The FOLIO Members Committee was officially created in early 2026 as a group that is responsible for representing and advancing the interests of FOLIO Member Organizations.

Current members include:

• Boaz Nadav-Manes (Lehigh)

• Debra Howell (Cornell)

• Kirstin Kemner-Heek (GBV)

• Kristin Martin (U-Chicago)

• Mike Gorrell (Index Data)

• Paul Kloppenberg (BSZ)

• Suzanne Gill (BVB)

We meet every other week (an efficient 30 minutes). Please see our rolling Meeting notes document

Contact for members: folio-members@ole-lists.openlibraryfoundation.org (Subscribe here: https://ole-lists.openlibraryfoundation.org/ and pick „folio-members“)

Its charge was approved by the FOLIO Community Council

FOLIO Members Committee Charge

1. Purpose

The FOLIO Members Committee (FMC) is established as a standing body responsible for representing and advancing the interests of FOLIO Member Organizations. The FMC ensures that member perspectives, expectations, and needs are clearly communicated to FOLIO governance bodies and meaningfully integrated into community decision-making and strategic planning. The committee strengthens the transparency, cohesion, and sustainability of the FOLIO project by serving as a point of contact for the community and the membership. 

2. Scope

The FMC focuses on:

• Understanding and articulating the needs, expectations, and priorities of Member Organizations.

• Facilitating effective communication and alignment between members and the three FOLIO Councils.

• Ensuring that membership benefits, responsibilities, and governance pathways are clearly understood and consistently supported.

• Supporting leadership-level engagement among member institutions, without engaging in marketing, technical training, or operational onboarding.

3. Responsibilities

See Table of Responsibilities to understand how the FMC responsibilities intersect with the CC and others: 2026-FOLIO Members plus CC chairs - Notes

3.1 Member Insight & Engagement

• Conduct an annual membership experience and expectations survey to collect system-wide feedback.

• Provide outreach to active and under-represented members as needed to ensure diverse perspectives.

• Provide feedback on membership engagement and reports on patterns, needs, and areas requiring attention.

3.2 Reporting & Transparency

• Initiate an annual “State of FOLIO for Members” report, summarizing:

  • Key developments and progress

  • Challenges and emergent issues

  • Member engagement trends

  • Strategic opportunities

• Provide periodic summaries of member-related insights to the Community Council.

3.3 Member Convenings

• Plan and deliver the Members Meeting at WOLFcon, including collecting agenda topics, preparing materials, and engaging representatives across membership tiers.

• Convene at least one virtual member forum as needed to address emerging issues or gather input.

3.4 Communication & Resources

• Oversee the Members section of Confluence, in alliance with the Councils. This  includes:

  • Membership benefits and expectations

  • Contact information

  • Governance participation pathways

• Provide clear and concise communication to members regarding issues under discussion in councils that affect member expectations.

3.5 Governance Liaison & Advisory Role

• Using data supplied through surveys, meetings, and ad hoc interactions with members, advise the Community Council on member needs as occasions arise, which could include:

  • Governance structures

  • Business model evolution

  • Project sustainability

  • Expectations for member contributions

• Evaluate these needs in the context of project realities and provide recommendations to the Community Council

Examples include:

• Raising member concerns regarding maintenance commitments for community-developed modules.

• Highlighting the need for clearer expectations around membership tiers or governance participation.

• Recommending adjustments to membership benefits or requirements based on collected evidence.

4. FMC Composition

• The FMC is composed of six to seven representatives (including FOLIO Council alums) from Member Organizations across a range of membership tiers, institutional types, and council affiliations.

• FMC members can be appointed by FMC, Community Council or volunteer sign-up, with a recommendation of a two-year and staggered rotation of terms for continuity

• FMC members should be able to represent institutional leadership perspectives and communicate effectively with senior stakeholders.

• At least one current member of the Community Council will be a member of the FMC.

• One of the FOLIO SMLLC Officers (Manager, Treasurer, Secretary) will serve as an ex officio member, to be selected based on their preference.

5. Meetings

• The FMC convenes regularly, typically every other week, depending on committee workload.

• Meetings will include review of ongoing work, analysis of member feedback, preparation of communications to the Community Council, and planning of member events.

• Summary notes (non-confidential) will be shared with Member Organizations to ensure transparency.

6. Reporting Structure

• The FMC reports formally to the Community Council, providing:

  • At least two structured updates annually

  • Issue-specific recommendations as needed

  • Synthesized member perspectives on governance matters

• The committee also coordinates closely with the Product and Technical Councils when issues relate to roadmap, technology, or development commitments.

7. Annual Deliverables

The FMC is responsible for the following deliverables each fiscal year:

1. Annual Membership Experience and Expectations Survey

2. Assist in provisioning an annual “State of FOLIO” Report, supplied by the Community Council

3. Plan and facilitate and WOLFcon Members Meeting Program and Virtual Members Meeting

4. Updated Members Area on Confluence

5. Biannual Summary Reports to the Community Council

6. Recommendations on governance, sustainability, or membership issues as needed