2025-05-28 Cross App SIG Meeting notes

Date

May 28, 2025

Housekeeping

Convener and notes: Tara

Recording: https://recordings.openlibraryfoundation.org/folio/app-interaction-group-wednesdays/2025-05-28T12:00/

Topics: 2025 Meeting and Topic Calendar

Discussion topics

Time	Item	Presenter	Notes

Time	Item	Presenter	Notes
5 min	Announcements	Tara	No objections to the proposed scheduled for upcoming meetings through July? 2025 Meeting and Topic Calendar
	Recap/Roundup	Tara	The SIG has met 11 times so far this year, and cancelled 9 times. Is our current meeting cadence appropriate? We have not been taking attendance, but we usually have under 10 participants. Do we need to start doing this for any reason? We wanted to review one ticket per meeting. We made it through about 4 in the first half of this year. Given that rate, it seems like this plan was overly ambitious, particularly for some of the search issues. Typically, we need at least two meetings per issue and even then it’s not clear that we’ve “settled” things. We should return to this strategy though--we might not finish, but this will keep us cycling through issues. Additionally, some of the dropped actions relate to tracking and the wiki--this might help. We have the following outstanding action items:

Notes

Our meeting today was primarily a housekeeping session to review our progress in the first half of the year. We examined our meeting patterns and found that we've met 11 times but canceled 9 times, leading to a discussion about whether or not to reduce our meeting frequency. We decided to maintain our current Monday/Wednesday alternating schedule. This gives us a lot of flexibility, as some people are not able to attend both slots. We are ok with cancelling meetings.

We talked about our goal of examining one ticket per meeting. This was clearly overly ambitious - we've only talked through about 4 tickets this year and typically need at least two meetings per issue due to the complexity that emerges when we dig into problems. We’re also ok with this--we’d like to get back to our habit of walking through tickets, even if it’s not at the speed we thought we’d be able to achieve.

We talked about attendance tracking, and we concluded it's not necessary for our typical meetings, and there probably isn’t much need to take a headcount either. However, we agreed to make special efforts to record attendance when we're making community-wide decisions to ensure that we really did have representation from all needed SIGs.

We talked about our open action items. It’s not as bad as it initially looked--most are administrative, and nothing truly urgent has been dropped. We’ll plan to pick up these actions and start marking them off, hopefully with some progress by next week.

Action items

@Tara Barnett will have another go at setting up JIRA dashboards to better track progress on priority issues--maybe incorporate the new community priority labels?