2022-08-18 Reporting SIG Meeting notes

Date

18 Aug 2022

Attendees

Present?	Name	Organization	Present?	Name	Organization
	Arthur Aguilera	University of Colorado, Boulder	x	Linda Miller	Cornell University
	Sharon Beltaine	Cornell University		Nassib Nassar	Index Data
	Erin Block	University of Colorado, Boulder	x	Elena O'Malley	Emerson
	Nancy Bolduc	Cornell University		Tod Olson	University of Chicago
x	Shannon Burke	Texas A&M
	Suzette Caneda	Stanford University	x	Jean Pajerek	Cornell University
	Lloyd Chittenden	Marmot		Michael Patrick	The University of Alabama
	Tim Dannay	Mount Holyoke College		Eric Pennington	Texas A&M
	Axel Doerrer	University Mainz		Scott Perry	University of Chicago
	Shelley Doljack	Stanford University	x	Natalya Pikulik	Cornell University
	Stefan Dombek	Leipzig University		Vandana Shah	Cornell University
	Jennifer Eustis	U. Massachusetts Amherst / Five College	x	Linnea Shieh	Stanford University
x	Alissa Hafele	Stanford University		Clare Spitzer	Stanford University
x	Jeanette Kalchik	Stanford University		Amelia Sutton	U. Massachusetts
	Kevin Kishimoto	Stanford University		Simona Tabacaru	Texas A&M
	Ingolf Kuss	hbz		Huey-Ning Tan	Stanford University
	Joanne Leary	Cornell University		Vitus Tang	Stanford University
	Eliana Lima	Fenway Library Organization	x	Irina Trapido	Stanford University
x	Alexander Lao	Stanford University		Kevin Walker	The University of Alabama
	Eric Luhrs	Lehigh University	x	Angela Zoss	Duke University

Discussion Items

Item	Who	Notes
Attendance & Notes	Angela	Attendance & Notes Today's attendance-taker: Linda (or substitute) Today's note-takers: Team Leads for project updates
Announcements / Reminders	Angela	Reporting Documentation Subgroup needs new leader The documentation team needs a new leader. This is generally one meeting a month with the FOLIO-wide Documentation Working Group, plus additional time coordinating with the Reporting SIG subgroup members. (The documentation is at a relatively stable state now, with minor updates needed for each new FOLIO release.) Also subteam meetings every other week. Documentation is written to conform to the Google Developer Style Guide. No need to have extensive experience with the SIG or the FOLIO reporting systems at this time! This is a great way to learn about everything! Please reach out to Axel Dörrer or Sharon Beltaine if you might be interested. Updates to Reporting SIG Wiki Query development subteam meeting information Notable meeting recordings WOLFCon 2022 Aug 31-Sep 2; Hamburg, Germany Registration Open Virtual attendance: $15 Current planned sessions Two reporting-related sessions: Introduction to the Library Data Platform (Nassib) Reporting Lessons from Implementers How to find our latest recordings Recording details available on our Reporting SIG Meetings and Notes page and Query Development Meetings page (Always) Recruiting New Query Developers The Reporting SIG is always on the look-out for new query developers. Please let us know if you are interested in doing query development or if there are others at your institution who might be a good fit.
Updates and Query Demonstrations from Various Reporting Related Groups and Efforts	Community & Coordination, Reporting Subgroup Leads	Project updates Reporting development is using small subgroups to address priorities and complete work on report queries. Each week, these groups will share reports/queries with the Reporting SIG. Reporting development team leads are encouraged to enter a summary of their work group activities below. RA/UM Working Group Meetings have become more of a lab session, working through specific problems Angela has been attending RA SIG meetings to open the lines of communication, now once a month Contact Angela if you would like to join these meetings; second Wednesdays at 1pm Eastern Context Meeting notes: https://docs.google.com/document/d/1UnzG64tl917LOH2FtWhCEPlSOsnJWKL-0eu88Ouo1DU/edit Current status of RA/UM issues: https://github.com/folio-org/folio-analytics/issues?q=is%3Aissue+is%3Aopen+RA%2FUM Status of LDP → Metadb querying porting: https://docs.google.com/spreadsheets/d/1efLc6QMJyGuXyQM26pZbti-B6wFhJuZt7s7FJbhdXYo/edit#gid=0 MM Working Group Meetings are 1st Tuesday of the month, 12-1pm ET via zoom using the usual FOLIO password. Our lab sessions are open to everyone. Please bring your questions, examples, and comments about reporting and metadata. We are still looking for reviewers. Please contact MM reports working group. We have completed pull requests for all but 1 derived table for metadb. ERM Working Group ERM Prototype and Query Development Status folio-analytics version 1.5: add comments to columns in all derived tables We will revise the directory structure for report queries within erm on GitHub (metadb) to be consistent with the repository rules. eUsage Goal: a derived table. The development requires time and expertise from SME. We're going to take it in phases: Get test data and enter it into our test environment. started Analyze data structure. Invite SME and have data explained. Creation of derived tables Topics for the future Open Access Documentation / tutorials / lab sessions There are slides. They will merged and improved. We would like one presentation for beginners (onboarding). This slides will uploaded into the directory for all presentations. In planning: In addition to the documentation, tutorials will be created. Group transformation: In addition to the specific developments, meetings will have become more of a lab session, working through specific problems. Meetings are bi-weekly on tuesdays 11am ET alternating with RM Working Group Next meeting will be at 23th, Aug together with RM in one meeting Contact Stefan Dombek if you would like to get a calendar invitation RM Working Group group is working on RM-related derived tables for Metadb see RM Derived Tables to Convert from LDP to Metadb for latest query development updates, see RM Prototype and Query Development Status Meetings are biweekly on Tuesdays 11am-noon ET; contact Sharon Beltaine if you would like a calendar invitation Meeting Recordings are here: FOLIO ERM-RM Report Dev Teams Next meeting is Tuesday, June 28 11am-noon ET Reporting SIG Documentation Subgroup Honeysuckle documentation is live on https://docs.folio.org/docs/ Iris documentation is in progress, due December 15 Additional Context The Reporting SIG has representation on the Documentation Working Group, which is building end-user documentation for https://docs.folio.org/docs/ (mostly linking to existing documentation over on GitHub) External Statistics Working Group no updates currently new organizational/tracking scheme for JIRA, with pointers to queries in folio-analytics repository New organizational structure for External Statistics reports external statistics reports (e.g., ACRL) typically require running queries from different functional reporting areas these reports will be captured in JIRA under one UXPROD-XXXX report cluster issue, then the descriptions will point to each of the queries required to run them on the folio-analytics repository institutions will need to rank each of these 8 new UXPROD-XXXX report cluster issues each reporting development team will take responsibility for the queries in their area for the external statistics clusters Product Council For all recent work on FOLIO Reporting SQL development: https://github.com/folio-org/folio-analytics/commits/main
Topics for Future Meetings	All	How to deal with External Stats reports? maybe subteam leads check in about that probably wait until after Metadb conversion is more complete ask for presenters: hosting experiences from implementers Annual Reporting Goals (in progress) Support the transition from LDP to Metadb (e.g., update derived table and report queries, update documentation, outreach, new training) (ready to start) Developing training/onboarding for new SIG members/report users (esp. FOLIO-specific data model and transformation stuff) (in progress) Develop a FOLIO Reporting Vision and Strategy secondary goal: come up with language that can be used to explain to our institutions the importance of the work and of devoting resources Improve communication between SIG and developers of apps so we hear about data model changes in advance continued advocacy on part of the SIG to governance groups (ready to start) Review JIRA issues, clean up, revisit strategy for JIRA Additional data model training Regular review of Milestones Review and update Topics for Future Reporting SIG Meetings

A test Action Item (Ingolf)