2021-05-19 Meeting notes

Date

19 May 2021

Time

Item

Who

Notes

Update on User's documentation

Christine

1st draft Users documentation: https://docs.google.com/document/d/1SbB1VqXhmcUz9Ig094YXFz7iJXtHcJelPnl4i7u-tZ0/edit?usp=sharing
Glossary: https://docs.google.com/document/d/1c2NkqJ0amsorBBWB8MuvSqXaQSIwqhL4t3i2zxEFR5I/edit?usp=sharing
And this is where docs will live eventually: https://docs.folio.org/docs/
Great progress on this! Thanks Christine!
TO ALL: Review Users doc draft until Friday June 4 and comment within the Google Doc
- next discussion/feedback on next UM SIG on May 26!
Christine has to incooperate feedback inccoperate by une 25th
Documents published July 9
Documentation guidelines and processes are described here: FOLIO Documentation Working Group
- doc work shall be included in definition of done
- Jira issue for new doc work
More links to this topic from Patty:
- https://folio-org.atlassian.net/wiki/display/FOLIOtips/How+to+find+a+list+of+all+the+permissions+in+a+FOLIO+instance
  https://docs.google.com/spreadsheets/d/1IJnlWvi4k-wFatDNimx9fQ375evHSIIxtGMookHvs-I/edit#gid=391131076

Discussion = Christine to pass on to doc group
- Permission Sets in reference environments are reference data! = should not be described within documentation, since institutions will probably not have them in their system; unclear how these reference sets are maintained in future; at the moment it seems just to exist for testting purposes
- documentation of individual permissions should not be app by app documentation but all included (maybe outside docs.folio.org) for better maintanance
- documentation of helper apps (custom fields, tags, notes) should be separate listed on docs.folio.org since it concerns all apps