2025-11-13 Product Council Agenda and Meeting Notes

5 min

Welcome & Announcements

@Jeremy Huff

• https://folio-org.atlassian.net/wiki/spaces/TC/pages/1187348628 Passed with 8 votes in Slack.

  @Jeremy Huff will let the TC know that it passed and update wiki/decision log.

  @Tod Olson will announce the decision.

Housekeeping

3 - 5 min

Liaison Updates

@Tod Olson , @Alexis Manheim , @Jennifer Eustis

TC:

• Finished discussion of handling environment variables

• Reviewed mechanics of license review

CC: U of Missouri system is now a FOLIO member, hosted by EBSCO. Presented on areas of interest and need. Will move to Sunflower in March 2026. Decided to become members to more actively participate in the community. Commented on the fact that each SIG has its own processes, it's not always clear how to participate/move forward, and more consistency would be appreciated. Documentation is also in a number of different places and hard to find. 

Membership survey created to solicit info from current members, presentation and discussion at FOLIO Mid-Atlantic meeting (by Lisa and Maccabee) to gather feedback from that group which is mostly smaller libraries. List of 14 potential member benefits discussed and CC members + guests did a ranking exercise. These are listed in the 11-10-25 meeting notes.

Discussion on consistency for SIGs: SMEs like to do things in a way that works for them, but would it help with involvement? Best practices doc? Present to SIG conveners on this, hearing from new members, consistency would be useful, where would it make sense? Next time they come, talk to us about it? Talk about it beforehand in their SIGs. What they like best about what they are doing. Compare notes. Working group?

RMS: No meeting this week.

3 - 5 min

Action Item Review

@Jeremy Huff

Jana provided an Update on the Newsletter Situation: We have the FOLIO News here: https://folio.org/about/news/ . And the OLF News here: https://openlibraryfoundation.org/newsroom/news/page/3/ Existing outlets, continue to use these or take them down? No one was really responsible for the content in the past.

Would be good to have a plan in place before the next tri-council meeting.

3 - 5 min

SIG Priorities Presentation Update

All

Who has not shared their priorities?

Open Access SIG has been dormant and the app is not part of flower release, should they add priorities? Workflows SIG is another example of an app that is not in the flower release yet. Decision: Any SIG should be encouraged to come and talk to the PC they wish, but SIGs with apps that are not in the flower release do not need to add priorities.

Acquisitions SIG still needs to present to the PC. Support SIG may want to come and talk to us even if they don’t have JIRA ticket type priorities. User Access SIG still needs to come. Linked data SIG is working on their priorities.

3 -5 min

Update Wiki Shortcuts

@Martin Scholz

Who can update these?
What do we want the shortcuts to be?

For next meeting, what do we want to see there and how to get them updated?

Updates on Active Initiatives

New Topics

10 - 15 min

Working Group Charter Review: The Community Priorities Dashboard

@Alexis Manheim

Alexis introduced the topic, walking the group through the charter draft (linked on the left)

• The group has met twice and has worked asynchronously on charter.

• The background at for this group is included at the start of the document.

• Includes work started by prior iteration of group led by Caitlyn

• Identify gaps and trends in community priorities - is there something the PC can see from this overview that would be helpful? Larger product issues could be revealed.

• Anything on PC Charter that needs to will be added.

Discussion:

• Jeremy - it would be nice to allow Caitlyn to have input before it’s finalized.

• Question - what will happen with the top 5 goals? What is the plan?

  • Jeremy - what we have down resonates. Fear that hope that surfacing priorities will have an impact nothing will change. “Hope is not a strategy”

  • Can a deliverable be, possible suggestions for what the PC could do, potential next steps?

• Jennifer - Can we look at priorities in terms of MVP? Some groups do not have their MVP - Do we need to look at these disparities? In order for a holistic view in terms of the priorities. What can we understand more holistically about what we’re seeing?

• Todd - Jennifer made a lot of good points. Todd noted this is a way of influencing developments. Gives us a view of where the felt priorities are in the SIGs. Is there something we’re working on already in this area that we could Gives us to put in front of the community.

• Jeremey - “Influence vs control” is a good framing. Also - go ahead and define how this info will be utilized. Can a deliverable be, possible suggestions for what the PC could do. Potential next steps.

• Charlotte in chat, “Should we ask for doing a presentation at one of the upcoming PO meeting?”

  • Jeremy - presenting the data to the POs would be a good step.

  • Alexis agreed and will reach out to Khalilah to set up a meeting.

  • Charlotte - The POs may have heard some of this, but to hear a full version

Alexis stated that the working group’s next meeting was immediately following the current meeting and these ideas presented would be incorporated into the charter.

10 - 15 min

Working Group Charter Review: Community Directed Development Framework

@Jeremy Huff

Next meeting

10 - 15 min

Working Group Charter Review: RMS/PC Roles, Relations and Communication

@Autumn Faulkner

Next meeting

Planning

5 min

Newsletter topics

All

• Celebrate Closed Tickets on the Dashboard

• We need to be sure to promote the community dashboard

10 min

Define agendas for next 2 meetings

All

• Check Jira board

• Check Calendar

• Seehttps://folio-org.atlassian.net/wiki/x/koARJQ