2023-01-25 - ERM meeting


Meeting Time:    8 am EST /  2 pm CET / 1 pm UK

Call in Number:     https://zoom.us/j/995679876 

Meeting URLhttps://zoom.us/j/995679876 Password needed: please see link below

https://folio-org.atlassian.net/wiki/display/COMMUNITY/FOLIO+Meetings+with+Zoom

 

ERM SIG Folio Wiki: https://folio-org.atlassian.net/wiki/display/ERMSIG/

Google Folder: https://drive.google.com/drive/folders/17X3tr6siZH8iS07kGcjAqUNl01zVrJmB

Terms and definitions: https://docs.google.com/document/d/1vue-mbcULpZivWu69a7nAZEdC-H2yXPQqSblbL_0J6U

Slack Channel: # erm-team

Recording: https://prod-zoom-recordings-openlibraryfoundation-org.s3.amazonaws.com/529c26c3-70d7-4e08-9a2c-a3fe209b99eb%2Fshared_screen_with_speaker_view.mp4


Agenda Jan 25th 2023

Convener: Martina T.

Notetaker: Martina S.


Housekeeping

Agenda items

  1. Development progress - ERM sprint 157
  2. Agreements types - please add your comments to the homework document.

Minutes

Dev progress

  • fewer developers
  • product is more mature, not as many new features as in earlier releases

Agreement types

  • trial represents a lifecycle status; so it is rather a status than a type
  • Tatjana: would use it as a status
  • Jessica: could trial be a checkbox?
    • Owen: yes, it could be
  • Sara: trial shouldn't be mixed with content type
  • Are there other things like trial?
    • Sara: requested | Owen will give this more thought
    • Martina S: no, an agreement is a trial or final; trial” as one of two stages in the lifecycle of an agreement: trial + final
    • 2 lifecycles: acquisition and trialing lifecycle
  • Gill: Are the dates of a trial important?
    • Sara, Martina S and Felix: yes
    • Jessica in chat: I think they are for sure, but depending how the trial field is set up, I could see just using period start & end dates for that.
  • another lifecycle type of thin - might that be an agreement that provides PCA
    • Sara would love that
    • Felix in chat: +1 Sara we also use a prefix in the agreement name; As long as no PCA case has occurred they have a status "draft"
    • Sara has it as a suffix
  • another type that has been requested is membership | a way in which a resource is acquired
    • other types OA, desideratum, license, one-off purchase; one-off hosting with hosting fee; one-off hosting with update fee; PDA/EBA; test (means trial)
  • Sara: membership can be a type of agreement in contrast to something that comes with a membership (that would be an acquisition type); there is nothing attached in the KB
    • Owen sees that for the hosting fee
    • Tatjana: but there can as well be specific resources tied to a membership
  • Agreement vs. agreement line
    • allow connection between AGL and POL
    • an agreement can have AGLs of different types: one-off purchase and subscription
    • Zorian: JSTOR is a good example
    • would it be helpful to have "types" at both levels → needs some thought; users might close an order but still need acquisition information on the AGL
    • or when migrating to FOLIO without migrating all closed orders
    • → then the info would be need on AGL level as well
  • OA is a specific type that can have subtypes
    • is OA its own thing → yes, agreement
    • Sara: more than acquisition method than content type; uses OA as suffix
  • Content type
    • Sara: Now I am wondering whether content is not really format?
    • users don't want to be tied to content from external KBs
    • requirement for a configurable list
  • Zorian: could we use suppl. properties 
    • MartinaS. there are implementers who asked for a more direct way to filter for types than via the term builder
    • Felix: Couldn't we think about making the filter more accessible?; like when a supp prop is not optional, include it as its own filter outside of the term filter builder
    • Zoarina and Martina S like this idea

Chat

14:12:05 Von  Jessica Harris  an  Alle:
    Perhaps Trial could be a checkbox?
14:15:19 Von  Gill Osguthorpe  an  Alle:
    Are the dates of a trial important?
14:15:52 Von  Sara Colglazier (MHC/5C)  an  Alle:
    Different types of types
14:16:09 Von  Sara Colglazier (MHC/5C)  an  Alle:
    Requested
14:20:33 Von  Jessica Harris  an  Alle:
    +1 Owen
14:20:48 Von  Martina Schildt | VZG  an  Alle:
    +1 Owen
14:22:37 Von  Martina Schildt | VZG  an  Alle:
    Yes, it can have a start and end
14:22:54 Von  Felix Hemme (ZBW)  an  Alle:
    Yes, one could indicate the trial dates as periods in the agreement.
14:23:05 Von  Jessica Harris  an  Alle:
    I think they are for sure, but depending how the trial field is set up, I could see just using period start & end dates for that.
14:23:11 Von  Felix Hemme (ZBW)  an  Alle:
    That's my initial thought
14:24:07 Von  Martina Schildt | VZG  an  Alle:
    +1 to Jessica
14:27:42 Von  Felix Hemme (ZBW)  an  Alle:
    +1 Sara we also use a prefix in the agreement name
14:28:56 Von  Felix Hemme (ZBW)  an  Alle:
    As long as no PCA case has occurred they have a status "draft"
14:40:18 Von  Zorian Sasyk (EBSCO FOLIO) (he/him)  an  Alle:
    JSTOR is a good example
14:46:18 Von  Martina Schildt | VZG  an  Alle:
    true
14:51:28 Von  Sara Colglazier (MHC/5C)  an  Alle:
    Now I am wondering whether content is not really format?
14:52:51 Von  Bernd Oberknapp  an  Alle:
    Would the content types be a fixed list or configurable?
14:55:00 Von  Felix Hemme (ZBW)  an  Alle:
    Like the OA properties?
14:57:59 Von  Felix Hemme (ZBW)  an  Alle:
    Couldn't we think about making the filter more accessible?
14:58:10 Von  Felix Hemme (ZBW)  an  Alle:
    the term builder filter
14:58:45 Von  Zorian Sasyk (EBSCO FOLIO) (he/him)  an  Alle:
    Replying to "Couldn't we think ab..."
    
    +1
14:58:46 Von  Felix Hemme (ZBW)  an  Alle:
    like when a supp prop is not optional, include it as its own filter outside of the term filter builder
14:59:00 Von  Martina Schildt | VZG  an  Alle:
    good idea
14:59:11 Von  Zorian Sasyk (EBSCO FOLIO) (he/him)  an  Alle:
    I like this as well

Attendees list

Present

Name

Home Organization


Aaron Neslin

UMass


Abigail Wickes

Duke University Libraries


Alaina Deane

Duke


Alice Daugherty

University of Alabama


Alissa HafeleStanford University

Amelia Sutton

UMass

x

Andrea Meindl

UB Regensburg


Ann-Marie Breaux

EBSCO


Annika Schröer

UB Leipzig


Annika Zierhut

Anu Moorthy

Duke


Anya Arnold

EBSCO


Beate Aretz



Benjamin Ahlborn

SuUB Bremen

xBernd OberknappUB Freiburg / ReDI

Birgit Neumann

Björn Muschall

UB Leipzig

xCarol Sterenberg

Carole Godfrey

EBSCO


Catherine Tuohy

Emmanuel College 


Charlotte Whitt

Index Data

x

Claudia Malzer

ULB Darmstadt, Developer


Dennis Bridges

EBSCO


Dorothe KuglerUB Mainz

Dwayne Swigert

Missouri State University


Emma Raub 

Cornell


Eric Hartnett

Texas A&M University

x

Felix Hemme

ZBW Kiel


Frances Webb

Cornell, Developer


Gang ZhouShanghai Library

Gill Osguthorpe

UX/UI Designer - K-Int


Gisela Weinerth

SUB Hamburg


Heather MacFarlane

Heather Thoele

Texas A&M University


Ian Ibbotson

Developer Lead - K-Int


Jack Mulvaney

UMass


Jag Goraya

K-Int


Janet Ewing

Five Colleges / Mount Holyoke College Library


Jenna Lantermann

Five Colleges / Smith College 


Jenna Strawbridge

Duke

x

Jessica Harris

Chicago


Jir Shin Boey

Missouri State University


Joe Sikowitz

Fenway Library Organization


Johanna RaddingFive Colleges / Amherst College
x

Julie Brannon

Duke


Kathleen Berry

UMass Amherst


Kathleen Norton

Five Colleges / Mount Holyoke College Library


Katrin Brüggemann

UB Leipzig


Khalilah Gambrell

EBSCO


Kirstin Kemner-Heek  

VZG, Göttingen


Kristen Wilson

Index Data

x

Kristin Martin

Chicago


Kyle Banerjee

EBSCO

Lars-Hakan Herbertsson

Chalmers


Laura Wright

Cornell University


Laurenz KernStabi Berlin

Leonie BodinusUB Erlangen-Nürnberg

Lindsey Lowry

University of Alabama


Luca Lanzillo

Sapienza Library System - Sapienza University of Rome


Lucas ModerUB Regensburg

Mara Egherman

EBSCO


Maria Taylor

Marie Widigson

Chalmers


Mariyam Thorhira

Johns Hopkins University Libraries


Marjorie Snyder



Mark Arnold

Missouri State University


Mark Deutsch

Duke


Martin Scholz
x

Martina Karlsson

Chalmers

x

Martina Schildt

VZG, Göttingen

x

Martina Tumulla

hbz, Cologne


Mary O’Brien



Matthieu Bordet

DMCultura, Ravenna, Italy


Mohammad AlhamadMissouri State University

Molly Driscoll

EBSCO


Moritz Horn

VZG, Göttingen


Nancy Finn


x

Nancy Pelis

Five Colleges / Mount Holyoke College Library


Nicole Trujillo

Nina StellmannVZG, Göttingen

Norma Flores

Texas A&M University

Olga Harder

TIB Hannover

x

Owen Stephens

Product Owner -  Owen Stephens Consulting


Paul Trumble

Amherst

x

Peter Böhm

HeBIS, Frankfurt


Peter McCracken

Cornell

xRay Murray

Robert Heaton

Robert ScheierCollege of the Holy Cross

Rüdiger Stratmann

IAI SPK Berlin


Sabine Howahl

ULB Darmstadt


Sabrina Bayer

UB Regensburg

x

Sara Colglazier

Five Colleges / Mount Holyoke College Library


Sarah Dennis

Texas A&M University


Sarah Morgenstern-Einenkel

UB Leipzig


Scott Stangroom

UMass


Siobhan McManamon

Five Colleges / Smith College


Sobha Duvvuri

EBSCO


Stephani KaceliCairn University

Stew MacLehose

University of New England


Susanne Schuster

BSZ Konstanz


Tara Barnett

Tatjana Clemens

UB Frankfurt

x

Theodor Tolstoi

Chalmers, EBSCO


Tracy Patton

Missouri State University


Valerie Cervantes

Virginia Martin

Duke University Libraries


Xiaoyan (Yan) Song

NCSU


Zorian SasykEBSCO