2026-05-07 Product Council Agenda and Minutes

5 - 10 min

Welcome & Announcements

• German Holiday (Thursday)

• Submission of WOLFcon Proposals are closed. Will probably send out registrations for the workshop next week. Note there will be separate registrations for workshops and for the regular part of the WOLFcon program.

• Looking for a SIG liaison for the Privacy SIG

• Endorsement of the https://folio-org.atlassian.net/browse/PCE-16 - the PC has voted, but we miss to reflect this in the ticket.

5 min

Liaison updates

CC: No meeting last week, next meeting May 11, 2026

TC: Reviewing proposal for more consistent approach to deployment configuration, e.g. configuring memory resources, environment variables, etc. Currently information configuration for a module is spread across many files in an inconsistent manner.

RMS (4/27/2026): The PC’s endorsement process was discussed. Further Jennifer Eustis mentioned that the Bugfest kick off meeting was yesterday, and is recorded if you want

Housekeeping

5 min

New PC Member Delegates

All

Good idea to look around for potential delegates, and encourage FOLIO members to sign up for the election and join the PC.

Jeremy shared the link to https://folio-org.atlassian.net/wiki/spaces/PC/pages/220037121

Updates on Active Initiatives

5 min

Working Groups Updates

@Jeremy Huff

CDD Working Group: Draft of Minimally Viable DIP Proposal

The document is now ready to be reviewed by the PC, and the working group will then present the document on 5/21/2026. Feedback from the PC by that date.

New Topics

10 - 15 min

RMS & Communication Subgroup Proposal

@Autumn Faulkner

Autumn Faulkner presented the RMS & Communication Subgroups ideas about consolidating the information on latest releases, notes on functionality, general news. The idea is to reorganize the FOLIO wiki landings page. The working group has reviewed the Product Owner’s functional release notes BETA, and given feedback.

There is alignment around the proposal for changes of the wiki.folio.org page which@Autumn Faulkner presented (link to slidedeck).

Autumn is to talk with the CC, and see if they are onboard with the ideas, and then next step will be to get some UX help from Kimmie Kestner.

The ownership of the folio.org site, which is in a very poorly shape, that falls under the CC.

Autumn suggested that it would be ideal to have a paid position with the responsibility for FOLIO communication; a bit similar as the Developer advocate the community funded a couple of years ago.

15 - 20 min

Findings on Umbrellaleaf review pilot

@Caitlin Stewart All

Caitlin acknowledge that there is quite a bit of confusion right now on prioritisation, CDD, upcoming release monitoring, release communication, and documentation (and possibilities to reuse information).

Findings:

• Timeline

• Document Review

• Asynchronous Voting

• Endorsement Result Communication

• Roles

• Feature Promotion/Communication

What went well with the pilot process on release review/release monitoring:

• interesting to look deeper at the upcoming UXPRODs in scope of Umbrellaleaf

• would be relevant to discuss the findings here in the PC

• it was not that time consuming to quickly get an idea on what topics would be relevant for the PC to engage more in

• Caitlin explained that at LOC they do release monitoring internally, and would find it useful to rely on the PC’s evaluation

• Jeremy mentioned that the asynchronous voting process worked well

What should we change with the pilot process on release review/release monitoring

• Jennifer mentioned that the Metadata Management area is a very large domain, and a big area for the SIG liaison to follow as only one person.

• PCE tickets could have a PC member or someone from the community as ‘helper’ to move the process forward. The TC appoint a ‘review’ for the TCR tickets.

Caitlin will draft a strawman, and Jeremy will contribute too.

Planning

5 min

Newsletter topics

-

10 min

Define agendas for next 2 meetings

• Check Jira board

• Check Calendar

• Seehttps://folio-org.atlassian.net/wiki/x/koARJQ