2017-07-14 Meeting notes

Minute taker

@william.verner

5 min

Update from last week's codex workshop

@Kristen Wilson and other attendees

Kristin Wilson indicated that the workshop was successful. She noted that the notes from the workshop are posted on the WIKI and that the most useful things to look at are the presentations

• Vince presented on data model & architecture

• Kathryn presented on the metadata elements. This is the first time we’ve seen a list of metadata elements that we’ll see on Codex record. Lots of discussion around this.

• Wireframes presented by Cate – similar to those we’ve seen. Saw new ones drilling deeper down. Filip asked about universal search (Google-style) vs. search of collection. What kind of searches would we want?

It’s been decided that going forward CODEX discussions will be held Thursdays at noon eastern during Metadata Management meeting time. No CODEX discussions at RM meeting moving forward.

30 min

Demo of new prototypes for workflows and to-dos

@Filip Jakobsen

Filip needs more time on workflow prototype, so this presentation was postponed & the bulk of the meeting will be given over to the demo from Stacks. We will return to the discussion of the workflow prototype at next week's meeting.

50 min

Order prototype - review workflow and fields in each step

@Leah Elzinga

Documents from today's meeting:

• Acquisitions Data/Work Flows Work Package

Notes:

Presenting was Leah Elzinga,  Analyst, digital projects manager at Stacks. Leah pointed out that today’s presentation was not a demo of the prototype but a walkthrough of the workflow diagrams, with the goal of evaluating Stacks’ interpretation of the RM Sig’s previous work on workflows. The presentation is broken up into  three sections:

1. Workplan

2. Workflow: a crash course

3. Process walkthrough:

   1. Order physical monographs process - happy path

   2. Providing feedback - focus on individual steps

1.       Workplan

This was an overview of the process leading to the creation of a prototype.

2.       Workflow Diagrams:

The group was instructed on how to read workflow diagrams, followed by a discussion of how to provide feedback on such documents.

• How to provide feedback: RM Sig members access weekly (?) work package delivered to Kristin Martin/Kristen Wilson, who make it available via the Wiki.

Package will contain:

• Workflow steps

• Data/info required for each step

• Contextual notes

SIG members add suggestions to work package as comments. Members should provide feedback by Thursday AM before following SIG meeting.

• Q: Kristen Wilson: You’ll walk us through diagram during the weekly meeting & the we’ll make comments before the following Thursday?

• A: Leah: we may be working on multiple diagrams each week; so we may review previous weeks comments at the meeting, then move onto another workflow.

• Q: AMB: all comments should go into the work package google doc?

• A: Leah: preferably, but feedback mechanism is to be handled by RM SIG administrators.

• A: Kristen Wilson: agreed that comments should stay in googledoc, but we could have a discussion post in addition.

3.       Process Walkthrough:

5 min

Wrap up/next steps

@Kristen Wilson

• Work packages to be published this afternoon.

• SIG to provide feedback by 7/20

• KW – how will Stacks publish the packages?

• Google drive, then email RM leaders to notify SIG