2026-07-16 Product Council Agenda and Minutes

5 min

Welcome & Announcements

Still looking for a co-chair

The Trillium release notes are now live on http://folio.org : FOLIO’s Trillium Release | FOLIO

5 min

Liaison updates

TC: Security dashboard proposal went to CC; continued configuration management discussion.

RMS: Khalilah presented the new sprint schedule for their dev teams. They will be working on a quarterly schedule for EBSCO only teams. They would like to incorporate more documentation as well. There are also new POs, see Directory of Product Owners by Area of Focus.

1. Team/PO reorganization: Product owner assignments have been updated (not just EBSCO), and the changes are reflected on the wiki page listing POs and their areas of responsibility. Over the coming weeks, POs will (re)join their newly affiliated SIGs to introduce themselves and kick off discussions as needed.

2. Data Import example: Jennifer noted that Khalila introduced herself at the Data Import SIG, explaining that because Data Import covers acquisitions, bib records, and authorities, there are now three POs (one per subject area) instead of one.

3. Quarterly planning cycle: Caitlin asked about documentation on the quarterly cycle EBSCO POs use for tagging/refining features. Hkaplanian said this isn't public yet since planning is still in progress, but it will be published once finalized.

4. JIRA tickets: As teams rebalance responsibilities, people should expect to see JIRA tickets being reassigned to different staff over the next couple of weeks — this is expected and shouldn't be a cause for concern.

CC

Kristin Martin fills the empty spot in CC

• Alissa: Transition CC liaison role to Kristin and take on SIG liaison duties where there are gaps

• Onboarding new members

• The current Co-Chairs continue until next year

• Current translation service was discussed

Housekeeping

10 min

Check:

• https://folio-org.atlassian.net/wiki/x/AwAsdg

• PCE Jira board

• https://folio-org.atlassian.net/wiki/x/koARJQ

Updates on Active Initiatives

10 min

Call for updated priorities

Prioritization Subgroup

10 min

Review outcomes / trends of 2025 priority dashboard

Caitlin Stewart

https://folio-org.atlassian.net/jira/dashboards/13283

Todo: What does the PC want to see on the 2026 Dashboard?

10 min

Plan for Brainstorming Investment Priorities

Caitlin Stewart

Brainstorming board: FOLIO - Product CouncilPreview
PW - folio_pc

Please take about 20 minutes in the next week to add stickies.

Here's our proposed plan:

1. Today share a Miro board where people can put brainstorm investment priorities. I will seed this with some themes from the dashboard and topics that have come up in the PC before

2. In 2 1 week Review / complete brainstorming and organize the stickies into high level buckets; define and kick off prioritization process (we are thinking asynchronous scoring based on a predetermined rubric)

3. In 3 weeks review draft prioritized list, focusing on top 5 (this leaves us a few weeks to refine before WOLFCon. I suspect we might want to engage the SIGs here as well)

The Meeting ended early to give everyone the time to start the task.

New Topics

20 min

Continue the conversation: What guidance can we provide SIGs to improve structure and value?

Everyone

Close

5 min

• Review new decisions and action items

• Flag anything we need to communicate to larger community