2025-02-06 Product Council Meeting Notes

5 min

Announcements

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Alexis: is there a date for Ramsons

Kristin: She has heard that there is no date

Jessie: We are gathering a planning committee for WolfCon 2025

Jana: She has searching for an alternate convener for the Resource Access SIG and she has found someone. She is no longer the convener but still a member of that SIG.

Alexis: A new convener was also found for the Acquisitions SIG

5 min

Timeline for upcoming elections?

@Alexis Manheim

Product Council Membership History

Alexis: The CC contacted Alexis about getting an early start on elections. She was asked who is cycling off the PC. She updated our documentation. We have 6 seats that are cycling off, and some folks who are reaching their term limit. Of the folks who are not reaching their term limit: will you run again? When have we started this process in the past, and when do we want to get started this year? We have expressed a desire to start earlier.

Kristin: In the past, as the chair, she reached out to people at the end of April beginning of May. She said we had success with a nomination process. Asking for volunteers was less successful then reaching out to people directly.

Alexis: Have we discussed nominating other to run?

Kristin: For those who are cycling off, they can reach out to nominate replacements.

Jeremy: When he cycled off the TC he nominated Kevin Day to replace him, and that seemed to work well.

Alexis: Brooke, Jessie, Kristin and Martina are reaching their term limit. It seems like it would be a good idea for them to nominate others. Are there other things we would like to encourage the community to change about the processes and timing?

Jessie: It was a little late last year.

Charlotte: There are lots of benefits to doing the nominations earlier.

Alexis: let’s move our processes forward a month from when we did it last year.

Jessie: we may want to talk about what roles can be taken by those who are rolling off due to term limits.

Lucy (in chat): Maybe an informal agreement that people with terms ending will still attend for 6 months to a year?

Jeremy: PC members cycling off can be nominated for other councils.

Alexis: The call did not go back last year until May, that is too late. She will report this stuff back to the CC

10 min

Eureka transition updates from early adopters

@Kemner-Heek, Kirstin @Jeremy Huff @Charlotte Whitt

Council Chairs meeting notes: 2025-02-03 Tri-Council Chairs Meeting Notes

Alexis: The council chairs had a meeting this week. All three councils have approved the timeline, and the CC liked our language that the requirements in the timeline document needed to be met in order to release at Sunflower. The council chairs wanted to know how this was going to be tracked. A spread sheet was created, and commitment to tracking was made. There is an early adopter meeting, and updates are given there regularly.

Kirstin: There has not been a lot of progress in the last week. Terraform was explored as a technology, but they have decided to pivot to a new technology.

Peter: He recalls the same details from the early adopters meeting as well. ID is in much the same place. The has been some sick leave in their staff, but they understand the path moving forward. Its time not a lack of understanding.

Jeremy: We have decided to preference helm over terraform. We have made a lot of progress on things over the last week, but there is a lot of low hanging fruit at the front side of the project.

35 min

Discovery Integration Subgroup transition to SIG

@Nicole Trujillo @Marie Widigson

Nicole: After doing a survey on discovery integration with FOLIO, a sub group was created under system operations to further explore this topic. They meet by weekly, and do keep meeting notes. As they have been meeting, and even putting together WolfCon presentation, they have been trying to think of how FOLIO can be developed to better integrate with discovery solutions. Do improvements need to take place in the discovery tool, or in the FOLIO APIs that are exposed to the discovery layer. They feel that being a SIG will help them better advocate for development within FOLIO that will allow for better integration with discovery solutions.

Jeremy: A SIG for discovery integration is a great idea. Is VUFind the main focus of the group, or are other discovery solutions represented?

Tammy Wolf: She works at EBSCO and EDS is also represented by this group.

Damien: Black light is another discovery solution that is represented by the group.

Alexis: She agrees that this is a good idea. How will things change if the group transitions from a Sub Group to a SIG.

Nicole: They are looking for advice on this.

Kristin: She was thinking about the Jira ticket that was shared, and that it appears orphaned, so maybe as a SIG level they will better be able to advocate for these sorts of issues.

Charlotte: Said that she would be willing to help the SIG with learning PO processes.

Alexis: Having a PO can work across multiple apps in collaboration with other POs could work.

Nicole: How do we get a PO?

Jeremy: You need a person who is willing to do it, and we need to decide if we want a cross app feature set represented by a PO. He suggests Discovery Integration Product Owner as a possible title.

Kristin: Do we have a position description for what is needed? Would it be helpful to reach out to Kalilah.

Nicole: Maybe the first order of business for the new SIG would be to find a PO.

Alexis: We have a new prioritization process, and the PC can assign a liaison to the new SIG and help them interface with this process. This sounds great, she is unsure what official measures need to take place.

Jeremy: When do we want to appoint a liaison?

Alexis: She will put a call for volunteers for this into slack.

Kristin: We have quarterly meetings with the SIGs, and the next one is next week. It might be good to be there to be introduced with the other SIG conveners.

Alexis: Nicole will be added to the SIG convener slack channel

5 min

Future topics

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Alexis: The OA sig is on the calendar for April.

SIG conveners next week.

We will be discussing our goals for the year.

One goal for trying to raise the profile of certain community priorities is a topic we should discuss.

We can talk about getting the google calendar sorted out.

Jessie: he has created a calendar, but has not finished exploring its functionality.

Alexis: we will put this on the schedule for the 20th.