Agenda Setting Process

Anyone may propose topics for PC meetings by:

Agenda Planning Meeting

The Tuesday prior to the meeting, PC members and TC/CC liaisons will share an agenda planning meeting as needed. The schedule will be at 10:00-10:30 AM ET (moving to 9:30 ET after Roadmap concludes). Purpose of the meeting:

  • Determine priorities for agenda items requiring PC attention
  • Determine the goals of a conversation:
    • Informational?
    • Will a decision be required?
    • Will a small group need to be charged?
  • In some cases, members of the PC may want to discuss a topic with interested individuals before including the topic on a PC meeting.  This is typically done to ensure that there will be enough information available for PC to act upon. 
  • Determine who should facilitate conversation. Encourage rotation of PC members facilitate different topics of conversation

Following the Tuesday meeting, the PC Chairs or a designee will post an agenda for each PC meeting to the FOLIO wiki here:  https://folio-org.atlassian.net/wiki/display/PC/Product+Council+Agenda+and+Minutes.  

PC will review and approve the agenda at the beginning of the weekly meeting.

Recurring Topics

SIG Convener and Documentation Updates - 2nd Thursday of the Month

  • SIG Conveners or a designee should provide a short written narrative of their SIG’s activities in a Google Document (template will be provided the week prior)
    • Key Activities
    • Issues the PC needs to know about or potentially take action on

Community Council, Technical Council, Product Owners, Capacity Planning - 4th Thursday of the Month

Other regular updates:

  • BugFest and quality control
  • Release schedules