2025-10-06 Resource Access Meeting Notes

Date: Oct 6, 2025 

Recordings

NOTE: RESOURCE ACCESS SIG USES EITHER ZOOM’S AI NOTES FUNCTIONALITY OR MICROSOFT COPILOT TO PROCESS THE TRANSCRIPT. If you would prefer that we do not use AI any session you attend, we are happy to! Please alert the convener at the start of the meeting.

Find all recordings here: https://recordings.openlibraryfoundation.org/folio/resource-access-sig/ (pw: folio-lsp)

Zoom

https://zoom.us/j/337279319 (pw: folio-lsp)

Attendees

@David Bottorff

@Cornelia Awenius

@Susan Kimball

@Magnus Andersson

@Robert Heaton

@Tobias Gostomsky

@Thomas Trutt

@Erin Weller

@Jana Freytag

@Olga Kalachinskaya

@Anne Ekblad

Discussion Items:

Meeting Notes

Ideas for next WOLFCon

• SIG ribbons

• Table tents with SIGs during the first keynote to find people

• Designate on the agenda that during [X] break the RA SIG will meet in [X] room or corner of lobby

AI-Generated minutes (pardon any errors)
Based on the audio and chat transcripts from the RA SIG meeting on October 6, 2025, the following meeting minutes and analysis have been developed.

📄 Meeting Minutes: October 6, 2025

Discussion Points:

• Upcoming Schedule and Administrative Updates (00:06:21 – 00:09:14)

  • The group confirmed several upcoming cancellations and special sessions. There will be no meeting on Thursday, October 9th, to allow for the Volaris ticket review group's off-week, nor on Monday, October 13th, due to the Indigenous Peoples Day holiday in the United States.

  • The next working session is scheduled for Thursday, October 16th, to continue reviewing the remaining approximately 30 Volaris tickets.

  • On Monday, October 20th, the meeting will focus on barcode wildcard lookups within circulation applications.

  • A new recurring every-other-Thursday meeting dedicated to Fee/Fine updates, led by Thomas Trutt, will kick off on October 23rd. This group aims to translate high-level ideas from WolfCon into actionable technical requirements.

     

• WolfCon Session Takeaways and Community Engagement (00:09:23 – 00:14:28)

  • The "Library of Congress (LC) Lessons Learned" session was highlighted as a major success, with attendees describing the room as "packed" and the presentation as "incredible". LC presented a custom toolkit they developed to bridge gaps in core FOLIO functionality, and there is significant community interest in integrating this toolkit into the standard Bugfest environments.

  • Susan Kimball expressed optimism about new users entering the community as large implementations like Library of Congress and MOBIUS (Missouri) transition into post-implementation phases, potentially freeing up staff bandwidth for SIG participation.

     

• Implementing a Library Directory and Tool Survey (00:14:34 – 00:20:45)

  • The group discussed creating a directory or survey to track which libraries use specific FOLIO apps, discovery layers (like EDS), or external integrations (like Workday or Banner).

  • The goal is to facilitate collaboration; for instance, a library looking to implement "Title-Level Requests" or "Reading Room" features could easily identify and contact another library already using those features.

  • Robert Heaton noted that even libraries with similar setups often have important nuances, such as being hosted by EBSCO versus Index Data, which a directory could clarify.

  • To avoid redundant surveys from multiple SIGs, the group debated elevating this project to the Product Council or Community Council to manage it as a centralized community resource.

     

• Reflections on the RA SIG WolfCon Meeting (00:38:03 – 00:58:13)

  • The in-person RA SIG meeting at WolfCon had low attendance (only four members), though it did attract a grad student and representatives from Missouri.

  • The group debated the value of "working meetings" at conferences versus "informational/recruitment" meetings. [[ David Bottorff (person)]] suggested that informational sessions might be more effective for attracting new members who are already overwhelmed by the conference schedule.

  • For future conferences, the group suggested adding "SIG Ribbons" or flair to name tags to help members find each other during social events, like the "junior high lunch" feel of conference dining halls.

  • Technical improvements for hybrid meetings were discussed, specifically mentioning the "Owls" used in London which improved the visibility and inclusion of remote attendees.

     

✅ Decisions Made:

• Fee/Fine Subgroup: A new recurring meeting for Fee/Fine updates will start on October 23rd.

• Directory Proposal: The group decided to investigate bringing the library directory/survey proposal to the Community Council to ensure it is handled at a high level and reaches the entire community.

   

📄 Action Items and Follow-up:

• Thomas Trutt: Lead the new Fee/Fine subgroup starting October 23rd and post updates to Slack.

• All Members: Review the WolfCon session recordings, particularly the Library of Congress presentation, via the YouTube playlist.