2025-04-28 Community Council Meeting Minutes

Note taker

@Simeon Warner

Note taker for May 12? @Rachel Kotarski

Updates / Checkins

@Simeon Warner

• Governance - agreed by all councils as of 2025-04-14 and now updated on the wiki: FOLIO Governance Model

• Friends of FOLIO - added a note on FOLIO Membership Levels , review/comments/suggestions welcome. Also noted that the levels apply to FY26

• Elections - update from committee

• @Joseph Grobelny

  • ACTION: will be moving forward soon with help of @Boaz Nadav Manes , recognizing the need for ample time for nomination

• No meeting on May 26 (Memorial Day in the US)

  • ACTION - Simeon to poll CC via Slack to see if we can find an alternative day - DONE, agreed that CC will meet on Friday May 23 at usual time

FOLIO Vision Statement

@spampell @Joseph Grobelny @Shawn Nicholson @Jesse Koennecke

• Action from 2025-03-18/19 CC, PC & TC chairs and Officer In-Person Summit: Group for vision statement - stephen (lead), joe, shawn/claude, jesse, maybe hannah

  • Documents taken into consideration: About FOLIO | FOLIO -
    FOLIO Vision, Strategic Objectives and Initiatives

  • First Draft for comments shared at 2025-04-14 meeting

  • Vision is expected to be aspirational

    Determining whether “Guide” the Community or “Directs” the Community development is the best word choice

    • Direct suggests control

    • Guide suggests less firm

    • How is this related to Community resourcing?

  • ACTION: Table until next CC meeting - ADDED TO 2025-05-12 Community Council Meeting Minutes AGENDA

Member meeting data and plan

@Joseph Grobelny @Kirstin Kemner-Heek@Kristin Martin @Mike Gorrell (for members subcommittee)

Fix data plus discuss other apsects

• No later than mid-June to avoid vacation times.

• Dates:

  • June 5th may work, perhaps at 10:00am EDT/16:00 CEST

  • June 12th may work, perhaps at 10:00am EDT/16:00 CEST

  • Agenda is developing

    • Treasurer report

    • What does membership mean, why is it important?

    • Review of spring CC Summit

    • Future look at WOLFCon

  • ACTION: @Joseph Grobelny will announce

    June 5th may work, perhaps at 10:00am EDT/16:00 CEST with a one question survey

Review draft letters to members and non-members

@Joseph Grobelny @Kirstin Kemner-Heek@Kristin Martin @Mike Gorrell (for members subcommittee)

Draft slides:

• The last slide offers links to contextual documents

• Consider what is appropriate for members and non members

  • Connections to Vision Statement, Contribution Network (create revenue streams for new functionality, create a bulletin board of needs and a roster of development organizations, create a general support pool for and a scoring rubric for maintanance of modules--sizes the workload)

• ACTION: @Mike Gorrell will share Contribution Network draft paper via Slack seeking feedback and then a future CC meeting

• ACTION: @Boaz Nadav Manes will share FOLIO Membership Messaging slide deck via Slack asking for review and feedback

Welcome letter to FOLIO institutions that are not FOLIO members

@Shawn Nicholson @Joseph Grobelny

• Latest draft agreed at previous meeting

• Are we OK with inviting everyone to CC for a quick intro? (potentially up to 200 institutions)

  • What a happy problem to sort through should it come to pass

• How do we get contacts to send this out and coordinate with other letters?

  • ACTION: @Shawn Nicholson and @Christopher Spalding will identify head librarian at each institution to add to a spreadsheet

• Consider other ways to identify and send the letter? The preference is for the letter to come from the CC co-chairs.

FOLIO Community Blueprint

@Simeon Warner

From 2024-10-14 Community Council Meeting Minutes  everyone to review/comment on draft:

• Where do we want to take this?

• ACTION: @Simeon Warner will move this topic to the next CC agenda - ADDED TO 2025-05-12 Community Council Meeting Minutes AGENDA

Nominations/elections committee

@Joseph Grobelny @Boaz Nadav Manes

Formed 2024-10-14 Community Council Meeting Minutes  

Vision Statement Group

@spampell @Joseph Grobelny @Shawn Nicholson @Jesse Koennecke

Formed from DC meeting, draft for review shared at 2025-04-14 Community Council Meeting Minutes

Community support for FOLIO Infrastructure

@Shawn Nicholson @Christopher Spalding @Mark Veksler @Simeon Warner @Mike Gorrell @Kirstin Kemner-Heek

Formed based on 2025-04-14 Community Council Meeting Minutes to continue discussion about what infrastructure (and staffing) should be community supported, as opposed to a requirement for whoever supports a development team or such.

Line item contributions via hosting vendors

@Johanna Radding @Boaz Nadav Manes @spampell @Simeon Warner

Formed based on 2025-04-14 Community Council Meeting Minutes

Cultivating an active healthy software development contribution network

@Mike Gorrell (lead), @Boaz Nadav Manes @spampell @Christopher Spalding

From DC: Form group to create a vision for how to cultivate an active healthy software development contribution network: Mike (lead), Boaz, Stephen, Christopher

• First draft by April 28 CC meeting

Measuring what the community does and how much it costs

@Jenn Colt (lead), @Tom Cramer @Shawn Nicholson @Kathleen Berry

From DC: Develop approach to measure what the community does and how much it costs now - Tom, Jenn (lead), Shawn, Kat (fly on wall)

• Want to develop process for ongoing measurement

• Counting has implicit suggestion of what has value

Longer term contribution/membership/budget/community responsibility modeling

@Christopher Spalding (lead), @Kathleen Berry @Simeon Warner @Shawn Nicholson @Mike Gorrell

From DC: Longer term contribution/membership/budget/community responsibility modeling - Christopher (lead), Kat, Simeon, Shawn, Mike

• Suggest P&L approach breaking down income streams and expense types for dev/maintenance/infra/etc/

• Christopher (with input from Mike) to do pre-work on costs - Christopher will invite Mike to a pre-meeting

• Start after April - Christopher will send out invite survey to pull together meeting to discuss MDG and CJS pre-work.