Meeting Time:    8 am EST /  2 pm CET / 1 pm UK

Call in Number:     https://zoom.us/j/995679876 

Meeting URL:  https://zoom.us/j/995679876 Password needed: please see link below

https://folio-org.atlassian.net/wiki/display/COMMUNITY/FOLIO+Meetings+with+Zoom

ERM SIG Folio Wiki: https://folio-org.atlassian.net/wiki/display/ERMSIG/

Google Folder: https://drive.google.com/drive/folders/17X3tr6siZH8iS07kGcjAqUNl01zVrJmB

Terms and definitions: https://docs.google.com/document/d/1vue-mbcULpZivWu69a7nAZEdC-H2yXPQqSblbL_0J6U

Slack Channel: # erm-team

Recording: https://prod-zoom-recordings-openlibraryfoundation-org.s3.amazonaws.com/529c26c3-70d7-4e08-9a2c-a3fe209b99eb%2Fshared_screen_with_speaker_view.mp4

Agenda Jan 25th 2023

Convener: Martina T.

Notetaker: Martina S.

Housekeeping

• All: Please edit the attendees list below and indicate when you are there!

• Next ERM meeting:  Feb 8, 2023

• all questions and topics for the ERM implementers meeting can be posted on this confluence page: https://folio-org.atlassian.net/wiki/x/SABS

• Open discuss posts: right now no new posts regarding erm

• Tri-council meeting Jan 12th

• PC meeting Jan 19th

Agenda items

1. Development progress - ERM sprint 157

2. Agreements types - please add your comments to the homework document.

Minutes

Dev progress

• fewer developers

• product is more mature, not as many new features as in earlier releases

Agreement types

• trial represents a lifecycle status; so it is rather a status than a type

• Tatjana: would use it as a status

• Jessica: could trial be a checkbox?

  • Owen: yes, it could be

• Sara: trial shouldn't be mixed with content type

• Are there other things like trial?

  • Sara: requested | Owen will give this more thought

  • Martina S: no, an agreement is a trial or final; trial” as one of two stages in the lifecycle of an agreement: trial + final

  • 2 lifecycles: acquisition and trialing lifecycle

• Gill: Are the dates of a trial important?

  • Sara, Martina S and Felix: yes

  • Jessica in chat: I think they are for sure, but depending how the trial field is set up, I could see just using period start & end dates for that.

• another lifecycle type of thin - might that be an agreement that provides PCA

  • Sara would love that

  • Felix in chat: +1 Sara we also use a prefix in the agreement name; As long as no PCA case has occurred they have a status "draft"

  • Sara has it as a suffix

• another type that has been requested is membership | a way in which a resource is acquired

  • other types OA, desideratum, license, one-off purchase; one-off hosting with hosting fee; one-off hosting with update fee; PDA/EBA; test (means trial)

• Sara: membership can be a type of agreement in contrast to something that comes with a membership (that would be an acquisition type); there is nothing attached in the KB

  • Owen sees that for the hosting fee

  • Tatjana: but there can as well be specific resources tied to a membership

• Agreement vs. agreement line

  • allow connection between AGL and POL

  • an agreement can have AGLs of different types: one-off purchase and subscription

  • Zorian: JSTOR is a good example

  • would it be helpful to have "types" at both levels → needs some thought; users might close an order but still need acquisition information on the AGL

  • or when migrating to FOLIO without migrating all closed orders

  • → then the info would be need on AGL level as well

• OA is a specific type that can have subtypes

  • is OA its own thing → yes, agreement

  • Sara: more than acquisition method than content type; uses OA as suffix

• Content type

  • Sara: Now I am wondering whether content is not really format?

  • users don't want to be tied to content from external KBs

  • requirement for a configurable list

• Zorian: could we use suppl. properties 

  • MartinaS. there are implementers who asked for a more direct way to filter for types than via the term builder

  • Felix: Couldn't we think about making the filter more accessible?; like when a supp prop is not optional, include it as its own filter outside of the term filter builder

  • Zoarina and Martina S like this idea

Chat

14:12:05 Von  Jessica Harris  an  Alle:
    Perhaps Trial could be a checkbox?
14:15:19 Von  Gill Osguthorpe  an  Alle:
    Are the dates of a trial important?
14:15:52 Von  Sara Colglazier (MHC/5C)  an  Alle:
    Different types of types
14:16:09 Von  Sara Colglazier (MHC/5C)  an  Alle:
    Requested
14:20:33 Von  Jessica Harris  an  Alle:
    +1 Owen
14:20:48 Von  Martina Schildt | VZG  an  Alle:
    +1 Owen
14:22:37 Von  Martina Schildt | VZG  an  Alle:
    Yes, it can have a start and end
14:22:54 Von  Felix Hemme (ZBW)  an  Alle:
    Yes, one could indicate the trial dates as periods in the agreement.
14:23:05 Von  Jessica Harris  an  Alle:
    I think they are for sure, but depending how the trial field is set up, I could see just using period start & end dates for that.
14:23:11 Von  Felix Hemme (ZBW)  an  Alle:
    That's my initial thought
14:24:07 Von  Martina Schildt | VZG  an  Alle:
    +1 to Jessica
14:27:42 Von  Felix Hemme (ZBW)  an  Alle:
    +1 Sara we also use a prefix in the agreement name
14:28:56 Von  Felix Hemme (ZBW)  an  Alle:
    As long as no PCA case has occurred they have a status "draft"
14:40:18 Von  Zorian Sasyk (EBSCO FOLIO) (he/him)  an  Alle:
    JSTOR is a good example
14:46:18 Von  Martina Schildt | VZG  an  Alle:
    true
14:51:28 Von  Sara Colglazier (MHC/5C)  an  Alle:
    Now I am wondering whether content is not really format?
14:52:51 Von  Bernd Oberknapp  an  Alle:
    Would the content types be a fixed list or configurable?
14:55:00 Von  Felix Hemme (ZBW)  an  Alle:
    Like the OA properties?
14:57:59 Von  Felix Hemme (ZBW)  an  Alle:
    Couldn't we think about making the filter more accessible?
14:58:10 Von  Felix Hemme (ZBW)  an  Alle:
    the term builder filter
14:58:45 Von  Zorian Sasyk (EBSCO FOLIO) (he/him)  an  Alle:
    Replying to "Couldn't we think ab..."
    
    +1
14:58:46 Von  Felix Hemme (ZBW)  an  Alle:
    like when a supp prop is not optional, include it as its own filter outside of the term filter builder
14:59:00 Von  Martina Schildt | VZG  an  Alle:
    good idea
14:59:11 Von  Zorian Sasyk (EBSCO FOLIO) (he/him)  an  Alle:
    I like this as well

Attendees list