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        <build-number>100246</build-number>
        <build-date>07-02-2024</build-date>
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<item>
            <title>[UXPROD-4491] Allow library to exclude user info when tracking record history (GDPR)</title>
                <link>https://folio-org.atlassian.net/browse/UXPROD-4491</link>
                <project id="10000" key="UXPROD">UX Product</project>
                    <description>&lt;p&gt;&lt;b&gt;Current situation or problem&lt;/b&gt;: Currently, view record history allows authorized viewers to see the entire audit trail of a given record (PO, POL), including which user made a given change. Due to privacy regulations such as GDPR, some libraries are legally barred from capturing information identifying which user made a given change.&lt;/p&gt;

&lt;p&gt;Issue raised by GBV (currently ERM-only), will be implementing full Acquisitions in 2H 2024 or early 2025. GBV indicates other German consortia are on a similar timetable.&lt;/p&gt;

&lt;p&gt;&lt;b&gt;In scope&lt;/b&gt;:&#160;&lt;br/&gt;
Allow libraries to determine whether identifiable staff user information is captured in records and record histories&lt;/p&gt;

&lt;p&gt;Modify &quot;last updated&quot; display not to include user information&lt;/p&gt;

&lt;p&gt;Allow libraries to disable record audit trails entirely&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Out of scope&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Use case(s)&lt;/b&gt;&#160;Library wants to be able to see a record&apos;s history but is legally barred from knowing which employee made a given change.&lt;/p&gt;

&lt;p&gt;Library may be prevented from implementing any FOLIO release containing audit trails until this is resolved.&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Proposed solution/stories&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Links to additional info&lt;/b&gt;&lt;/p&gt;

&lt;p&gt;&lt;b&gt;Questions&lt;/b&gt;&lt;/p&gt;</description>
                <environment></environment>
        <key id="13481">UXPROD-4491</key>
            <summary>Allow library to exclude user info when tracking record history (GDPR)</summary>
                <type id="10002" iconUrl="https://folio-org.atlassian.net/rest/api/2/universal_avatar/view/type/issuetype/avatar/10322?size=medium">New Feature</type>
                            <parent id="13740">UXPROD-3440</parent>
                                    <priority id="10001" iconUrl="https://dev.folio.org/assets/jira-priority/jira-p2.svg">P2</priority>
                        <status id="10000" iconUrl="https://folio-org.atlassian.net/images/icons/statuses/generic.png" description="(Migrated on 4 Feb 2024 13:41 UTC)">Draft</status>
                    <statusCategory id="2" key="new" colorName="blue-gray"/>
                                    <resolution id="-1">Unresolved</resolution>
                                                        <assignee accountid="63c9984bbfdb647eb1da556a">Joseph Reimers</assignee>
                                                                <reporter accountid="63c9984bbfdb647eb1da556a">Joseph Reimers</reporter>
                                    <labels>
                            <label>GDPR</label>
                    </labels>
                <created>Thu, 5 Oct 2023 18:23:17 +0000</created>
                <updated>Thu, 11 Jan 2024 21:18:37 +0000</updated>
                                                            <fixVersion>Umbrellaleaf (R2 2025)</fixVersion>
                                        <due></due>
                            <votes>0</votes>
                                    <watches>3</watches>
                                                                <comments>
                                                            <comment id="18506" author="557058:2f7b6349-450b-419a-ba54-c181f51383ad" created="Thu, 11 Jan 2024 21:18:37 +0000"  >&lt;p&gt;Another use case mentioned today by the IC team for consideration.&lt;/p&gt;

&lt;p&gt;&quot;My understanding for some of this was less GDPR, more union contracts not allowing tracking of this type of data at the individual employee level.&quot;&lt;/p&gt;</comment>
                    </comments>
                    <attachments>
                            <attachment id="10150" name="POL item detail 1.png" size="19446" author="63c9984bbfdb647eb1da556a" created="Fri, 6 Oct 2023 18:10:18 +0000"/>
                            <attachment id="10151" name="POL version history 1.png" size="64879" author="63c9984bbfdb647eb1da556a" created="Fri, 6 Oct 2023 18:08:58 +0000"/>
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                            <customfieldvalue key="$xmlutils.escape($text)">Ordering functionality that FOLIO needs to stay competitive</customfieldvalue>
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                            <customfieldvalue>Use &amp;quot;functional user&amp;quot; rather than &amp;quot;personal user&amp;quot; when creating or editing records.</customfieldvalue>

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