2025-07-09 Documentation Working Group Agenda/Meeting Notes

Housekeeping

Katharina

note taker for today: Emily Semenoff
Next meeting is on August 13th at 9am EST / 15 CET

note taker for next meeting: Christine Tobias

Announcements

All

None today.

New writers?

Ludwig

• Last protocol: “Christine is retiring at the end of the summer (September 5). She will ask the User Mgt SIG and the BELA WG for volunteers to take on her documentation sections for Trillium and subsequent releases.” → Christine’s update:

  • I’ve posted messages to the BELA WG and the UM SIG. No responses.

  • I’ve heard from Craig McNally, the Technical PO for Eureka. He is interested in knowing more about the DOC WG’s involvement in Eureka-related documentation (in both FOLIO Docs and the Wiki). I explained our process/charge and invited him to attend the July 9 meeting.

  • Perhaps we should post a wider call for writers for my sections in the FOLIO General channel? Or FOLIO Implementers? Or another appropriate channel?

    • Might be worth putting into the Implementers channel.

• Open areas:
  Home/About
  Getting Started
  Platform Essentials > Locations
  Platform Essentials > Permissions
  -> Can someone take over?

  • Laurence will look over Home/About and Getting Started

  • Aaron will take over Platform Essentials > Locations, Permissions

  • Still need someone to take over for Christine

New App:
Linked Data Editor (Beta) in Sunflower
Linked Open Data (SIG)

Martina

Writer for Linked Data Editor: Doug Loynes

• Doug will start writing documentation with Trillium

• Where should the Linked Data app be located in the table of contents?

  • Interacts with Instance record

  • Suggestion to put in Metadata Management

    • In between Inventory and MARC Authority?

    • Ludwig will determine who is responsible for adding to table of contents

    • Sort entries left menu documentation in GitHubPreview

Data Import in the docs

Ludwig

(Alissa)

Last protocol:

Data Import is branching out into its own SIG. Data Import is a subsection of Metadata Management (Cataloging). Should we move the Data Import section of the docs to top level since it’s cross-functional (Inventory, Orders)? The group supports moving Data Import to a top level section; Alissa will ask the Data Import group how to approach the placement of the documentation in the Table of Contents.

→ Update? Alissa spoke to the Data Import Group on 6/4 and they support moving Data Import to a top level section, between MM and Lists. The group asked about Data Export but agreed it could stay where it is until/if the functionality expands.

DUE DATES

Trillium

Trillium is planned for November 10th 2025 (bug fest October 3rd - 24th)

Documentation deadline as ever 1 week before: November 3rd

BACKLOG

• Topic documentation archive + navigation in the different releases still open: first idea: use flower symbols from the releases on the top open

• Contact to Julian concerning Docsy Upgrade still ongoing: 1st step update search engine, then theme

• Finding a new place for "Install FOLIO", e.g. in GitHub open