2018-04-20 Meeting notes

May 25, 2018

Date

Apr 20, 2018

Attendees

@Kristin Martin
@Emily Singley (Deactivated)
@Peter McCracken
@Michael Winkler
@Khalilah Gambrell
@Dennis Bridges
@Eric Hartnett
@Kirstin Kemner-Heek
@Kristen Wilson
@Michael W. Bolton
@Ian Ibbotson (Use this one)
@Martina Tumulla
@Sabrina Bayer
Kelsey Brett
@Tim Whisenant
@Bethany Greene (Deactivated)
@Ann-Marie Breaux (Deactivated)
@Nicole Trujillo
@Marc Johnson
@Owen Stephens
Michael Arthur

Item	Who	Notes
Minute taker?	@Bethany Greene (Deactivated)
Announcements/Information WOLFcon schedule update Acquisitions FOLIO Forum: Recording is available	@Kristin Martin	WOLFcon: Schedule still being developed RM workshops on Tuesday, Wednesday, Thursday AM FOLIO meetup on Monday: current FOLIO SIG participants welcome to participate Acquisitions FOLIO Forum: Dennis walked through series of screenshots for different Acquisitions areas Demo of live code that is available now
E-holdings development update	@Khalilah Gambrell	Khalilah provided update on eHoldings development (slides here): Custom titles and custom packages in current development Completed since last update: Sort and Filter Custom Embargo Coverage date Coverage statement Provider Detail Record: search within list of packages (partial) Full Page editing (partial) Right click support Work in progress (complete by May 11): Provider Detail Record: search within list of packages (remaining) Create/Edit Custom Package Create/Edit Custom Title Full Page editing (partial) Mockups of eHoldings UI design updates Knowledge sharing with ERM group Future work (mid May-July): Package Detail Record: search within list of titles Custom title/custom package updates Edit Detail Record Updates View Detail Record Updates Search Results Updates Search Updates Accessibility Updates Integration requirements identified at WOLFcon? Demo of eHoldings app updates: Added sort capabilities Filter/search packages in Provider screen Custom coverage dates eHoldings integration – requirements definition: Work with RM SIG, Acquisitions subgroup, ERM subgroup to define integration requirements
Acquisitions small group update Exchange rate discussion Discuss making payments without creating POs Reveal updated Orders design	@Dennis Bridges @Ann-Marie Breaux (Deactivated)	Acquisitions small group updates: Would it be useful to make a payment against a fund without a PO? Kirsten mentioned free invoice – payment is just connected to vendor/fund – good for customs payments Could have code associated with them so it would be easier to report on these types of payments Having some sort of note or memo field would be useful for describing what the payment was used for – captured in reporting Exchange rate and currency questions from webinar: System will have default currency Currency conversion could happen at two points: when the money becomes available and when you process the invoice Don’t have control over exchange rate – process invoice in ILS and reconciling transaction later on based on the actual exchange rate – ideally, would be able to adjust original to reflect reality Being able to have default exchange rate but being able to manually edit that before you send it off to university for payment Being able to do some sort of reconciliation to the original invoice after payment Update to orders design: Hierarchy of POs – POLs within POs

Action items