2018-04-20 Meeting notes

Minute taker?

@Bethany Greene (Deactivated)

Announcements/Information

WOLFcon schedule update

Acquisitions FOLIO Forum: Recording is available

@Kristin Martin

WOLFcon:

Acquisitions FOLIO Forum:

E-holdings development update

@Khalilah Gambrell

 Khalilah provided update on eHoldings development (slides here):

Demo of eHoldings app updates:

eHoldings integration – requirements definition:

Acquisitions small group update

• Exchange rate discussion

• Discuss making payments without creating POs

• Reveal updated Orders design

@Dennis Bridges

@Ann-Marie Breaux (Deactivated)

Acquisitions small group updates:

• Would it be useful to make a payment against a fund without a PO?

  • Kirsten mentioned free invoice – payment is just connected to vendor/fund – good for customs payments

  • Could have code associated with them so it would be easier to report on these types of payments

  • Having some sort of note or memo field would be useful for describing what the payment was used for – captured in reporting

  • Exchange rate and currency questions from webinar:

    • System will have default currency

    • Currency conversion could happen at two points: when the money becomes available and when you process the invoice

    • Don’t have control over exchange rate – process invoice in ILS and reconciling transaction later on based on the actual exchange rate – ideally, would be able to adjust original to reflect reality

    • Being able to have default exchange rate but being able to manually edit that before you send it off to university for payment

    • Being able to do some sort of reconciliation to the original invoice after payment

• Update to orders design:

  • Hierarchy of POs – POLs within POs