2026-02-12 Product Council Agenda and Minutes

5 min

Welcome & Announcements

@Jeremy Huff

https://folio-org.atlassian.net/wiki/x/AYC_Yg

Review for Feb 19, 2026 Discussion on PC endorsement process: Where we are now, and what is missing:

• https://folio-org.atlassian.net/wiki/spaces/PC/pages/4885365

• https://folio-org.atlassian.net/wiki/spaces/TC/pages/1609367553

• https://folio-org.atlassian.net/jira/software/projects/PCE/boards/265

WOLFcon 2026, call for submission is open: Submissions close March 25. Early bird registration ends July 28. Learn more and submit a proposal:

https://ow.ly/yR8h50Ycgyy

5 min

Liaison Updates

@Alexis Manheim @Christie Thomas

CC: Treasurer’s report from Kat Berry: Estimate will be $42K overspent in FY26 but there is money in rainy day fund to cover it. We have two years before this becomes a problem. AWS costs are being kept under goal of $30K per month, but are still an issue.

Presentation on the FOLIO Members Committee draft charge by Mike G., Kirstin K-H, Kristen M. A committee made up of council alums + one active member of the CC (6 or 7 members) to represent and advance the interests of FOLIO Member Organizations.
Requesting feedback on proposed charter. Also proposing formation of a separate Outreach group. https://docs.google.com/document/d/1DMhiteP6tB9at4m7njbQrp7Pp9gTn7DXs6Fc5L-H_yY/edit?tab=t.0#heading=h.5tqb5tdi4h1k

Future topics for CC include Eureka migration progress, Communications Needs / Review, Communications & Outreach SIG, Metrics Group, Membership Value, Membership Levels, Software Marketplace / Software Maintenance strategies

TC:

• Progress updates on pilot review of existing modules

• Draft changes to TC review process to include Eureka permissions

• No focused topic meeting

RMS: No Meeting

Housekeeping

5 min

Discuss newsletter

All

RMS subgroup sees a need for a community newsletter to get info out. Note that the FOLIO website also seems out of date.

Perhaps getting out information is more important than the look of the newsletter. E.g. the P.O.s puts out a lot of info on YouTube.

Organizing communications to the community is under the remit of the CC. @Jeremy Huff will broach the topic with CC.

Updates on Active Initiatives

10 min

Review Subgroups

@Jeremy Huff

Better Sample Data WG update: Original plan was to contribute institutional data and anonymize. Reality is that institutions are not giving go-ahead for this kind of sharing. Will be looking at other options, possibly generating data.

CDD: Can put comments/concerns in draft document.

New Topics

10 min

Community Priorities Dashboard Working Group Update

@Alexis Manheim @Caitlin Stewart

Documentation drafts

Feedback from PO meeting was that the ranking of individual tickets in the CPD is somewhat useful, but doesn’t give insight into what we want to accomplish. Looking for a higher-level priorities so there is context to inform decisions.

We have a SIG-driven list of features on the dashboard. Also looking at higher-level “investment priorities” (roadmap divorced from timeline).

Roadmap/investment priorities is top-down perspective, features are more bottom-up. Need to have both and coordinate.

From Harry: the existing CPD is already having some effect, even if it is not yet obvious. EBSCO POs are actively consulting the dashboard to see where some work can be incorporated into planned work.

Working on documentation around the CPD, including how to make this sustainable:

• Maintenance document proposes a standing role in the PC to be responsible for following up on processes.

• SIG priorities and reporting back

• How to contribute to CPD. Focus on using Jira to help track.

10 min

Integrating Tools Update

@Martin Scholz @Lisa McColl @Charlotte Whitt

https://folio-org.atlassian.net/wiki/spaces/PC/pages/1556021323

Looking at community developments and third-party integrations.

Trying to pull all pertinent information into a databse, https://folio-org.atlassian.net/wiki/spaces/PC/database/1546354697; still an experiment/work in progress. Good input from SysOps & Implementers SIGs. Looking ahead, this list might fit will in Implementers SIG space; maintenance could be joint effort of Implementers SIG and PC.

Would propose a standing role in PC to support the ongoing effort.

SysOps also interested in providing information, will think about what information useful to system operators that may be missing.

Group would like to present at WOLFcon.

Planning

5 min

Newsletter topics

SKIP

10 min

Define agendas for next 2 meetings

• Check Jira board

• Check Calendar

• Seehttps://folio-org.atlassian.net/wiki/x/koARJQ

Please review for Feb 19:

• Evaluation Process for New FOLIO Functionality

• Existing Module Technical Evaluations  

• Product Council Endorsements | Board