Acquisitions - Retrospective / Action Plan

• Victoria_Smelova to upload video recordings to folio drive and add a link to uxprod features.

Ongoing. Example:  UXPROD-772 - Getting issue details... STATUS

• Victoria_Smelova to schedule meetings from a joint room in Teams.

• Dennis Bridges to cancel one of the ACQ backlog meetings and have only one weekly meeting on Thursday.

• Yauheni Kuzmianok to find out how to get users with different permissions for development purpose.

• Victoria_Smelova to update DoD to "show 11 rows successfully" and include a11y requirements. 

• Dennis Bridges Identify must-have features and prioritize them for work during the quarter.

• Dennis Bridges Make sure there are use cases in the feature.
  

• Victoria_Smelova Update process: Instead of assigning stories to Craig for final review, simply unassign them, keeping status "In Review". One added benefit of this is that it's less ambiguous if someone is actively reviewing a story - the way it stands now, it isn't always clear if I'm reviewing something when another dev picks it up to help me out.

• Victoria_Smelova Provide more visibility on what is remaining to be ready to create releases for different modules: start including Release summary with comments earlier before release week.

• Dennis Bridges Decide on acq-devplan meetings timing and get invitation sent out to the team.

• Andrei Makaranka Brainstorm API issues - create a shared wiki page to get ideas, pros & cons

• Dennis Bridges Craig McNally to provide list of stories to be groomed before Grooming meeting.

• Victoria_Smelova to find a better way to manage work on spikes. Timeboxing can be an option.

• Dennis Bridges to think about some learning sessions and posting end-to-end flows of FOLIO platform business processes

• Victoria_Smelovato reserve some time for urgent issues or prioritized stories while planning of several sprints before release.

• Dennis Bridges Ann-Marie Breaux (Deactivated) to be careful while cloning the issues as some cloned labels can be misleading.

• Viachaslau Khandramai (Deactivated) Aliaksei Chumakou to make sure interface versions are updated together with PRs containing breaking changes without waiting until a release to be created. It is necessary to inform about such updates in #development channel 2-3 days prior the update, so that all the dependent modules can adjust to accept new major version.

• Victoria_Smelova Viachaslau Khandramai (Deactivated) Aliaksei Chumakou to post  to slack channel any info on the plans to add additional stories to the sprint from the backlog, so that Dennis can make sure the priorities are correct.

• Victoria_Smelova  to create label for every two sprints to be used to mark the stories to be later shown on Demo.
  • Dennis Bridges and Ann-Marie Breaux (Deactivated) and Team -> to keep an eye and assign label if necessary before closing the story.

• Dennis Bridges  to involve designer earlier in requirements collection. UX is being overshadowed at times by functional constraints.
  • Victoria_Smelova to invite Kimie to our groomings.

• Craig McNallyto follow up with Anton about API tests. To discover issues introduced by the changes in the modules particular ACQ module depends on, it would be great to have API tests running against some environment at least once a day. Like UI regression tests which can fail but the result does not block deployments.

Story created for DevOps.   FOLIO-2198 - Getting issue details... STATUS

API test strategy is outlines and will be rolled out across folio

• Victoria_Smelova Get spreadsheet updated by all the teams with interface versions on the date of feature freeze.

Story created for DevOps.   FOLIO-2210 - Getting issue details... STATUS

• Craig McNally , Aliaksei Chumakou , Piotr Kalashuk  to schedule creation of releases a couple of days prior actual release due date to be on the safe side

• Ann-Marie Breaux (Deactivated)  to schedule a meeting with DevOps guys to have some insights on their processes and better understand how we can improve release procedure

• Craig McNally, Victoria_Smelova to have a coordination meeting within the team before a release to explicitly mention who and when is going to release different modules to consider dependencies and minimize downtime.

• Ann-Marie Breaux (Deactivated),  Dennis Bridges to make sure the statuses and assignees of new stories are correct, so that it is clear for the team what is ready to be reviewed on groomings. (DRAFT and assigned to PO (if PO is still working on requirements) vs. OPEN and Unassigned (if the story is ready to be groomed))

• Ann-Marie Breaux (Deactivated), Dennis Bridges to make sure front-end stories have correct screenshots attached or a link to a specific doc on Google Drive

• Victoria_Smelova to schedule additional Grooming sessions instead of some Standups to get more stories reviewed before plannings.

• Piotr Kalashuk, Aliaksei Chumakou make sure we have more coordination between back and front.

• Victoria_Smelova to check SP calculation for back-end and front-end sprint.

• Victoria_Smelovato switch to monthly Retros. Make sure the virtual Retro Board is created and shared to the team to add their cards while sprints are in progress.

• Dennis Bridgesto focus more on the larger workflows to work properly (and not on 1 field or 1 screen).

• Dennis Bridges to organize learning sessions on interaction between different modules.

• Aliaksei Chumakou to create stories for refactoring /technical debt required for UIORGS and other modules. Make sure we gradually refactor legacy code to make further development smoother.

• Aliaksei Chumakou, Piotr Kalashuk to make sure we have back-end + front-end internal groomings to discuss interactions.

Ongoing. Improvements confirmed while sprint 60-62.

• Improve prioritization of stories in backlog. Get indication of releases (Q1, Q2).
  • Dennis Bridges, Ann-Marie Breaux (Deactivated) to make sure every story is linked to a corresponding feature to easily understand if it is targeted for the next release.
  • Dennis Bridges and Craig McNally to use drag&drop options in backlog to prioritize stories.

• Dennis Bridges Clarify upcoming themes to work on while Sprint Planning.

• Dennis Bridges, Ann-Marie Breaux (Deactivated) to keep documentation up-to-date & update current documentation.

• Dennis Bridges, Craig McNally, Arvind Andrion, Aliaksei Chumakou, Piotr Kalashuk, Kruthi Vuppala to check coverage for different modules and add separate stories for improving coverage if necessary.

• @Team Feature and code freeze to be respected by all the devs in the team and outside. Craig McNally to discuss with some external teams.

Ongoing.  MODINVOSTO-6 - Getting issue details... STATUS - preferred format was offered. It is not possible to create a specific template as the focus of back-end stories is more on content rather than on format.

• Dennis Bridges, @Team to use templates while creating UI Stories or Bugs.

• Victoria_Smelova to balance planning to reserve some time available for any urgent issues/dependencies to be dragged into sprint. Also avoid taking a lot of successive tasks as delaying one of them delays all the chain that cannot be completed within the sprint.

• Victoria_Smelova to add some specific cases/guides on the actions related to JIRA flow to the teams page on confluence to avoid issues and glitches in JIRA reports.- Estimate in story points should be added upon grooming and should not be changed (there can be exceptional cases only when requirements are clarified/added on the fly);
  - Correct sprint should be selected;
  - Items must conform to DoR to be added to sprint;
  - Do not add new additional items to the current sprint if there are only 1-2 days left and you won;t be able to complete the item.

• Dennis Bridges, Ann-Marie Breaux (Deactivated) not to use sample data while testing Stories/Bugs as we have sample data issues caused by cross-module dependencies. Testing should be done on fresh orders/lines.

• Dennis Bridges, Ann-Marie Breaux (Deactivated) to organize

  - some learning session on any major updates for Receiving & Checkin, Acquisitions, etc.
  - some walkthroughs on existing functionality.

• Victoria_Smelova to organize back-end demos for stories with major business logic changes or wherever applicable to share knowledge across Thunderjet/Stacks/Ebsco.

• Dennis Bridges, Craig McNally, Victoria_Smelova to make sure that separate groups (Thunderjet devs, Ebsxo+Stacks back-end devs, Arvind) are reviewing backlog and estimating stories on regular basis - at least once per week. The joint Backlog Grooming meeting is to have a catch up on backlog condition and agree about next steps.

• Dennis Bridges, Ann-Marie Breaux (Deactivated), Craig McNally to review stories that are moved to IN REVIEW as soon as possible, so that they are closed within the sprint. In case for some reason the updates are not available for testing, inform the devs asap to double-check.

• Victoria_Smelova and @Team to be more timely arriving to Standups and other meetings. In case you cannot attend, notification should be sent via Slack to inform the team or SM and share your status. Thus, the team won't waste time waiting for the person who is not going to attend and the team will have understanding of progress of that person.

• Victoria_Smelova and @Team to estimate Bugs and any unplanned work added to Sprint on the fly as it affects the stats of the team as the initially planned work is put aside.

• Ann-Marie Breaux (Deactivated), Dennis Bridges work on priorities for front-end and back-end devs to get the process of development more aligned. Detailed front-end user stories are helpful to understand requirements and create corresponding back-end stories. It would be more efficient if back-end development is started earlier and back-end is available when front-end stories are close to completion. Thus, we can have front-end implementation and integration with back-end within one story and won;t need separate stories for integration with back-end.

• Victoria_Smelova, Pavel Korolenok, Aliaksei Chumakou, Craig McNally make sure that blockers are linked in JIRA to clearly view dependencies.

• Victoria_Smelova Get Story Points field available for Bugs.

• Ann-Marie Breaux (Deactivated) to schedule the series of knowledge sharing sessions to onboard Thunderjet devs.

• Victoria_Smelova Improve Backlog Health: organize regular Grooming meetings to identify inter-dependencies between the stories before planning.
  

• Victoria_Smelova Improve Planning process

• Ann-Marie Breaux (Deactivated), Dennis Bridges, Craig McNally Improve Backlog Health: work on prioritization of Stories and details/acceptance criteria.

• Victoria_Smelova Coach the team to get shorter Standups and be withing time-box.

• Ann-Marie Breaux (Deactivated), Dennis Bridges, Victoria_Smelova, Craig McNally Think about any other means of communication if Slack is not performing well and some services to record internal demos (can be useful if PO cannot attend).

• Ann-Marie Breaux (Deactivated) Schedule meeting for UI devs to get better understanding of FOLIO UX site and FOLIO design principles.