2025-04-03 Product Council Agenda and Meeting Notes

5 min

Announcements

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https://folio-org.atlassian.net/wiki/x/KgD8Ng : A condenced summary of the DC Summit notes.

WolfCon proposal deadline has been pushed back to April 25th

There is a new convener (Claire Dolan) for the Workflow SIG. She should be added to the slack channel. Aditionally, she should be included in the wiki documentation for SIG updates.

10 min

Eureka early adopters updates

@Jeremy Huff @Charlotte Whitt
GBV, Texas A&M, Index Data

TAMU: We are still working on the EUREKA deployment, and have moved forward in the processes since our last update. We are currently having issues with the Entitlement processes. We will continue our efforts with EUREKA until the platform is deployed on our infrastructure, but since we have not successfully completed the endevour, we are not currently able to endorse EUREKA.

We have been in discussions with he other early adopter organizations and we have all found ourselves in similar situations.

Harry has heard that GBV has had some recent breakthroughs.

10 min

PC elections prep and succession planning

@Alexis Manheim @Caitlin Stewart

Product Council Membership History

Alexis: We have been in discussions about retaining institutional memory through council membership turnover and how we can promote new council volunteers.

Kristin: There has been some talk about end of term coucnil members serving on a nominating comittee. She asked if there has been talk about the disolution of the council model.

Alexis and Caitlyn: There was no talk about this, but instead the possibility of there being pemrinent staff to work along side the councils.

Alexis: There has been lots of talk about a nominating process. Maybe council members reaching their term can nominate individuals form their organization.

Kirston and Jesse: They have agreed to create some slack comminication to move this idea forward. Kirstin feels that this nomination approach is what she intends to do at her own institution. We should have a plan that promotes more diverse organizational involvement, but the more nominees the better.

Alexis: There was approval for iminent member organization being eligible for nomination to the councils. This occured at the DC summit.

Jesse: Ideally the community would have a nominating comittee with a clear and codified election processes. He has said that he will take this idea to the officers group.

Alexis clarified a question from chat, that self nomination is the stadard practice, so a nominating comittee would be more of a recruiting endevour.

10 min

PC Calendar

@Jesse Koennecke

We have all been added to the current version of the Google Calendar: https://calendar.google.com/calendar/u/0?cid=Y19hZmNhNWYwOWZkMjNiNzQ2MjhjODgxZjNlNWE0MDM3NjFlYTFhY2MxYTk1NmYwMGE2OWEzMTBjNmMyZGVhNjVhQGdyb3VwLmNhbGVuZGFyLmdvb2dsZS5jb20

There is a calendar attatched to the FOLIO Manager google account (Jesse is serving as the FOLIO Manager). This calendar is publically available and searchable and it can be added to your own calendar through stadard documented processes. Current council members and chair delegated users will have the ability to add/edit events on this calendar.

This spreadsheet: can be used to track those who should have add/edit access.

This is not intended to replace other scheduling people are doing to get their PC work done. There is an ability to add holidays into the calendar, which could allow us to avoid scheduling for the PC on top of holidays in countries for which the PC has a lot of membership.

Alexis shared that there is a spreadsheet of events that she will share with Jesse. ( )

Kristin has volunteered to add SIG deadlines. It is her hope that this calendar can be used during planning to be aware of upcoming events or deadlines. Anouncment dates could be another benefit to us.

Jesse mentioned that we might be able to achieve some sort of integration between this calendar and the wiki.

Jeremy shared that standing agenda items dealing with the calendar are good way to cultivate council.

20 min

WOLFCon presentations

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Jeremy: a group met to discuss the CDD presentation. We determined that we wanted to prepare a proposed plan for CDD and present that and get feedback at WolfCon. We want to iterate on this plan through a dedicated working group and gaining feedback to the PC.

Alexis: It was decided that the group should work on a vision before hand and get feedback at WolfCon.

Kristin mentions that some poeple need more detailed information for their travel request. We should keep this in mind when providing detail to planned presentations. Jesse confirmed that this is an issue for some people.

Jesse pointed out that there may be less in-person participation from community members travelling from outside the US. Additionally, US travel budgets may not be nailed down.

Kristin thinks that there should be a Roadmap update meeting. Given the large changes that have been occuring, this would be a timely update. Jesse sais that he would be happy to present on this. It would be good to encourage current members of the PC to adopt the care and feeding of the Roadmap. There may be an oportunity to examine the relationship betweent he roadmap and the blueprint, in light of the architectural nature of the ERUKEA changes. Jeremy aggreed to mention the possibility of a join session to the TC.

5 min

Future topics

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