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2025-11-10 Community Council Meeting Minutes

2025-11-10 Community Council Meeting Minutes

Attendees: @Tom Cramer @Paul Kloppenborg @Johanna Radding @Stephen Short @Rachael Kotarski @Vanessa French @Karen Elena Jara Maricic @Shawn Nicholson @Peter Murray Stephen Pampell

Guests:

Regrets:

Note Taker: Stephen Pampell

Discussion items

Item

Who

@Notes

Item

Who

@Notes

Note Taker

 

Note taker for today: Stephen Pampell

New Member Introduction: University of Missouri

Katie Rahman

 

Membership & Benefits

Tom Cramer & Paul Kloppenborg

  • The group discussed how to provide more compelling value for membership beyond just logo placement on the website

  • Current membership funding is essential for supporting AWS resources, QA environments, and testing infrastructure

  • Several approaches to increasing membership were considered:

    • Creating a more robust set of membership benefits

    • Developing a clearer distinction between membership and line-item contributions

    • Potentially restricting certain resources or services to members only

Report on Survey: FOLIO Member Feedback Survey

@Shawn Nicholson

https://docs.google.com/forms/d/e/1FAIpQLSd-w72FKe0gJNGW09zCPoecIXDz6vBkaR8XXFZKlS928ombmQ/viewform?fbzx=5972898230555946497&pli=1

goal: help shape the future of membership benefits

Report on Mid Atlantic FOLIO User Group

@Maccabee Levine & @Lisa McColl

Presentation given: https://docs.google.com/presentation/d/1nFFw4iTBXX9qiou3hvptGsHSo9DVCIWY0xqBsX6wziU/edit?usp=sharing

Rough notes on discussion: https://docs.google.com/document/d/1BpW8Fdt4FVVB5TI8Swb6HyboPBTt2Fkr1OjLjpFrd2w/edit?usp=sharing

 

 

 

 

Membership

 

CC evaluation and ranking exercise for each of the 14 Propositions:

From the Tri-Council-Discussion (WOLFCon 2025):

Membership and Value Proposition

Potential Member Benefits Discussed:

  1. Access to QA environments and tested releases: Non-members could receive releases later

  2. Access to reference environments: For current and upcoming releases

  3. Discounted rates for WOLFcon attendance: Rather than offering one or more registrations, offer a tiered percentage discount on all registrations from a member organization.

  4. Documentation access: Similar to ArchivesSpace's model

  5. Slack access: Requiring membership for an institution's domain to access the FOLIO Slack instance.

  6. Institution recognition: Having member institution names scrolling on the FOLIO homepage or login screen as recognition.

  7. Reserved governance seats: Designated seats on councils for different types of institutions (small libraries, consortia, regional representation)

  8. Development priority influence: Greater say in determining development priorities (though there were concerns about weighting votes based on contribution level)

  9. Technical expertise access: One-on-one access to community experts for specific technical questions

  10. Specialized troubleshooting support: Access to guidance for diagnosing and resolving system issues

  11. API and technical training: Specialized training on using APIs and advanced technical features

  12. Reporting tools expertise: Access to community knowledge about effective use of reporting tools

  13. Training materials and resources: See discussion below

  14. Community letter and outreach benefits: Inclusion in community communications and promotions