2025-03-18/19 CC, PC & TC chairs and Officer In-Person Summit
- Simeon Warner
- Mike Gorrell
Date: 2025-03-18 (full day), 2025-03-19 (morning)
Location: Cornell in Washington, DC, USA
Present:
Caitlin Stewart (PC co-chair)
Simeon Warner (CC co-chair)
Shawn Nicholson (CC member)
Stephen Pampell (CC member)
Jesse Koennecke (FOLIO SMLLC Manager)
Kirstin Kemner-Heek (CC member, FOLIO SMLLC secretary)
Jenn Colt (TC co-chair)
Maike Osters (CC member)
Alexis Manheim (PC co-chair)
Tom Cramer (OLF President)
Mike Gorrell (CC member)
Christopher Spalding (CC co-chair, OLF secretary)
Joseph Grobelny (CC member)
Boaz Nadav Manes (CC member)
Kat Berry (Treasurer)
Rachael Kotarski (CC member)
Regrets, unable to attend:
Craig McNally (TC co-chair)
Edwin Pretz (CC member)
Johanna Radding (CC member)
Goals
Establish budget priorities and financial sustainability plans.
Define a clear vision for the FOLIO community’s future.
Evaluate structures for sustainability.
Develop strategies for outreach, membership growth, and engagement.
Align membership levels and funding models with community needs.
Strengthen collaboration and contributions beyond existing commercial partnerships.
Outcomes and action items
Consensus in discussion that the community should have have a key role in the sustainability of FOLIO. We need to better articulate what is needed for sustainability and need to increase funds raised. This will best be done by increasing community participation with a broader base of institutions.
AGREEMENT of CC by vote that we are OK to encourage representatives to stand for Council positions with a promise of FY26 membership (membership is a requirement to be seated)
Small group to develop short-term FY26 changes in membership model/levels - Simeon (lead), Kat, Steven, Kirstin.
Think about a mechanism for collecting information about contributions (perhaps option for MOU or other reporting)
Do ready for April 28 CC meeting
Longer term contribution/membership/budget/community responsibility modeling - Christopher (lead), Kat, Simeon, Shawn, Mike
Suggest P&L approach breaking down income streams and expense types for dev/maintenance/infra/etc/
Christopher (with input from Mike) to do pre-work on costs
Start after April
Develop approach to measure what the community does and how much it costs now - Tom, Jenn (lead), Shawn, Kat (fly on wall)
Want to develop process for ongoing measurement
Counting has implicit suggestion of what has value
Form group to create a vision for how to cultivate an active healthy software development contribution network: Mike (lead), Boaz, Stephen, Christopher
First draft by April 28 CC meeting
Group for vision statement - stephen (lead), joe, shawn/claude, jesse
Deadline 14th april to share at CC meeting
Christopher will ask whether Hannah Murphy can join
TC is working on plans for app approval process; still need to get around to platform definition but will likely deal with bugfest and testing plans first
Ongoing
Agreement that it is too early to ask PC to do further work on App grouping. TC is currently working on App specification and these proposals will come to PC for review, app by app.
Refinement of letter to non-member institutions - Shawn, Joe, Kat
Include possibility of end-of-year donation
End of year contributions to be pushed via the OLF newsletter. Ask to Hannah Murphy (Christopher) to include.
Line item contributions via EBSCO and IndexData hosting - NO ACTION YET
Need a description of how funds used
CC needs to send to vendors as proposal
Naming:
Suggest not membership
“Free as in kitten not beer fund”
Community operations / test env. / sustainability
Scope questions
Does it include support for staffing?
Need to think about longer term plan so we don’t keep coming back with additional asks
Timeline: before WOLFcon
Develop plan for developing blueprint for FOLIO community and software ecosystem and marketplace - Tom (on the plane)
Want to have timeline of when things need to be developed
Community council will follow up on actions