Meeting Time:    8 am EST /  2 pm CET / 1 pm UK

Call in Number:     https://zoom.us/j/995679876 

Meeting URL:  https://zoom.us/j/995679876 Password needed: please see link below

https://folio-org.atlassian.net/wiki/display/COMMUNITY/FOLIO+Meetings+with+Zoom

ERM SIG Folio Wiki: https://folio-org.atlassian.net/wiki/display/ERMSIG/

Google Folder: https://drive.google.com/drive/folders/17X3tr6siZH8iS07kGcjAqUNl01zVrJmB

Terms and definitions: https://docs.google.com/document/d/1vue-mbcULpZivWu69a7nAZEdC-H2yXPQqSblbL_0J6U

Slack Channel: # erm-team

Agenda Oct 5th 2022

Convener: Martina T.

Notetaker: Martina S.

Housekeeping

• All: Please edit the attendees list below and indicate when you are there!
• Next ERM meeting:  19 Oct 2022 
  
• all questions and topics for the ERM implementers meeting can be posted on this confluence page: https://folio-org.atlassian.net/wiki/x/SABS
• Open discuss posts: right now no new posts regarding erm
• PC meeting Sep 22
• PC meeting Sep 29
• Martina & Martina will prepare "homework" on some PC  and project questions that will be provided prior to next meeting

Agenda items

1. Development progress - ERM sprint 150
2. Feedback on e-resource search options (local KB only): https://docs.google.com/document/d/16u3RkXSbUyqbvPqqJX1Kwv7O8uV-faF-1LO7Jrdt_UU/edit#heading=h.fyru4d92h4zq
3. Checklist functionality developed in the Open Access request management
   1. Would similar functionality be useful for ERM and if so would it need to have any changes/additions to be effective?

Minutes

Development progress - ERM sprint 150

• Last sprint before feature freeze for Nolana
• focus is to make sure that everything is finished of that has been developed for Nolana so far
• work is mainly around
  • dashboard sharing work and
  • changes to GOKb harvesting and
  • agreement line searching

Feedback on e-resource search options (local KB only)

• The group is in favour of having separate panes/tabs for packages and titles
• rule for multiple selections in a single filter: combine selections as "OR"
• applies to check-box selection and multi-select selection such as for tags
• there are some single select filters such as the organizations filter
• the group agrees on keeping selections as they are at the moment
• Jack in chat: I can see wanting to combine my subscription agent org. and a content provider org. but that could be a report instead of a feature request
  
• difference between
  • type: type on publications on the title - everything that came in was sorted as monograph or serial from the beginning | KBART view | very simplistic
  • publication type: can be richer | no controlled vocabulary | external sources can include whatever publication type they want | cannot be predicted | but internally publications need to be sorted as monograph or serial (to know whether e.g. we have an ISBN or ISSN)
  • Content type: conten type of the package | no controled vocabulary | take any label from external sources
• there may be some overlap
• we might think about the labels and improve labelling

Checklist functionality developed in the Open Access request management

• Requirements:
  • ensure that all work is completed
  • workflows and requirements vary across institutions
  • not all things require the same work to be done 
  • work does not necessarily happen in the same order
  • Ability to record notes is important
• Implementation:
  • no pre-defined lists
  • every request has own checklist
  • items can be hidden where they do not apply
  • possible outcomes:
    • not set (default)
    • yes
    • no
    • other
  • each checklist item can have multiple notes | most recently updated one always displaying in checklist
  • currently implementing options to filter on status of checklist items
• Checklist items can be managed in settings area of individual app (so far OA)
• Checklist items have a label, name (system generated), description, weight, actions (edit, delete)
• Ideas for further development
  • would be nice if some items could automatically update
• Julie in chat: Exciting to see this and wishing we could use it in other apps 🙂 | Jack agrees
  
• Jack mentions the To Do App | does not know whether it still exists | Jack sees a lot more promise out of this presented checklist functionality (OA)
• Questions for ERM
  • would similar checklist functionality be useful in Agreements and/or Licenses?
  • What differences would you see for their use in ERM?
    • Jack: it would be good to be able to reset the status of a checklist | when starting new for the next year | annual checklists
    • Martina S.: do we need checklists that cross apps Agreements and Licenses?
      • User creates an agreements |sets item on checklist to create LIcense
      • if license is created in LIcenses app and it can be checked of there
    • reactions in chat:

Von Zorian Sasyk (he/him) an alle 02:52 PM
It would be nice to do the thing Jack just said with a bulk update option in Agreements too

Von Robert Heaton an alle 02:53 PM
Can sets of checklist items be applied at once? E.g., a monographs processing checklist vs. a serials checklist.

Von Sabrina Bayer an alle 02:53 PM
Our ERM-Group think, that this checklist functionality would be very useful in Agreements and Licenses. We would love to see this functionality there.

Von Jack Mulvaney an alle 02:53 PM
different checklists based on staffing, role, etc.

Von Zorian Sasyk (he/him) an alle 02:54 PM
^^yes! Making sure this worked for shared tenants/consortia setups

Von Robert Heaton an alle 02:54 PM
Any possibility of assigning tasks by role? Of sending notifications?

Von Jack Mulvaney an alle 02:59 PM
Pay the invoice, check the proxy server, update URLs, etc. - year over year proactive maintenance

Von Sabrina Bayer an alle 02:59 PM
Would it be possible to have a checklist per Agreement line (not only on Agreement Level)? This would be very useful, e.g. for every new purchased single ebook its own checklist.

Von Jack Mulvaney an alle 03:01 PM
Yes
The alterative to a notification could be the dashboards being able to key in on checklists

• • Any other questions?
• Will come back to this in a future meeting
• will try to walk the line between functioanlity and simplicity

Chat

Von mir an alle 02:10 PM
GBV implementers gave feedback on the new navigation, they really liked it
Von Jack Mulvaney an alle 02:22 PM
I can see wanting to combine my subscription agent org. and a content provider org. but that could be a report instead of a feature request
Von Julie Brannon (she/her) an alle 02:45 PM
Exciting to see this and wishing we could use it in other apps 🙂
Von Jack Mulvaney an alle 02:45 PM
Definitely

Von Zorian Sasyk (he/him) an alle 02:52 PM
It would be nice to do the thing Jack just said with a bulk update option in Agreements too
Von Robert Heaton an alle 02:53 PM
Can sets of checklist items be applied at once? E.g., a monographs processing checklist vs. a serials checklist.
Von Sabrina Bayer an alle 02:53 PM
Our ERM-Group think, that this checklist functionality would be very useful in Agreements and Licenses. We would love to see this functionality there.
Von Jack Mulvaney an alle 02:53 PM
^^ This would be helpful - especially in a shared tenant, Mount Holyoke and UMass would have different checklists based on staffing, role, etc.
Von Zorian Sasyk (he/him) an alle 02:54 PM
^^yes! Making sure this worked for shared tenants/consortia setups
Von Robert Heaton an alle 02:54 PM
Any possibility of assigning tasks by role? Of sending notifications?

Von Jack Mulvaney an alle 02:59 PM
Pay the invoice, check the proxy server, update URLs, etc. - year over year proactive maintenance
Von Sabrina Bayer an alle 02:59 PM
Would it be possible to have a checklist per Agreement line (not only on Agreement Level)? This would be very useful, e.g. for every new purchased single ebook its own checklist.
Von Jack Mulvaney an alle 03:01 PM
Yes
The alterative to a notification could be the dashboards being able to key in on checklists

Attendees list