Data Export - Trillium - Notes on Functionality
New Features
Locking and Deletion of Data Export Profiles
Profiles can be edited, duplicated, or deleted when they are unlocked. Locking or unlocking a profile requires special authorization. When a profile is locked, only authorized users may edit or unlock it, while other users can view and duplicate it but cannot modify or delete it.
Job profiles can be deleted as long as they are not locked. If a job profile has previously been used for data export, deleting it removes all export files generated with that profile from availability for download. Data export logs retain the profile name with a “(deleted)” suffix for traceability. Deleting a job profile does not remove any associated field mapping profiles.
Field mapping profiles can also be deleted if they are not locked, but only when they are not referenced by any existing (non-deleted) job profiles. If a field mapping profile is in use, users must first remove or replace its references in all associated job profiles before deletion is permitted.
Together, these capabilities ensure that profiles are managed securely, prevent accidental loss of dependent configurations or export history. All profiles that existed before the Trillium release are set as unlocked. All default profiles are locked and cannot be unlocked.
For more information refer to Defining and Using Data Export Profiles
Related JIRA: https://folio-org.atlassian.net/browse/UXPROD-2708
Linked Data export
Data Export now supports exporting linked data in MARC and JSON/BIBFRAME formats based on Inventory search results.
The Default instances export profile exports records in MARC format
The Default linked data export profile exports records in JSON/BIBFRAME format.
Related JIRA: https://folio-org.atlassian.net/browse/UXPROD-4586
Enhancements
Exporting Authority Records Using Authority UUIDs
Librarians can save the UUIDs from an Authority search for later use in Data Export. From the search results Actions menu, the Save authorities UUIDs action downloads a CSV file containing the UUIDs of all returned MARC authority records, without initiating an export job. This file can then be used to create a Data Export job to export the selected authority records in MARC and JSON.
Exporting Authority Records Using CQL
In Trillium, librarians can also save the CQL query from an Authority search for reuse in Data Export. From the Results pane Actions menu, the Save authorities CQL query action downloads the generated query as a .cql file, again without starting an export job. The saved file can be uploaded to Data Export to retrieve and export matching authority records using the Default authority export job profile.
Related JIRAs: