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Task 1.5: Protect agreement from deletion

Task 1.5: Protect agreement from deletion

This task is designed to gather feedback on the mechanisms for protecting an agreement from being deleted except by members of a specified acquisition unit

Using the spreadsheet https://docs.google.com/spreadsheets/d/1aPzKeLSUv7_YiRJ2teH7OjeZ_BOYIQruTW7ta6I_hOM/edit?usp=sharing please give feedback on:

  • The functionality of protecting an agreement from being deleted by using an acquisition unit

  • Missing information or documentation you'd like to see

  • Anything else

When creating acquisition units and agreements, please treat the names given in the instructions (Science Team, Science Database etc.) as suggestions. In order to avoid clashing with others carrying out the same UAT it’s better to create your own unique names for units and agreements.

  1. Login to Snapshot or Snapshot-2 or Eureka Snapshot Folio with the username/password: diku_admin / admin

  2. Navigate to Settings → Acquisition Units

  3. Create a new acquisition unit called "Science Team Protect Delete" with the checkbox for Delete checked

  4. Assign your user with the role-erm-admin permission set / “ERM Admin” authorisation role to the acquisition unit

  5. Logout, and log back in as your user

  6. Navigate to the Agreements app

  7. Create a new agreement called "Science Database Package 2026"

  8. In the agreement edit screen, locate the acquisition units field and assign the "Science Team Protect Delete" acquisition unit to this agreement

  9. Save the agreement

  10. Verify you can delete the agreement

  11. Create a second new agreement called "Another Science Database Package 2026"

  12. In the agreement edit screen, locate the acquisition units field and assign the "Science Team Protect Delete" acquisition unit to this agreement

  13. Save the agreement

  14. Logout, and log back in as diku_admin

  15. Verify you can see the agreement in the search results, but that the option to Delete the agreement is greyed out

  16. From the Agreement line accordion, add a new agreement line to the agreement

  17. View the agreement line and check that the acquisition unit displays correctly

  18. Try to Delete the agreement line - verify even though the Agreement is protected from Deletion you are still able to delete the agreement line (which is counted as an edit on the agreement, hence not prevented by the acquisition unit)

Remember, the point of this task is to allow you to explore the functionality available, so feel free to vary the task and add any feedback you have to the spreadsheet.