2025-07-10 Product Council Meeting Notes

5 min

Announcements and PC Calendar review

@Alexis Manheim

Congrats to all new and re-elected members of the PC

Official switch over is next week (the 17th).

Columbia went live on FOLIO, and there were no injuries.

5 min

Update from Eureka Early Adopters

@Charlotte Whitt
GBV, Index Data

No update from GBV due to holidays.

Index Data: They do have a EUREKA environment running. Charlotte will add more specific updates here.

20 min

SIG conveners update

SIG Conveners

SIG conveners update; SIG reports: https://folio-org.atlassian.net/wiki/spaces/PC/pages/622723170

Discuss: The role of SIG liaisons.

Replace PC liaisons, when no longer in the PC.

Prioritization dashboard update https://folio-org.atlassian.net/wiki/spaces/PC/pages/931070022

Deadline for top 5 is 7/18

We will dig in on this discussion after the transition to the new PC members. The prioritization dashboard is one of the major topics that we wanted to discuss with the SIG conveners.

Kaitlin was pleased with the participation with the prioritization dashboard. The decision has been made to make a more formalized dashboard. SIGs will be asked to confirm their top 5. They will be invited to discuss their top 5 with us, to help us understand their top 5 priorities. This will empower the PC to compile a list of product priorities that is informed by the individual priorities of the SIGs. This global list of priorities may include priorities that are not contained in the SIGs lists.

A 1 month deadline for the conveners to confirm their top 5. The three meetings leading into wolfcon can be used for the SIG conveners to talk with the PC about their priorities.

Kaitlin put out a call for the formation of subgroup to move this forward.

Alexis asked if there were any questions or observations about this process. She also pointed out that SIGs can confirm their priorities ahead of the dealine

Laura Daniels expressed a desire to hear what the other SIGs priorities are. Kaitlin suggested publishing a schedule.

Sharon Markus asked how this process will work in Jira, in regards to the current Jira prioritization processes. Kaitlin says this is something that should be discussed in the new sub group

Jennifer asked how we handle groups that no longer meet? Kaitlin expressed that the SIGs are a useful structure for organizing this. The landscape for these priorities is dynamic and we are not likely ever have a complete static view of the priorities. Alexis put forward that this processes might motivate SIGs to start meeting again. Jennifer pointed out that a lack of developer time is at the heart of why the data export SIG is not meeting. This the same for the Workflow SIG. Charlotte pointed out that sub groups can often give priorities and Caitlin confirmed that this has happened before. Sharron Markus expressed approval with this approach to interfacing with the SIGs. on the part of the PC. Kristin mentioned that we are attempting to be inclusive in how we collect these priorities. She pointed out the tension between the desire to not be gatekeepers and the naturally exclusionary nature of prioritization. Jeremy suggested a directory of community groups that is larger than just the sigs. Kirstin points out that people in the community have expressed a lack of agency. She wants to avoid perpetuating these sentiments. Sharron feels that we already have a structure in place to handle this (the sigs). Charlotte points out that it takes a great amount of time for a SIG to get their priorities addressed.

20 min

FOLIO vision statement .

@Kristin Martin

Review and comment on the Product framework/vision document drafted by @kmartiHigh level re-framing an older doc: https://docs.google.com/document/d/1fl9WeoFHBzfb3PgivQYOTNCdg3IZCwxLd150Vj1cnvw/edit?tab=t.0

Kaitlin reviewed her draft of the FOLIO Vision and Framework. This is a high-level reworking of a previously existing document. She will be looking for someone to take over this document, as she rotates off of the PC. She is hoping for feedback in the form of comments on the document that can be discussed by the PC later. Caitlin pointed out that we should all read this and be prepared to discuss it in the shoulder meeting at WolfCon. Kristin, Jeremy, and Alexis all commented that this document will aid in the prioritization effort. Charlotte expressed that it is important that this document is not buried in the meeting notes, but is prominently linked to so that it can be easily referenced in discussion. Sharon asked if this should be shared with the sigs, and Kirstin said that this would be great.

5 min

Future topics

all

Cleaned up version of the future topics page and outdated topics have been removed and move to the completed section to the bottom section