Agenda Setting Process

Anyone may propose topics for PC meetings by:

• Posting to the PC Slack Channel (https://folio-project.slack.com/archives/CTYQZ7PF1)
• Getting in touch with any member or members of the PC: https://folio-org.atlassian.net/wiki/display/PC/FOLIO+Product+Council – It will be that member’s responsibility to raise the topic with the rest of PC
• Suggesting the topic during a PC meeting – The PC will reserve time (10-15 minutes) at the end of each meeting for agenda idea generation. These topics will not be discussed at the meeting, but will be collected to the wiki. Individuals are encouraged to share via chat as well as voice.

Agenda Planning Meeting

The Tuesday prior to the meeting, PC members and TC/CC liaisons will share an agenda planning meeting as needed. The schedule will be at 10:00-10:30 AM ET (moving to 9:30 ET after Roadmap concludes). Purpose of the meeting:

• Determine priorities for agenda items requiring PC attention
• Determine the goals of a conversation:
• Informational?
• Will a decision be required?
• Will a small group need to be charged?
• In some cases, members of the PC may want to discuss a topic with interested individuals before including the topic on a PC meeting.  This is typically done to ensure that there will be enough information available for PC to act upon. 
• Determine who should facilitate conversation. Encourage rotation of PC members facilitate different topics of conversation

Following the Tuesday meeting, the PC Chairs or a designee will post an agenda for each PC meeting to the FOLIO wiki here:  https://folio-org.atlassian.net/wiki/display/PC/Product+Council+Agenda+and+Minutes.  

PC will review and approve the agenda at the beginning of the weekly meeting.

Recurring Topics

SIG Convener and Documentation Updates - 2nd Thursday of the Month

• SIG Conveners or a designee should provide a short written narrative of their SIG’s activities in a Google Document (template will be provided the week prior)
  
• Key Activities
• Issues the PC needs to know about or potentially take action on

Community Council, Technical Council, Product Owners, Capacity Planning - 4th Thursday of the Month

Other regular updates:

• BugFest and quality control
• Release schedules