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Inventory comprises four record types: Instance, Holdings, Item, and [Container].

Instance records may be derived from full bibliographic records (in MARC or other formats) and are intended to provide enough information for library staff to identify & select records in order to perform work on associated holdings and items. Instance records can also be in the native FOLIO format when full bibliographic description is not required.

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An Item record provides the information needed to identify and track a single item or piece, such as barcode, availability, and material type. Item records are created and edited in Inventory.

Container records will hold multiple Instance, Holdings, and/or Item records and serve as virtual containers, a way to represent an additional level of hierarchy and associate data that may not have bibliographic associations (such as membership plans or standing orders). Containers help staff manage materials that may be acquired, paid for, or managed in one way but described in another.

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Inventory ↔ Storage ↔ quickMARC diagram courtesy of Charlotte Whitt

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