2025-05-23 Community Council Meeting Minutes

Note taker

@Simeon Warner

Note taker for June 9 - @spampell
(but June 9 public holiday in Germany)

Updates / Check-ins

@Simeon Warner

• Elections - nominations so far?
  Joseph currcent status: PC: 3; TC: 1; CC: 2

• Virtual member meeting - June 5, 10am ET. What inputs required from CC and or others?

  • Why Membership is important 

  • What do you see as the highest value of membership? (from pre-survey)

  • Budget Report (recorded by FOLIO Treasurer)

  • Facilitated discussion: membership and the FOLIO community/product 

  • New Members and Elections

  • WOLFcon

  • – All presenters know what they are doing and are working on their presentations

FOLIO DevOps support

@Mike Gorrell

The FOLIO Community contracted with IndexData for DevOps support for 15 months (Apr 2024 through June 2025).

• Quarterly update

  • Significant focus on Eureka

  • Continue to support existing developers/environments

  • Logged 360.3 hours Feb-Apr

• Discussion of proposal from Index Data for continued support July 2025 through June 2026

  • We propose continuing the rate of $25,000 per quarter
    
    

• Mike will give feedback if workload increases, especially refering EUREKA

Decision: Majority agrees (7) to further engagement under the proposed conditions
Document with agreement follows (Simeon & Mike)

ACTION - Simeon to follow up with Mike and officers about agreement - DONE, have decided the existing agreement can continue without change as rate and terms are unchanged (@Mike Gorrell (Index Data), @Kathleen Berry (treasurer) @Jesse Koennecke (FOLIOP manager), @Simeon Warner (CC co-chair))

FOLIO Contribution Network

@Mike Gorrell

• Mike presents the main points of the document, also Stephen & Kirstin (also members of the Subgroup, and boaz and christopher were involved as well)

Discussion/Questions:

• Relationship between the FOLIO Contribution Network Board (FCNB) to FOLIO Councils

• What´s exactly the role of FCNB

• What happens if institutions can no longer continue the maintenance they once took on?

• How does this document relate to recruiting new members, and should membership possibly be connected to active participation/contribution in the FCN

• Need for clarification on whether regular membership fees are allocated to the FCN, and wheter this requires council/governance involvemnt in decision-making

• Should the AWS-costs be taken in to account in the considerations, and could they, once reduced (or eliminated), contribute funding the FCN?

Decision/Concensus:

• The top priority is to introduce a new way/model and use the upcoming council meetings to discuss the first draft and collect input for revision

• Maintenance should be secured (also for some moduls/apps) over serveral years if institutions commit to it.

• a fundamental goal is to ensure that responsibility for the ongoing development and maintenance of FOLIO is shared among multiple parties, rather than beeing carried by just a few institutions/key-players

• the cdd-process is essential, the current working group on the CDD is focused on the transition to Eureka and is, in principle, aligned with the ideas outlined in the current paper.

Conclusion/NextSteps:

• The current feedback from the discussion will be taken into account, and the authors will refine the document - if they want to - but in general the paper can still be shared with other councils for further discussion and getting feedback.