2025-09-29 Meeting notes

Date

Sep 29, 2025

Attendees

@Olamide Kolawole
@Christie Thomas
@Florian Gleixner
@Jenn Colt
@Kevin Day
@Julian Ladisch
@Matt Weaver
@Craig McNally
@Jeff Gerhard
@Shelley Doljack
@Tod Olson
@VBar
@Wayne Schneider
@Maccabee Levine

Time	Item	Who	Notes

Time	Item	Who	Notes
1 min	Scribe		@Florian Gleixner followed by @Ingolf Kuss Reminder: Please take attendance. Please paste the Zoom chat into the notes. If you miss it, this is saved along with the meeting recording, but having it here has benefits.
5-15 min	Liaison Updates	@Maccabee Levine @Christie Thomas @Craig McNally	CC: @Maccabee Levine: Changes to how SIGs report to PC. 1-2 SIGs per meeting, self-selecting, approximately once every flower release. Quarterly reports, less reporting, more what they need from the PC. Priorities dashboard. Intent to tie to flower release feature freeze dates. TC should continue to look to the wiki page for PC functionality approval. The Jira is just for PC's internal tracking purposes. PC working on processes to make sure the wiki is updated timely after PC does its vote (which is usually in the week following the discussion meeting). Jeremy presented FOLIO Community Directed Development Framework proposal. Synthesized from other documents combination. https://docs.google.com/document/d/1sL0lyuT_dkQTD7ZmAly7Csf83B1yrhzJ6eAFq9sHSSs/edit?tab=t.0 Notes from WOLFcon: https://folio-org.atlassian.net/wiki/spaces/CC/pages/1243348996 PC: @Christie Thomas (For 9/18 meeting - Provided by @Maccabee Levine) Changes to how SIGs report to PC. 1-2 SIGs per meeting, self-selecting, approximately once every flower release. Quarterly reports, less reporting, more what they need from the PC. Priorities dashboard. Intent to tie to flower release feature freeze dates. TC should continue to look to the wiki page for PC functionality approval. The Jira is just for PC's internal tracking purposes. PC working on processes to make sure the wiki is updated timely after PC does its vote (which is usually in the week following the discussion meeting). Jeremy presented FOLIO Community Directed Development Framework proposal. Synthesized from other documents combination. https://docs.google.com/document/d/1sL0lyuT_dkQTD7ZmAly7Csf83B1yrhzJ6eAFq9sHSSs/edit?tab=t.0 Goals and priorities are discussed RMS Group: Support proposal was discussed Security Team: No meeting Eureka Early Adopters: @Craig McNally: Latest status updates can be found here , spreadsheet there is up-to-date Meeting every other week now. https://folio-org.atlassian.net/wiki/spaces/FOLIJET/pages/1190428721/KONG-34+POC+-+Building+Kong+from+source?atl_f=PAGETREE https://folio-org.atlassian.net/wiki/spaces/FOLIJET/pages/1203601409 Kong analysis is still in information-gathering phase Looking at Kong open-source community and options versus the work currently now proprietary by Kong Inc. https://folio-org.atlassian.net/browse/KEYCLOAK-69 in next sprint Community Driven Development (@Jenn Colt / @Maccabee Levine): No updates
5 min	Upcoming Meetings	All	Sep 29, 2025 - Regular TC meeting Oct 1, 2025 - FOLIO Support Periods for Ramsons… @Oleksii Petrenko requested to delay this discussion. @Olamide Kolawole will post another topic. Oct 6, 2025 - Regular TC meeting Oct 8, 2025 - Dedicated Discussion Topics: https://folio-org.atlassian.net/wiki/x/VQBTR FOLIO API Standardization & Documentation Surface current issues with API documentation and discoverability. API versioning ability and access by release/module? Validation standards API usage for bulk operations Define FOLIO Core: Establish clear definition of what constitutes “core” FOLIO vs others. what should integrate vs what needs to be in FOLIO Simplification opportunities Cost Reduction & Resource Optimizations Sidecar proliferation Kafka usage visibility and optimization AWS cost analysis wOLFcon Technical Track Planning: Proposal for technical conference track alongside general wolfcon. Ensure non-developer access Format options: virtual conference, two-day technical overlay, hybrid Employer outreach for developer/operations engineer participation FOLIO contribution vehicle Environment Variable Management Inconsistencies in environment variable usage Best practices and standards Documentation requirements Migration strategy for existing modules Technology Visibility & Scanning: Automated scanning and reporting on FOLIO technology stack leverage existing work by David Crossley Language and framework scanning Topics from Wolfcon sessions that could get into dedicated discussion Folio “Core” definition Estimating support costs Getting People to contribute to Folio Working costs of supporting modules Costs of development environment (AWS) Security team DR for support periods- Sep 17, 2025
0 min	TCR Board Review	All	https://folio-org.atlassian.net/browse/TCR-56
3 min	Existing Module Evaluation	ALL	@Maccabee Levine created a spreadsheet with some information like age of repository on existing modules which could be used to see which modules need review. Julian also had the idea in slack to use sonar metrics to decide which modules get picked. mod-ebsconet and ui-export-manager has been chosen to be first modules. Criteria is being drafted at https://github.com/folio-org/tech-council/pull/98/files @Maccabee Levine can be merged. Contact POs of modules Selection of module reviewers by co-chairs : @Florian Gleixner +. @Ingolf Kuss people who volunteer and have not done it before. Need additional assigned, others moved to current module (these will be assigned once the modules are ready.) Perform evaluation Select back end module
10 min	Technical Council Sub-Groups Updates	All	Licensing: @Maccabee Levine : Thursday meeting included LPGL issues (initial conversation to come at Wolfcon shoulder meeting); @Kevin Day : The CC decided, that we will not allow any more LGPL software until a legal advice answers this. @Julian Ladisch : Hibernate switches to Apache License, so updating Hibernate removes this problem Tools including semgrep.dev Semgrep requires lock files (that lists indirect/transitive dependencies) – what are pros and cons Question about admin role in GitHub for @Julian Ladisch @Julian Ladisch PR needs a TC vote: https://github.com/folio-org/tech-council/pull/102 @Jenn Colt should not only for maven projects @Julian Ladisch for other projects this has to be investigated manually, this is only for maven projects Vote passed by lazy consensus @Wayne Schneider do we need other PRs for other languages? @Shelley Doljack will do that Documentation: @Shelley Doljack met Wednesday: Submitted information architecture proposal Discussion: @Wayne Schneider asks about deprioritizing the Developer Onboarding Index but that will be deferred General approval for the proposal!
1 min	GitHub RFCs Wiki RFCs	All
15 min	Decision Log	All	We need to discuss the distributed configuration timeline. Going from mod-configuration to mod-settings. RFC-0006. We extended the deprecation timeline to Umbrella Leaf. A Decision Record seems like the right place to do this. @Florian Gleixner : We can modify the Decision Record. I wanted to wait for the teams to give a timeline when they will be able to do the switch. But we can switch it if we decide to do it in Umbrella Leaf. → We will adapt the change in Umbrella Leaf. @Florian Gleixner : Talked to @Oleksii Petrenko: We have to find all settings, that are not part of a backend module like language settings and propose a solution for that. @Wayne Schneider and @Florian Gleixner will start a subgroup to do this work. Need input on capacity before making any decisions on RFC-0006. https://folio-org.atlassian.net/wiki/spaces/TC/pages/1187348628 Starts with general availability (GA). End determined by Technical Council based on support period of officially supported technologies. Current release support periods end: Ramsons support period ends Dec 31, 2025 Sunflower support period ends Jun 30, 2026 Trillium support period ends Dec 31, 2026 This proposal has not been presented anywhere else. Concerns about acceptance by the community because of the reliance on CSPs. Also noted that the support period for Ramsons may be impacted by the delay in the Trillium release. Migrating from Ramsons to Sunflower is complex and is still under development for some providers and communities. There may not be a critical mass of implementers on Sunflower by the time the proposed support period ends. RMS group should be consulted on this proposal.
5 min	Officially Supported Technologies (OST)	All	https://folio-org.atlassian.net/wiki/spaces/TC/pages/966852629/Umbrellaleaf Create a communication plan for OST. “When we make changes to the OST, how do we inform the FOLIO community?” @Wayne Schneider : With the delay of Trillium, do we have to look at the OST pages of Trillium also? @Olamide Kolawole : We probably have to look at the OST pages from Ramsons and Sunflower also
NA	Zoom Chat		2025-09-29 17:15:12 Von Jenn Colt Bis Alle: I will copy my notes over to the wiki 2025-09-29 17:17:50 Von Tod Olson Bis Alle: Addressing inconsistencies among APIs would be welcome! 2025-09-29 17:18:03 Von Gerhard, Jeffery Bis Alle: 'integrators' is a good name, but so similar to 'implementers' 2025-09-29 17:18:40 Von Julian Ladisch (VZG) Bis Alle: Addressing inconsistencies among APIs will likely cause breaking changes. 2025-09-29 17:19:03 Von Shelley Doljack Bis Alle: Antwort auf „Addressing inconsistencies among APIs will likely ...“: Yea…. 2025-09-29 17:19:49 Von Tod Olson Bis Alle: Antwort auf „Addressing inconsistencies among APIs will likely ...“: It would certainly require a strategy. 2025-09-29 17:20:01 Von Wayne Schneider Bis Alle: Antwort auf „Addressing inconsistencies among APIs will likely ...“: I would hope that wouldn't prevent us from trying to document some standards so that we don't increase the chaos. Tod Olson, Julian Ladisch (VZG), Shelley Doljack, Jenn Colt:💯 2025-09-29 17:29:56 Von Wayne Schneider Bis Alle: @Florian Gleixner I'm happy to help 2025-09-29 17:35:06 Von Julian Ladisch (VZG) Bis Alle: This PR needs a TC vote: https://github.com/folio-org/tech-council/pull/102 2025-09-29 17:45:58 Von Day, Kevin Bis Alle: No objections from me.

Topic Backlog
Decision Log Review	All	Review decisions that are in progress. Can any of them be accepted? rejected?
Translation Subgroup	All	Since we're having trouble finding volunteers for a subgroup, maybe we can make progress during a dedicated discussion session?
Communicating Breaking Changes	All	Currently there is a PoC, developed by @Maccabee Levine, of a utility to catalog Github PRs that have been labeled with the "breaking change" label. We would like to get developer feedback on the feasibility of this label being used more often, and the usefulness of this utility.
Officially Supported Technologies - Upkeep	All	Previous Notes: A workflow for these pages. When do they transition from one state to another. Do we even need statuses at all ? Stripes architecture group has some questions about the Poppy release. Zak: A handshake between developers, dev ops and the TC. Who makes that decision and how do we pass along that knowledge ? E.g. changes in Nodes and in the UI boxes. How to communicate this ? We have a large number of teams, all have to be aware of it. TC should be alerted that changes are happening. We have a couple of dedicated channels for that. Most dev ops have subscribed to these channels. How can dev ops folk raise issues to the next level of community awareness ? There hasn't been a specific piece of TC to move that along. Craig: There is a fourth group, "Capacity Planning" or "Release Planning". Slack is the de facto communication channel. There are no objections to using Slack. An example is the Java 17 RFC. Craig: The TC gets it on the agenda and we will discuss it. The TC gets the final say. Marc Johnson: We shouldn’t use the DevOps Channel. The dev ops folks have made it clear that it should only be used for support requests made to them. Jakub: Our responsibility is to avoid piling up technical debt. Marc: Some set of people have to actually make the call. Who lowers the chequered flag ? Craig: It needs to ultimately come to the TC at least for awareness. There is a missing piece. Capacity Planning needs to provide input here. Marc: Stakeholders / Capacity Planning could make that decision. Who makes the decision ? Is it the government or is it some parts of the body ? Marc: the developers community, the dev ops community and sys ops are involved. For example the Spring Framework discussion or the Java 17 discussion. But it was completely separate to the TC decision. It is a coordination and communication effort. Marc: Maybe the TC needs to let go that they are the decision makers so that they be a moderating group. Jakub: I agree with Marc. But we are not a system operating group. Dependency management should be in the responsibility of Release management. There are structures in the project for that. Jason Root: I agree with Jakub and with Marc also. Policies should drive operational/release/support aspects of Folio. Jason Root: If the idea of “support” is that frameworks are supported, then of course the project should meet that. Marc Johnson Some group needs to inform OleksAii when a relevant policy event occurs. These documents effectively ARE the manifestation of the policy. Craig: This is a topic for the next Monday session. Craig to see if Oleksii Petrenko could join us to discuss the process for updating the officially supported technologies lists.
Dev Documentation Visibility	All	Possible topic/activity for a Wednesday session: Discuss/brainstorm: Ideas for the type of developer-facing documentation we think would be most helpful for new developers How we might bring existing documentation up to date and ensure it's consistent etc.
API linting within our backend modules	All	https://folio-project.slack.com/archives/CAQ7L02PP/p1713343461518409 Hello team, I would like to discuss API linting within our backend modules. Some time ago, we transitioned our linting process from Jenkins to GitHub Actions as outlined in https://folio-org.atlassian.net/browse/FOLIO-3678. I am assuming that this move was done via some technical council decision. Please correct me if I'm wrong. In my observations, I've found two problems: Schema linting does not occur if the schemas are in YAML format. There are issues with resolving some deeper references during API linting. Although I'm unsure about how to improve the existing linting implementations within Folio, I propose to consider an open-source solution that handles OpenAPI linting effectively and allows us to define custom rules. For your reference: https://stoplight.io/open-source/spectral A test of this solution can be found in this PR: https://github.com/folio-org/mod-search/pull/567. The same PR also provides an example of custom rule definition: https://github.com/folio-org/mod-search/pull/567/files#diff-d5da7cb43c444434994b76f3b04aa6e702c09e938de09dbc09d72569d611d9ab.Also, by employing 'Spectral', I discovered AsyncAPI (https://www.asyncapi.com/en), an API design tool similar to OpenAPI but for asynchronous interactions. I suggest that we consider using AsyncAPI in FOLIO to generate documentation for Kafka interactions.
PR Templates	All	https://folio-project.slack.com/archives/CAQ7L02PP/p1713445649504769 Hello team, Small request to consider. Regarding pr templates. From my perspective, pr template is not good idea. Even the biggest open source projects that are contributed by many people don't have any pr template. Currently what we have for acq modules https://github.com/folio-org/mod-orders-storage/blob/master/PULL_REQUEST_TEMPLATE.md These pr template is inconsistent in different teams. What I suggest is that, pr template shouldn't be any instructions, because most developer who are creating pr have already understand the rules. If we put just two section into template, it will encourage developers to write more about their work and that lead to knowledge sharing among developers.
Proposed Mod Kafka	All	https://folio-project.slack.com/archives/CAQ7L02PP/p1714471592534689 Mike Taylor Proposal. If and only if a FOLIO instance is running Kafka, it should insert and enable a module called mod-kafka, which consists entirely of a module descriptor that says it provides the interface kafka. The purpose is so that other modules can use the standard <IfInterface> and similar tools to determine whether they should attempt Kafka operations. Rationale: the FOLIO ILS depends absolutely on Kafka, but other uses of the platform will not. One such example: a dev platform that includes only mod-users, used as a source of change events for Metadb.