2024-07-11 Product Council Agenda and Meeting Notes
Date
Jul 11, 2024
Participants
@Alexis Manheim @Jeremy Huff@Jesse Koennecke @Lisa McColl @Martina Schildt @Jennifer Eustis @Owen Stephens @Gang Zhou @Brooks Travis @Caitlin Stewart @Paul Moeller @Kristin Martin @Martina Tumulla @Tod Olson @Peter Murray @Jana Freytag @Christopher Spalding Sarah Kasten @Hkaplanian @Patrick Pace (Unlicensed) @Maura Byrne @Martin Scholz (00:45)
Note taker: @Jennifer Eustis @Martina Schildt
Discussion topics
Time | Item | Presenter | Notes |
---|---|---|---|
15 min | Announcements and introduction of new PC members | All | Call for topics for in person Tri-Council meeting at WOLFCon Introductions
Note takers:
Liaisons
Wiki pages More organization will follow in PC only Slack channel: finding co-chair, liaisons, further note takers |
15 min | Developer Advocate update | @Patrick Pace (Unlicensed) |
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25 min | Acquisitions prioritization pilot | @Martina Schildt | The was a pilot to prioritize issues that might be rolled out to other SIGs. The pilot in the Acquisitions SIG was to test a process for the prioritization of issues raised by the community. The process relies on an Implementers Topic Page where anyone can add their tickets and requirements. These are new requirements that people want to be added as new functionality. There is a person who reviews this and brings it to the SIG to learn about the topic and requirements. Then a Jira issue is created for the requirements. People vote for the issues in JIRA. By the number of votes, the developers and PO know the priority of the community. There is no restriction on the voting. Question: It sounds like a particular library can vote as many times as they have staff. In theory, this can happen. If voting isn’t restricted, could this happen? However, in the feedback, you can see who voted with email addresses. This allows you to see if there are people from the same institution who voted. For this pilot, this didn’t happen. Comment: This process doesn’t determine what gets worked on but it does highlight why a topic is important for a community or SIG. Comment: From experience with library wide efforts, it would take a lot of effort to have everyone vote. Event if you have more than one vote, it could be from staff from different units/areas. Acquisitions SIG Feedback: Everyone said it was a good progress. PO’s noted that the number of votes was low. The ticket with the most votes is only 12 right now. It might be beneficial to advertise this more widely. The group prefers this easy access for voting. The Acquisitions SIG will continue with this process. There might be improvements to the filters. A cheat sheet is being created to help other SIGs. Does this take a lot of work? Would this be a barrier? This didn’t happen in the Acquisitions SIG. This might not be a lot of work. You can scope this. Not every ticket is voted on. Coming up with new things to review should be scheduled. Setting up this page and creating the issues does take work. SIGs can do it this way or differently. We’re using the word vote and vote implies a decision. However we’re taking a survey of the community. In the long term are we creating confusion? Should we use the survey instead of vote? The word comes from JIRA. We should be transparent that that a Jira vote isn’t a final decision. It is there to help the teams prioritize development. Could we adopt a community name for these surveys? We trying to use as much as the existing structure as possible. Can the name in Jira be changed from vote to something else? If we can’t, then we document what a vote means. Do we need to find a new role or look at new roles? The PC can pick this up. In the Workflows SIG, there are 2 convenors. If you look for 2 volunteers, it’s easier than 1. |
5 min | Future topics | All |
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