Date

04 Apr 2019

Attendees

Discussion tems

Time	Item	Who	Description	Goals
5min	Housekeeping	Andrea Loigman	Notetaker - Sharon Wiles-Young	Update on Off site storage development work and it is happening, Cate is handling this
30min	Call numbers	Emma Boettcher and Charlotte Whitt	Display inconsistencies (con't from 3/28)	--clear explanation of enumeration, chronology, volume, and year, caption (from Charlotte Whitt) - slide deck: https://docs.google.com/presentation/d/1Z3Ce8BiesdXriZwpcs0hRaIYBUKtEL9G28ItBXPH5eI/edit#slide=id.p Enumeration - v. no.1 descriptive of serial item, Chronology; year, season, month can be expressed as a number as well Enum/Chronolgy- and can have only chronology Map inventory holdings to export holdings to other systems Monographs multi-part item can have year or volume information or both to describe item Implemented enumeration and chronology and Q2 to display concatenate both enumeration and chronology Item record: call number, volume, enumeration and copy Questions: Requests do we display item level data yes from the item record-Call number storage in holdings record - when temporary call number (reserve); do we have temporary location and permanent location for both item and holdings --can temporary and permanent call numbers be edited on both the item and holdings level Call number subgroup : need volunteers to work with Charlotte and Emma–David Bottorff, Susan and Andrea Continued: call number fields (from Charlotte Whitt) - slide deck: https://docs.google.com/presentation/d/152x27epGqEWxSUKSew8pK0lkWxB9ueNtZqFdMJqpARM/edit#slide=id.p --what call number-related fields need to be sorted on in a display like Loans, besides location --to what extent can we concatenate that information in a display both in a sortable list and in a details display (Loan details, individual request, etc.)
25min	Recently returned	Emma Boettcher	Trigger actions	decisions on what triggers the flip from recently returned to available & how that is scheduled Recently returned: switch from recently returned and then shelving lag time then change to available; when does timer start for recently return item at first scan or second scan; concern will the system have to scan for recently returned all day or should it be an overnight batch job- similar functionality for hold shelf expiration Cate will find out about this functionality–concerns about system performance if in "real time" Recently returned timing- what increments hour/less hour–batch job is fine for some institutions–questions about reserves items have different increments for recently returned- no need to hold up development for this feature but we should add a JIRA for this feature to be done at some point Setting for batch job to be done and change status–different lag times for different service points-Use case - check in bindery materials and change to recently returned and bindery materials not shelved and checked in second time maybe a workflow status or location could solve this QUESTION service points or locations to use in lag time for recently returned? Question: do we need a report or in app report to examine recently returned–should be a report for statuses

Time

Item

Who

Description

Goals

5min

Housekeeping

Andrea Loigman

Notetaker - Sharon Wiles-Young

Update on Off site storage development work and it is happening, Cate is handling this

30min

Call numbers

Emma Boettcher and Charlotte Whitt

Display inconsistencies (con't from 3/28)

--clear explanation of enumeration, chronology, volume, and year, caption (from Charlotte Whitt) - slide deck: https://docs.google.com/presentation/d/1Z3Ce8BiesdXriZwpcs0hRaIYBUKtEL9G28ItBXPH5eI/edit#slide=id.p

Enumeration - v. no.1 descriptive of serial item, Chronology; year, season, month can be expressed as a number as well

Enum/Chronolgy- and can have only chronology

Map inventory holdings to export holdings to other systems

Monographs multi-part item can have year or volume information or both to describe item

Implemented enumeration and chronology and Q2 to display concatenate both enumeration and chronology

Item record: call number, volume, enumeration and copy

Questions: Requests do we display item level data yes from the item record-Call number storage in holdings record - when temporary call number (reserve); do we have temporary location and permanent location for both item and holdings --can temporary and permanent call numbers be edited on both the item and holdings level

Call number subgroup : need volunteers to work with Charlotte and Emma–David Bottorff, Susan and Andrea

Continued: call number fields (from Charlotte Whitt) - slide deck: https://docs.google.com/presentation/d/152x27epGqEWxSUKSew8pK0lkWxB9ueNtZqFdMJqpARM/edit#slide=id.p
--what call number-related fields need to be sorted on in a display like Loans, besides location
--to what extent can we concatenate that information in a display both in a sortable list and in a details display (Loan details, individual request, etc.)

25min

Recently returned

Emma Boettcher

Trigger actions

decisions on what triggers the flip from recently returned to available & how that is scheduled

Recently returned: switch from recently returned and then shelving lag time then change to available; when does timer start for recently return item at first scan or second scan; concern will the system have to scan for recently returned all day or should it be an overnight batch job- similar functionality for hold shelf expiration Cate will find out about this functionality–concerns about system performance if in "real time"

Recently returned timing- what increments hour/less hour–batch job is fine for some institutions–questions about reserves items have different increments for recently returned- no need to hold up development for this feature but we should add a JIRA for this feature to be done at some point

Setting for batch job to be done and change status–different lag times for different service points-Use case - check in bindery materials and change to recently returned and bindery materials not shelved and checked in second time maybe a workflow status or location could solve this QUESTION service points or locations to use in lag time for recently returned?

Question: do we need a report or in app report to examine recently returned–should be a report for statuses

Meeting Outcomes

Functional Area	Product Owner	Planned Release (if known)	Decision Reached	Comments
e.g. loans, fees/fines	Name	e.g. Q4 2018, Q1 2019	Clearly stated decision
Loans	Emma Boettcher		Recently returned → available is established relative to the time of scan, not the time of status becoming recently returned	May have to batch this for performance Service point an item was checked in at is key information Future nice-to-have: shelving lag time relative to item location, accounting for process

Attendees

Discussion tems

Meeting Outcomes

Notes

Browser not supported