2026-03-26 Product Council Agenda and Minutes

5 - 10 min

Welcome & Announcements

@Caitlin Stewart

• Easter Holiday (and FOLIO Calendar Calming) next week, no PC meetings

• Elections are coming up: Recruit for PC, reaching out directly to potential candidates can be useful. Members should think about who at their home institution (or elsewhere) might be a good fit to run for the PC in June.
  Historic PC membership info: https://folio-org.atlassian.net/wiki/spaces/PC/pages/220037121

• Update from GBV (@Kirstin Kemner-Heek , @Martina Schildt) ERM and Serials app history and updates: Started in 2018, GBV, HBZ and Hebis partnered with K-Int to develop, supported with funding and coord ERM SIG. Apps are widely used. Entering new phase – need alignment with new FOLIO platform so initiating a re-engineering. Current contract with K-Int ending on March 31. Launching EU wide tender procedure at the beginning of April. Ensure sustainability going forward and aiming for complete alignment with FOLIO code. Index Data will provide support in the interim with no interruptions.

5 min

Liaison updates

CC: Elections committee for 2026 needs to be setup. Peter Murray and Vanessa French volunteered. Things start up in May.

Stanford migrated to Sunflower on Eureka this weekend. More about it at the next CC meeting.

TC: https://folio-org.atlassian.net/browse/TCR-64

RMS: No meeting this week. Expect to talk about Umbrellaleaf on the meeting Mar 30, 2026

Housekeeping

5 min

Calendar Calming Feedback

@Charlotte Whitt

https://folio-org.atlassian.net/wiki/spaces/PC/pages/1466762192

Three month evaluation period is over and PC needs to decide on next steps. Pros and cons, but overall, consensus was that members are able to be productive during calming week and are refreshed when back. Decision to continue calendar calming and evaluate again and at end of year. Decide if want to continue when the time comes to set up next year's calendar.

Talk of opportunities for improving asynchronous collaboration during off weeks led to a discussion about yesterday’s PCE-15 review via video presentation (needed due to short turnaround time.) In the future, seems like a good idea to share video in advance but ideally have the presenters attend a meeting so we can ask questions. Or post video on open PC channel and ask questions on submission there, but hold vote on the private PC channel. Need to create procedures and document for an asynchronous evaluation process. Ensure that we leave enough time for PC members to talk with colleagues about what is being proposed and be aware of time zone differences when setting deadlines.

Updates on Active Initiatives

10 - 15 min

Sub Group Updates

@Autumn Faulkner

Better Sample Data

• Call for developer contributions

• Has been presented to CC, need to take to TC

• POC was helpful but not enough. Need to demonstrate full process. Call for developers to help finish and deploy the scripts/process and share with institutional stakeholders (ex: Univ risk management.)

RMS/PC Roles, Relations and Communication

• Phase 1 mostly complete (info gathering.) Takeaways: There is no real centralized point of contact, governance, or infrastructure regarding how the FOLIO Community does communication, including around releases. A lot of time is put into existing release notes but not clear how useful they are. Need to get CC involved since communication is their purview. Sunflower press release up on website! Will come back to PC with recommendations about how to address gaps. Presenting to CC on 4/13.

• Slides

New Topics

15 - 20 min

Roles and Process for reviewing Umbrellaleaf features

All

Ran out of time to discuss, so will add to future agenda. Caitlin asked PC members to think about ideas on the process for reviewing scope of upcoming releases during calming week. Ex: ask for videos, come and talk to us about dependencies. Not a small thing to review a release and need to think about process and roles.

Planning

5 min

Newsletter topics

10 min

Define agendas for next 2 meetings

• Check Jira board

• Check Calendar

• Seehttps://folio-org.atlassian.net/wiki/x/koARJQ