2022-10-10 Meeting notes

1) FOLIO Documentation. Marcia Borensztajn's contract with EBSCO has expired  (ended officially 12/2020, was funded by EBSCO until end of September 2022, now her work has really expired). A critical role when the documentation effort was getting started. How do we ensure sustainability? Explore a short term contract (announcement came as a surprise to many) for Marcia? Other ideas?

Mark J: there is no one whom we can address her role to

Harry / Dracine: her main work was coordination, release management for documentation, manage process for Google Season of Docs, organization and structure building, PO role for the documentation working group, address end user instructions and sync them with releases, reach out ot the SIG's for input, reach out to specific PO's, maintain different types of docs: essential platform doc and offcial end user docs

Mike: evaluate the option to extend Marcias contract a bit to enable a sustainable bridge to another person taking over

Boaz: is this an ongoing need or a temporary task?

Dracine: it is ongoing - without Marica the documentation would not be at this point. It is critical to the project.

Tom: where does Documentation live? (Dracine: https://docs.folio.org/)
Is it most closely aligned with a particular council? With those who do release mgmt?

Harry: Marcia received her directions from Harry. 

Boaz:
How do we know how effective the work has been?
Tom: who would manage her replacement?

Dracine: Her role is a kind of a product owner → Head of PO's (Khalila)  → in the end the PC

Boaz: who is taking care of the transistion, funding, etc.? Who is manageing the process?

Kirstin: PC discussion from Thursday →  integrate the new FOLIO members into this task - work on some process with Marcia to fulfill the transition job (funding would be needed) → postponed until this week / next week

Result: CC waits until the PC came to a conclusion.

2) FOLIO Reference environments - Index Data announced last spring it could no longer donate DevOps resources to manage these environments as well as making the releases. KitFox picked up the release work - these reference environments are no longer being maintained.

See Slack conversation.

Call for donated resources? Small contract with Index Data or EBSCO?

Created a Finances page and posted FY22 Financial Statement.

$90,000 has been set aside in a separate account as the reserve fund.

Original Document and the grouped document