2026-05-18 Meeting Notes

2026-05-18 Meeting Notes

May 18, 2026

Attendees

  • @Julian Ladisch

  • @Maccabee Levine

  • @Tod Olson

  • @Ingolf Kuss

  • @Kevin Day

  • @Christie Thomas

  • @VBar

  • @Olamide Kolawole

  • @Wayne Schneider

  • @Shelley Doljack

  • @Jeff Gerhard

  • @Matt Weaver

Time

Item

Who

Notes

Time

Item

Who

Notes

1 min

Scribe

 

@Maccabee Levine followed by @Kevin Day

Reminder:  Please take attendance. Please paste the Zoom chat into the notes.  If you miss it, this is saved along with the meeting recording, but having it here has benefits.

5-15 min

Liaison Updates

@Maccabee Levine

@Christie Thomas

@Craig McNally

  • CC:  @Maccabee Levine , @Wayne Schneider

    • No CC meeting this week.

  • PC: @Christie Thomas

    • Planning for updates to the Community Priorities Dashboard.Community Priorities Dashboard

    • Working on a strawman for an updated endorsement process.

      • PC is retiring the decision logs page Decision log

      • Endorsements for new functionality will be recorded in Jira going forward. (PCE project).

      • Still waiting on endorsement ofhttps://folio-org.atlassian.net/browse/PCE-16 to be documented. (It is my understanding that it was endorsed.)

        • @Tod Olson It has sufficient votes to be endorsed, he will prod for PC to do that.

    • @Wayne Schneider We need an update to the TCR instructions, to point to the PCE jira.

      • @Christie Thomas There are several changes needed. Waiting for them to be resolved to make that update, but will start that PR.

      • @Olamide Kolawole We should wait for PC process to settle first.

      • @Tod Olson

  • RMS Group: @Jenn Colt

    • Jenn not present. No one here attended.

  • Security Team: @Julian Ladisch

    • nothing worth to report

  • Eureka Early Adopters:  @Craig McNally:

    • Status of Eureka Adoption

    • Craig not present.

    • @Olamide Kolawole suggested removing from the agenda.

      • @Maccabee Levine requested it remain, lots of institutions still working on Eureka.

5 min

Upcoming Meetings

All

  • May 18, 2026 Regular Meeting

  • May 20, 2026 TBD. Will configuration management RFC be ready? Good feedback provided on confluence page.

  • May 25, 2026 No meeting. Calming week and a U.S. Holiday.

  • May 27, 2026 No meeting, calming week.

10 min

TCR Board Review

All

 

Environment variable RFC

 

@Olamide Kolawole has posted a timeline proposal on #folio-tc-internal

  • 3 week public review span, then vote to approve / not approve the RFC.

  • Waiting for abstract to move forward. RFC to be submitted by @Oleksii Petrenko .

  • @Wayne Schneider Did they raise issues in Jira on affected projects? It may be done by the time the RFC gets to us.

    • @Olamide Kolawole Not aware of issues being raised in the repos, what work done/not done yet. Raised concerns in the doc, haven’t seen responses yet.

    • @Wayne Schneider Several dev teams might be asked to do something. Good to know if that will happen.

    • @Kevin Day Hoped for doc cleanup before reviews. Maybe should review what’s there even though not RFC?

    • @Olamide Kolawole Rather work on an RFC. They should be coming to TC, not us chasing. GA release deadline, not clear why that would be mandatory. Looking for a forum to discuss. If changes happen and RFC didn’t happen, then initial presentation was not necessary, would raise other questions. RMSG meeting said much work wouldn’t be on the teams.

    • @Maccabee Levine Can we just ask for estimated timeline on the RFC?

      • @Olamide Kolawole will.

    • @Olamide Kolawole If this shortened timeline should be standard for RFC? Not useful process if too long.

      • @Maccabee Levine TC did shorten the standard timeline a year+ back, but we haven’t tested in since. Should actually try an RFC before shortening the standard further.

      • @Kevin Day We do need time in an RFC for community input.

      • @Olamide Kolawole Shortened time to get the doc out to the community, 4 weeks to 3. Should still give community ample time to review, not < 3 weeks. A big change like Eureka should be even longer.

      • @Maccabee Levine The creation of the RFC has been the biggest delay for some prior RFCs.

0 min

Existing Module Evaluation

All

  • @Olamide Kolawole demonstrates Jira management of TCR project using parent tickets and subtasks

    • Can rank the modules as we want, within the board screen.

  • Can start with app-platform-minimal list of basic modules.

    • @Olamide Kolawole Parent task created, subtasks waiting to be picked up. There has not been much interest in precise ordering. We should create tickets for ui-export-manager for the channges to be made, and then approve the TCR Jira. Asking @Florian Gleixner and @Shelley Doljack to create the appropriate Jiras per the new process and move this one to Done. Go through the process and work through the kinks.

  • @Olamide Kolawole New module evals should take priority over existing module evals.

0 min

Technical Council Sub-Groups Updates

All

Zero active subgroups

 

0 min

GitHub RFCs

Wiki RFCs

All

 

0 min

Decision Log

All

 

 

0 min

Officially Supported Technologies (OST)

All

  • We won’t know Umbrellaleaf dates until Trillium comes out (GA approx June 8)

  • Umbrellaleaf

  • @Julian Ladisch recommends doing some prework

    • @Olamide Kolawole Not sure what we can do if we don’t have those dates yet

    • @Julian Ladisch Could assume some date and make some updates for technologies that are no longer OSS. I’ve updated it assuming next release will be this November.

    • @Olamide Kolawole Let’s come up with action items for specific things to change. Having a good date would help us, November is a good estimate given history. If the page looks good for November, that’s all we should change. Will review the page. Talk about MinIO not being OSS anymore, would be helpful to discuss as agenda item.

0 min

https://folio-org.atlassian.net/wiki/x/HwCJDQ

@Jenn Colt @Olamide Kolawole

 

 

 

 

  • @Kevin Day : Reminder of TC election coming up, recruit people.

    • 6 seats up for election, 4 of them term limited.

    • @Maccabee Levine Can DM people and suggest running.

    • @Wayne Schneider Range of people’s experience, hosting, dev and not, has been helpful.

 

Zoom Chat

 

Tod Olson 11:07 AM
Re: RTAC Cache approval, I see that it had 8 votes in favor. I'll prod about getting the PCR updated.

Christie Thomas (she/her) 11:12 AM
Next week is calming week!

Shelley Doljack 11:20 AM
I’d rather we follow our RFC process.

Shelley Doljack 11:20 AM
Why else have one if we circumvent it?

Tod Olson 11:37 AM
PC is also looking at how to recruit people to run for the council.



Topic Backlog: https://folio-org.atlassian.net/wiki/x/BQDadQ