2025-10-09 Product Council Agenda and Minutes

2-5 Min

Welcome & Announcements

• Next week the MM SIG is sharing their priorities

• Cross app SIG has signed up for the 30th to share their priorities. Consortia SIG also signed up for 10/30.

• App Classification Survey (Thomas)

• Remember to respond to the WOLFcon 2025 conference survey, https://forms.gle/CwLkinrTUSHohzAd6 which closes Oct. 13th. So far we only have 1/4 of attendees who have responded.

Housekeeping

5 Min

SIG Updates Update

The next round of SIG updates is due on the 16th. We are removing this due to moving to Rotating SIG Updates.

We should distinguish between the SIG Priority Updates and the Rotating SIG Updates.

5 Min

Ensure Calendar Accuracy

Need to update the Google calendar to reflect the SIG updates are on hold for now.

5 - 10 Min

Meeting Notes Norms

A quick discussion about what our meeting note norms should be.

Discussion: Minutes should have decisions and actions clearly noted. Convener should call out state when something should be recorded. Notes are a record of business. Revive meeting hygiene practices. Prompt the note taker. Be more explicit about decisions and actions when we close a topic to record.

Use this format: Discussion, decisions, action items

Review action items from previous week in Tuesday planning meeting and make sure they are explicit and followed up on.

Standing Updates

10 Min

Liaison Updates

RMS: No meeting this week. See dashboard for CSP work.

TC: Discussion of support timeline from Ramsons.

• Some aspects are technical (e.g. dependencies falling out of support) but have Product and Community implications (including funding).

• Considering differences between guaranteed support (fixing new P1s), extending security triage, accepting fixes that may be offered after official support period.

• Proposal (DRAFT):

  • 31 Dec 2025: end of official support for P1 functional issues

  • 31 Mar 2025: end of triage for P1 security issues

  • This approach of separating functional and security

    support periods would be extended to other releases

• Fallout of decision to delay Trillium.

• Making a decision about support on this timeline is itself a problem, little time to consider implications.

  @Jeremy Huff Discuss what PC should do agree on perspective is on above and communicate to TC regarding overall support policy.

CC: No meeting this week.

New Topics

15 Min

Sub Group List Clean Up

• Remove Stale Groups

• Ensure Accuracy in Sub Group List Data

• Propose Sub Group Target End Date

15 Min

Sub Group Formation

• Identify the Sub Group Conveners

• Finalize Sub Group Membership

• Agree On Initial Sub Group Tasks

• Discussion: Need as much participation as possible. Every member of PC should put their name on one group. Need convener for each group who will contact those in group, set up first meeting, draft a charter and proposed set of deliverables, timeline, and bring back to PC.

  CPD: Alexis will chair for now (probably just until Caitlin is back) and will contact Tod and Lisa to do a first draft of charter, etc.

  CDDF: Jeremy will chair. Original group will meet and wrap things up and look at WOLFCon feedback.

  RMS/PC roles: Charlotte will kick start, but cannot be convener. Jeremy will attend and follow up on finding a chair.

  Is there anyone not on the PC we can recruit? Non PC members are welcome.

  Should we phase these groups so we can participate in more than one? Put RMS on pause and do the dashboard and CDDF first. This is up for consideration.

  @Jeremy Huff will send out a message to ask those who have not signed up for a group to do so.

  @Jeremy Huff will Create on wiki pages for each group and clean up the old subgroups