2026-04-16 Product Council Agenda and Minutes

5 - 10 min

Welcome & Announcements

@Charlotte Whitt @Thomas Trutt

• Support SIG Open house:
  The Support SIG is launching a monthly Community Open House! Starting in May, we’ll hold a drop-in session on the first Monday of each month (10:00–10:30am ET) where anyone can:

  • Ask questions about support processes or tools

  • Check on the status of issues

  • Get help troubleshooting

  • Talk through workflows or best practices

   Upcoming dates: May 4, June 1, July 6, August 3 Join here: https://openlibraryfoundation.zoom.us/j/87394223531?pwd=WnZ1UnFWMEdXVGtvb01OaDMyL3dzZz09 No agenda, just bring your questions — hope to see you there!

• Trillium Release Plan Changes:
  In RMS meeting on monday, Oleksii proposed minor changes to release plan: extra week next week for release of Eureka repos(?); Bugfest testing will start around May 11; new GA date to be June 8; see also RMS update

• Implementors has been working on surveys; Who should send out email to community, PC or CC?
  Current census survey:
  https://folio-org.atlassian.net/wiki/spaces/IMPLEMENTERS/pages/1859289434/Survey+Sample+Email+and+Slack+Messages  

  Purposed messages for survey participation:
  https://folio-org.atlassian.net/wiki/spaces/IMPLEMENTERS/pages/1859289434

  • Jeremy: CC should be asked first

1 min

WOLFCon 2026

Jennifer Eustis

There have been rumors that Wolfcon 2026 may become virtual only.
The planning committee has no plans like that! Wolfcon will be hybrid, pre-conference workshops in-person only.

At this time, we intend to move forward with WOLFcon 2026 as scheduled:

Dates: August 31 – September 3, 2026

Location: Prague, Czech Republic

Venue: Prague University of Economics and Business

University of Economics, Prague, nám. W. Churchilla 4, Prague

Host Institutions:

Prague University of Economics and Business,

National Library of the Czech Republic

5 min

Liaison updates

CC:

• Reports on progress on Eureka:

  • Vince Bareau reported that 90% of EBSCO customers have been moved to Eureka.

  • Stanford also moved to Eureka

  • Early adoptors: TAMU on hold, GBV, Index Data, hbz wait for Multitenant CSP

• Communications:

  • How get more involvement in outreach

  • Use more channels, maybe shift from X to Linkedin

TC:

• Module evaluation: preparing to move from pilot to implementation phase; no timeline yet; plan to evaluate approx. 10 modules per year; prioritization of modules to be evaluated: Christie will provide information later

RMS: Sunflower CSP 6 released 4/9. CSP 7 will be released 5/11. There is a potential 1-2 week delay for Trillium - the goal is to reduce the number of CSPs and defects. Ramsons CSP 9 is still TBD and covers primarily security and important logging improvements.

Housekeeping

2 - 3 min

Feedback on Recorded Demonstration of Functionality

@Jeremy Huff

PC recently reviewed a PCE based on a video recording. Jeremy spoke with Khalilah: POs are in favor of this additinal, asynchonous option for reviewing, ie. handing in a recorded demonstration instead of coming into PC meeting.

2 - 3 min

Encouragement to engage in the review of Umbrella Leaf functionality

@Charlotte Whitt

Charlotte has reached out to POs about PC pilot plans on scanning Umbrellaleaf functionality in three areas (UXPROD issues tagged with MM, UM, ACQ).

Harry: We have an established process, why is this differing? In the new scenario, is PC doing the SIGs' job?

Jeremy: Not replacing the documented process, the PC peeking what is going to come.

Harry: This new process really should not impose more workload in POs.

Jeremy: PC wants to find developments that should go into a PCE

Autumn: PC may already meet capacity limit. Do we need more people on PC to fulfill the PC’s tasks as everyone already has little spare time?

Harry: Agreed.

Jennifer: The new approach is intended to make PC more proactive in evaluating functionality. Having more people on PC may be worth looking at.

Jeremy: More people on PC are a good idea, but in the last elections there were only few candidates.

Updates on Active Initiatives

3 - 5 min

Review Working Groups

@Jeremy Huff

New Topics

10 - 15 min

Review: https://folio-org.atlassian.net/browse/PCE-16

@rtiwary @Steve Ellis

New module RTAC Cache:

• planned to be released with Trillium

• current approach: compute RTAC information as it is requested

  • for large OPACs, retrieveing RTAC information may lead to performance issues

• new approach: precompute RTAC information as it changes and cache it

• module rtac cache will supercede old rtac module, but it also introduces new functionality

  • multi-item requests

  • browse (api) and search (api)

5 - 10 min

CDDF working group update

@Jeremy Huff

postponed to next week

Planning

5 min

Newsletter topics

10 min

Define agendas for next 2 meetings

• Check Jira board

• Check Calendar

• Seehttps://folio-org.atlassian.net/wiki/x/koARJQ