2025-11-12 Documentation Working Group Agenda/Meeting Notes

Zoom Meeting Info

usually the second Wednesday of the month, 09am -10am EST / 15-16 CET / Time Zone Converter

https://openlibraryfoundation.zoom.us/j/89637604553

Meeting ID: 896 3760 4553
Passcode: FOLIO Meetings with Zoom

Attendees: @Aaron Neslin @Stefan Dombek @Ludwig Liebl @Emily Semenoff @Laurence Mini @Emma Raub @Molly Driscoll @Eliana Lima @Wilhelmina Randtke @Martina Tumulla @Christine Tobias @Amanda Ros @Ben Taylor @Lisa Lorenzo @Lola Estelle

Item	Who	Notes

Item	Who	Notes
Housekeeping	Ludwig	Note taker for today: Lola Next meeting is on December 10th at 9am EST / 15 CET Note takers for next meeting: Suzanne Gill Laurence is leaving his position but will continue working with Doc WG. We appreciate you, Laurence!
Opportunities for collaboration with POs in the writing process	Molly	Background: Overall aim of this work to standardise the process A subject column (e.g. Claiming) was added to the original Google doc planning document Decided in meeting to add another Google doc to form a ‘wishlist’, which could then be shared with POs (or just the lead PO?) before the December meeting. This wishlist was discussed and edited in real time. Today’s discussion: Collaboration Between Documentation Working Group & POs To share with POs: https://docs.google.com/document/d/1UCbtbu7Yy1YauErpHsRZlYhx6l51LLj2C4Y30NYmISc/edit?tab=t.0#heading=h.y13xhqabt3yr Ludwig will share this with to Khalilah to see what we have brainstormed before we ask her to meet with us. Do the POs have wishlist items about the documentation? We'd like to this to be a two-way street – what do POs need? What are their concerns? What feedback do they have for us regarding staying aware of changes in FOLIO that require updated documentation? We suggest a label that can be applied to JIRAs that will require updates to the documentation. There is already a label called doc_needed that could be used. Would the POs agree to use a label like this? Internal planning document: https://docs.google.com/document/d/1CjZMaW4XEqPjHwM7RK0f8fwr8lKe8rUU9zekOvs3rCI/edit?tab=t.0#heading=h.y13xhqabt3yr To Do’s: Ludwig will present our ideas to Khalilah.
Additional Topics for Acquisitions	Susanne	Add a “Additional Topics” section for Acquisitions with little Documentations for creating EDIFACT Import profiles for creating integration details for a vendor for FYRO Today’s discussion: Suzanne talked with Joe from Spokane Public Library, and they agreed that additional documentation on these topics would be helpful. Molly and Suzanne intend to collaborate on this. Suzanne is our EDIFACT expert!
Trillium		Release date is still to be determined – projected March 2026 Release notes don't have a date: Trillium (R1 2026)
BACKLOG		We did not discuss these backlog items today: Topic documentation archive + navigation in the different releases still open: first idea: use flower symbols from the releases on the top open Contact to Julian concerning Docsy Upgrade still ongoing: 1st step update search engine, then theme Finding a new place for "Install FOLIO", e.g. in GitHub open