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Notes

Updates:

Community Council

Report from meeting: Nov. 14, 2022 (next meeting is on Nov., 28, 2022)
Documentation group:
- Fundraising for $ 21,120 started. Until today we have a commitment of $ 4500.- (UB Darmstadt, 5 Colleges, GBV, BSZ) and an offer for a new technical editor to be trained by Marcia (commitment from BSZ: Paul Kloppenborg).
- More funding for a proper training and handover period would be very appreciated!)
Discussion about questionaire "Things that could be better about FOLIO"
led by Tom Cramer, the CC workd on a jam board to identify the most import areas of action
Result: Jam board approach will be followd up by a tri-council meeting (date needs to be set)
Documents: Grouped List of Things | Summary TLDR Slide Deck | Jamboard
Community Council Treasurer's report:
Total of $425,000 in membership pledges → $280,000 in payments received so far
Product and Community Council effort: Clarify in the community, who is responsible for all the roles we need to fill?
Will be a topic in next PC
Reference Environment: no resources rigth now - It is estimated that 0.5 FTE could handle this work. The would be roughly $50k if an EPAM resource was contracted.

Technical Council

ADR process
Retrospective on Architectural Decision Record process to see what works well and what needs improved.
Spurred conversation on how TC communicates decisions. Likely need multiple channels, including Slack.
Also setting up a formal Decision Record for all technical decisions, as not all are architectural.
Consolidating the decision log that was maintained by the Tech Leads group into the TC's decision log. Doing some cleanup along the way.
TC Goals & Objectives subgroup
Moving reality on the ground, document will be "good enough", not polished.
Much discussion on how to proceed. Feedback from broader TC has come in, moving to an approval.
Then will look for next steps.
Breaking changes
RFC under consideration for how to handle when we need to make breaking changes to APIs.
Tools/Dependencies group coming to a close
Developing process for how we deal with what tools and software packages FOLIO requires, and how to deal with upgrading modules to use new versions.
Things FOLIO should do better
Next step is a cross-council meeting on Nov. 29, unclear if TC actions will emerge.

Product Owners

Release Planning

Kirstin Kemner-Heek

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