2026-02-11 Documentation Working Group Agenda/Meeting Notes

Zoom Meeting Info

usually the second Wednesday of the month, 09am -10am EST / 15-16 CET / Time Zone Converter

https://openlibraryfoundation.zoom.us/j/89637604553

Meeting ID: 896 3760 4553
Passcode: FOLIO Meetings with Zoom

Attendees: @Ludwig Liebl @Laurence Mini @Molly Driscoll @Ben Taylor @Lola Estelle @Stefan Dombek @Aaron Neslin @Martina Tumulla @Julia Schauner @Alissa Hafele

Meeting recording: https://recordings.openlibraryfoundation.org/folio/documentation-working-group/2026-02-11T08:20/

Item	Who	Notes

Item	Who	Notes
Housekeeping	Ludwig	Note taker for today: Lola Estelle Next meeting is on March 11th at 9am EST / 14 CET (EST is the Master-Time, US: Daylight saving time - Europe: last sunday of march) Note taker for next meeting: Laurence Mini
We have a guest	Ludwig	Ludwig took the Position of docWG’s convener when Katharina left BSZ. BSZ has a new employee in the Folio Project, Julia Schauner, who is interested in taking over the convener role soon. Welcome Julia!
collaboration with POs in the writing process	Ludwig	We had a fruitful discussion with POs in last month’s meeting: 2025-12-10 Documentation Working Group Agenda/Meeting Notes “doc_needed” label for Jira tickets is in production. To find tickets with this label in Jira: Search term: JQL labels = doc_needed ORDER BY created DESC URL: `https://folio-org.atlassian.net/issues/?jql=labels%20%3D%20%22doc_needed%22` Khalilah previously noted that sprint demos are posted to OLF YouTube channel https://www.youtube.com/watch?v=g92PEpzaVIA&list=PLMocoPoiGkwcy6A2Da61MihlfJnXnZ4x0 and POs would love the Documentation Working Group to provide feedback.
Trillium release		The “Timeline” section (Trillium (R1 2026) \| Timeline ) of the release notes (Trillium (R1 2026) ) projects a public release date of May 29 It also projects that: Modules will be finalized April 17 Trillium bugfest will be April 27 - May 15 The most recent changes can be seen in Snapshot – this does not reflect a specific release, but we know something is in Trillium if we can find it there. Trillium R1 2026 Notes on functionality is a good resource to see what is coming.
Trillium branch of documentation	Discussion with writers	We discussed when the Trillium branch should be created in https://github.com/folio-org/docs The earlier it is created, the longer documentation fixes need to be applied to two branches (Trillium and also back-ported/cherry-picked to Sunflower), resulting in more work. This is because we maintain documentation for the current and previous release, so if something in Sunflower documentation needs a correction, we would have to make the correction in both the Sunflower branch and in the Trillium branch. We agreed that changes should be done in the Trillium branch of documentation around April 28. So, we determined that it will be good to open the branch on April 24. @Ludwig Liebl will request this from Julian. => After the meeting: Julian is going to open the Trillium branch end of April.
BACKLOG		We did not discuss these backlog items today: Topic documentation archive + navigation in the different releases still open: first idea: use flower symbols from the releases on the top open Contact to Julian concerning Docsy Upgrade still ongoing: 1st step update search engine, then theme Finding a new place for "Install FOLIO", e.g. in GitHub open