      "type": "number"
    },
    "cashBalance": {
      "description": "Total Funding minus Expended",
      "type": "number"
    }
  },
  "additionalProperties": false,
  "required": [
    "budgetStatus",
    "name",
    "fundId",
    "fiscalYearId"
  ]
}

Schema name: ledger_fiscal_year_rollover_budget_collection

ledger_fiscal_year_rollover_budget_collection

{
  "$schema": "http://json-schema.org/draft-04/schema#",
  "description": "Contains a list of budgets generated during the rollover. Also budgets include all calculated mounts",
  "type": "object",
  "properties": {
    "budgets": {
      "description": "The list of fiscal year rollover errors",
      "type": "array",
      "items": {
        "$ref": "ledger_fiscal_year_rollover_budget.json"
      }
    },
    "totalRecords": {
      "description": "The number of records contained in this collection",
      "type": "integer",
      "minimum": 0
    }
  },
  "additionalProperties": false,
  "required": [
    "budgets",
    "totalRecords"
  ]
}

Create new DB Table "ledger_fiscal_year_rollover_budget" → schema.json

In the database will be stored records with type of "ledger_fiscal_year_rollover_budget"

ledger_fiscal_year_rollover_budget

    {
      "tableName": "ledger_fiscal_year_rollover_budget",
      "fromModuleVersion": "mod-finance-storage-8.1.7",
      "withMetadata": true,
      "index": [
        {
          "fieldName": "ledgerRolloverId",
          "tOps": "ADD",
          "caseSensitive": false,
          "removeAccents": true
        },
        {
          "fieldName": "fundId",
          "tOps": "ADD",
          "caseSensitive": false,
          "removeAccents": true
        },
        {
          "fieldName": "fiscalYearId"
        }
      ],
      "foreignKeys": [
        {
          "fieldName": "ledgerRolloverId",
          "targetTable": "ledger_fiscal_year_rollover",
          "tableAlias": "ledgerFYROBudget",
          "targetTableAlias": "ledgerFYRO",
          "tOps": "ADD"
        }
      ]
    }

Create ledger fiscal year rollover Logs schemas

Schema name : ledger_fiscal_year_rollover_log

Property	Type	Read Only	Default	Required	Notes
ledgerRolloverId	UUID	true	NA	Y
startDate	date-time	true	NA	Y	This is "creratedDate" from rollover metadata.
endDate	date-time	true	NA		This is "updatedDate" from rollover metadata. Should be provided only when "status" is "Success" or "Error".
status	ramls/acq-models/mod-finance/schemas/rollover_status.json	true	NA	Y
errorsLink	String or pattern	true	NA	N	If possible Link should included environment URL : https://okapi-bugfest-lotus.int.aws.folio.org/finance/ledger-rollovers-errors?query=ledgerRolloverId=={id}fff-e-errors
budgetsLink	String or pattern	true	NA	N	If possible Link should included environment URL : https://okapi-bugfest-lotus.int.aws.folio.org/finance/ledger-rollovers-budgets?query=ledgerRolloverId=={id}fff-
ledgerRolloverType	enum ["Preview", "Commit", "Rollback"]	true	NA	Y

Schema name : ledger_fiscal_year_rollover_log_collection